Various Positions - Diversity Recruitment (Mandatory Home Exam to follow)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Have a passion to serve a larger purpose for the Canadian communities? Coming from a minority background of gender, ethnicity, indigenous group, and/or self-identifying as a person living with a disability? If so, look no further!

The Impact Assessment Agency of Canada actively seeks out people from diverse background to foster and encourage an atmosphere of inclusive participation from all people living in Canada. As a long standing impartial government unit that carries out important daily contribution to ensure environmental and economical balance, your voice is crucial in making our work more representative of the Canadian society’s common interest as a whole.

Please note that this process is dedicate for diversity recruitment only. Candidates must self-declare as part of the following three groups: Persons with Disabilities, Visible Minorities and Indigenous people. We are assuming that women are already included in these three groups.

Work environment

At the Impact Assessment Agency of Canada (IAAC), we are working on a top government priority to put in place better rules for the review of major projects such as pipelines, mines, hydroelectric, ports etc. We are a small Agency now, but we are growing and growing fast.

- We offer a positive work environment where creativity and collaboration is appreciated.
- You will have a career development and learning opportunity.
- You will have a chance to develop new skills and competencies which will be valuable for your career and building relationships network across government.

Our offices are located at:

Ottawa: 160 Elgin Street, Ottawa, ON
Toronto: 55 York Street, Toronto, ON
Vancouver: 701 West Georgia Street, Vancouver, BC
Edmonton: 9700 Jasper Avenue, Edmonton, AB
Québec: 1550 d'Estimauville Avenue, Québec, QC
Halifax: 1801 Hollis Street, Halifax, NS
St. John's: 10 Barter's Hill, St. John's, NL

Intent of the process

The intent of this process is to create a pool of pre-qualified candidates for our future vacancies in the Agency.

When you apply to this selection process, you are not applying for a specific job, but to any future vacancies in the Agency. As positions become available in the near future, applicants who meet the qualifications may be contacted for further assessment.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

EXPERIENCE:

EX1 - Experience in providing administrative support services in an office environment.
EX2 - Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook, PowerPoint.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- English Essential
- Bilingual Imperative BBB/BBB

Information on language requirements

ABILITIES:

A1 - Ability to communicate effectively in writing.
A2 - Ability to communicate effectively orally.
A3 - Ability to plan, organize and prioritize workload in order to meet tight deadlines.
A4 - Ability to work under pressure in the fast workplace environment.

PERSONAL SUITABILITIES:

PS1 - Client Service Orientation (Understand clients' needs and know how to respond appropriately including times when answers are not immediately available. Commit to provide quality service and build good relationship with clients.)

PS2 - Initiative (Take initiative in opportunities to make things better, and commit to follow through on it. Take responsibility for one's own career development.)

PS3 - Teamwork (Work well with others through collaborating and respecting different, ideas, needs, and interests.)

PS4 - Detail Oriented (Follow directions and pay attention to details. Meet deadline taking into consideration of all relevant factors available.)

PS5 - Adaptability (Adjust well when priorities change. Able to handle work under pressure with continuous change and ambiguity of situation.)

PS6 - Reliability (Perform reliable work that people can trust to be done on time with good quality. Be on time for work schedules and report regularly while seeking help when needed.)

PS7 - Interpersonal Relationships (Interact constructively with other people to build
and maintain meaningful relationships. Work well with colleagues in seeking solutions.)

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE:

AEX 1 - Experience in providing administrative support services in human resources.
AEX 2 - Experience in record management as such as classifying and indexing records, file maintenance and file disposition.
AEX 3 - Experience in providing administrative support services to senior management.
AEX 4 - Experience in event planning and agenda coordination.
AEX 5 - Experience in researching, extracting and compiling information from various sources.
AEX 6 - Experience in business travel support services such as making travel arrangements, preparing itineraries and processing travel claims.
AEX 7 - Experience in tracking files and various working documents.
AEX 8 - Experience in data entry and the preparation of correspondence and reports.
AEX 9 - Experience in accounting or finance.
AEX10 - Experience providing administrative support services in the area of goods and services procurements.
AEX11 - Experience in editing and proofreading documents.
AEX12 - Experience working with MyGCHR.
AEX13 - Experience using a financial management system, such as SAP.
AEX14 - Experience processing and responding to client or provider inquiries.
AEX15 - Experience using the HRG Shared Travel Services portal.
AEX16 - Experience with CCM Enterprise.

OPERARTIONAL REQUIREMENT:

- Availability and willingness to work extended hours.

Conditions of employment

Reliability Status security clearance - Secret Security Clearance OR Reliability Clearance

Please note that the Agency will be providing security forms for security clearance at a later date. For those who already have a valid security clearance from another government department or placement agency, the agency will confirm it at the time of the appointment.

Note: Those selected must meet and maintain security clearance throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

How to apply – instructions

STEP 1– Submit your online questionnaire and resume
The online questionnaire is used to replace the need of a cover letter to assess how and if you meet the education AND experience criteria listed in the essential AND as much asset qualifications you may have (if provided any). To ensure all requirement answers are collected successfully, we recommend that you follow the given sequence when filling out each item on the questionnaire. Keep your answers precise but include details sufficient to demonstrate your skills and experience as pertained to the position you are applying.

(For example, to demonstrate you have obtained a secondary school diploma, please also provide the institution you attended and the duration of attendance. For a degree obtained in post-secondary education, please include information on the major/minor of the degree as well.

To demonstrate you have achieved a skillset or experience required, please give details of context – under what job title and/or academic work environment, the duration of the experience, and how you obtained them i.e. through project, assignment, teamwork, participating in meetings etc. If possible, emphasize on how obtaining this particular skill has made you qualified for the position you are currently applying to.

Can your experience or skills be transferred to the new role? If yes, is it because of the similarity of the work environment or the transferrable nature of the skill? If not, how do you plan on making up the gap for you to qualify for the role? )


STEP 2 – Home Exam: To be sent out by email on Thursday, October 17th, 2019

In addition to your online application form, you will need to complete and submit an on-line exam. Candidates must ensure that they are available for the EXAM (date indicated above) and interviews required later. If you know you will not be able to write the exam on that particular date, we suggest that you do not apply to this process, as your application will not be considered without the completed EXAM. Please make sure you provide the correct email that we could reach you on the day of the exam. No make-up exams will be issued.

ONCE YOU ACCESS THE EXAM SENT TO YOU, YOU WILL HAVE 24 CONSECUTIVE HOURS (exam begins at the time on the email sent out) TO COMPLETE AND SEND BACK YOUR EXAM.

Note:
1. It is strictly prohibited to submit the exam more than once.
2. You may use the internet to complete your exam.
3. It is strictly prohibited to consult anyone during the exam.
4. Additional instructions are included in the e-mail containing the exam AND at the beginning of the exam questionnaire. Please read them carefully PRIOR to accessing the exam link.
5. Please plan ahead for the exam day. There will be no make-up exams for failure to receive, complete, and submit the exam for any reason.

Since this process is dedicated to diversity recruitment, all applicants who fall under the categories of the Employment Equity Act – namely, aboriginal peoples, members of visible minorities, and/or persons with disabilities must self-declare using the EE self-declaration form contained within the online application. Only self-declared candidates will be considered for this process.

Candidates will be asked to provide original proof of your education credentials.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

For those who passed the screening including online exam, selection will be done randomly based on the candidate’s experience and the manager’s need.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.