Administrative and Clerical Opportunities in Cold Lake, Alberta

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

All job applications must be submitted on-line. To submit an application, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Duties

Administrative Assistants/Clerks with the Department of National Defence perform a variety of duties which may include: reception; records management; data entry and retrieval; document creation, processing or tracking; coordinating or supporting meetings or events; and use and maintenance of office equipment and supplies. The specific duties vary across positions/organizations as does the scope of responsibilities assigned. This work may be performed within a range of organizations/work environments such as office, warehouse or maintenance facility work settings. The work may require lifting and carrying of heavy items or boxes or reaching for folders or items from a range of high to low shelving/storage areas.

Work environment

Cold Lake, Alberta: Pristine waters, rugged wilderness, majestic wildlife and all the amenities to make your experience unforgettable. A community self-defined by its warm, family-friendly and adventurous spirit, the small but vibrant City of Cold Lake gets you away from big city madness within a 3 hour drive. Located 280 km (174 mi) northeast of Edmonton in Alberta's Lakeland district, the City of Cold Lake offers a wealth of summer and wintertime outdoor activities, many of which are centred on the lake that both borders and lends its name to the city. Water sports including boating, fishing, swimming, waterskiing and wakeboarding. Enjoy an afternoon at Kinosoo Beach hiking, cycling, cross-country skiing and horseback riding the Iron Horse, Millennium and African Lake trails. 4 Wing Cold Lake is the busiest fighter base in Canada. It provides general purpose, multi-role, combat capable forces in support of domestic and international roles of Canada's Air Force. Home of fighter pilot training for the Canadian Forces, 4 Wing is known as the Jewel of the Lakeland for its awe inspiring sunsets and occasional northern lights.

Intent of the process

The intent of this process is to create a pool of partially assessed candidates. This pool may be used to staff immediate and future vacancies on an indeterminate or term basis, including casual employment, with various security requirements, and various linguistic profiles.

Positions to be filled: 2

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- Successful completion of two years of secondary school or employer-approved alternatives.

Degree equivalency

EXPERIENCE:
- Experience providing clerical or administrative support services.

- Experience in records / information management.

- Experience using one or more of the following Microsoft Office applications: Outlook, Word, Excel.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

COMPETENCIES:
- Demonstrating integrity and respect.
- Thinking things through.
- Working effectively with others.
- Showing initiative and being action-oriented.

ABILITIES:
- Ability to prioritize and work independently.
- Ability to communicate orally.
- Ability to communicate in writing.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
- Successful completion of secondary school.

- Post-secondary education in a relevant field of study (for example: business administration, office administration, etc).

Degree equivalency

EXPERIENCE:
Depending on the position being staffed, any of the qualifications below may be used as a basis for personnel section to a particular position.

- Experience providing financial or accounting support services (Accounts Payable and Accounts Receivable).

- Experience in procurement/ contracting.

- Experience in travel coordination or processing claims.

- Experience in human resources.

- Experience in a construction or maintenance environment.

- Experience in administrative assistant support services.

- Experience in supervision.

- Experience using the Defence Resource Management Information System (DRMIS) and/or SAP.

- Experience using Claims-X.

- Experience using Human Resource Management Systems (HRMS).

- Experience in an information technology environment.

- Experience in a health services environment.

- Experience in a fleet management environment.

- Experience in a supply chain environment.

- Experience in a food services environment.

ABILITIES:
- Ability to utilize MS Office applications (e.g. Microsoft Access, Microsoft InfoPath).
- Ability to use reasoning skills to solve problems. *
*The PSC General Competency Test Level 1 may be used to assess this qualification.

OPERATIONAL REQUIREMENTS:
Some positions may require one or more of the following (as applicable to the position being staffed):
- Willing and able to work overtime as pre-authorized.
- Willing and able to travel.
- Willing and able to attend employer directed training.
- Possession of a valid unrestricted provincial or territorial driver’s license.
- Willing and able to obtain and retain a Department of national Defence 404 Operator’s Permit.
- Willing and able to utilize Personnel Protective Equipment (PPE) as required.

Conditions of employment

CONDITIONS OF EMPLOYMENT:
- Security: Various, including Reliability and Secret.

Some positions may require one or more of the following (as applicable to the position being staffed):
- Overtime.
- Travel.
- Attendance of employer directed training.
- Possession of a valid unrestricted provincial or territorial driver’s license.
- DND 404 Operator’s Permit.
- Use of Personnel Protective Equipment (PPE) as required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A written exam, interviews and reference checks may be conducted.

You must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.