Pursue a career in the world of administrative services at PSPC!

Update: Please note that the closing date has been extended until March 31st, 2021.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the ''Contact information'' below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

_______________________________________________________________________

When you submit your job application for this inventory, you are applying for various opportunities, not for a particular position. Not familiar with inventories? No problem! We have created a ''Frequently Asked Questions'' section at the bottom of the poster to clarify it all.
_______________________________________________________________________

Duties

Public Services and Procurement Canada (PSPC) includes a variety of employment opportunities for many types of AS-02 positions. If you are an administrative services professional or you are driven in building a career in this field, this is your chance. Without being limited to, you will find below, different job profiles that can give you an overall representation of the responsibilities you can expect:

◦ ADMINISTRATIVE SUPPORT :
You will be responsible of offering support in one or more administrative fields such as human resources, finances, material management, record management, etc. You will have to answer to various type of requests, provide guidance to staff on procedures and administrative processes as well as improve the efficiency of administrative practices in place.

◦ EXECUTIVE SUPPORT:
You will act as the first contact in a senior executive's office and provide a wide range of administrative support services including managing the agenda, planning and organizing meetings, preparing and reviewing information documents and reports, managing correspondence and ensuring necessary follow-ups with colleagues and directors/managers.

◦ PROJECT TEAM SUPPORT:
You will be responsible of supporting and coordinating the activities related to project management such as assisting in the drafting of project terms and conditions, planning and risk assessment. You could contribute to the analysis, perform fact or data research, coordinate working groups and ensure the necessary follow-up with the various stakeholders.

Work environment

PSPC plays a meaningful role in the daily operations of the Government of Canada by providing innovative common services such as real estate and building management, purchasing, banking, pay, pensions and translation to other government departments, agencies and boards.

PSPC has a lot to offer:
- Competitive salaries with annual increases.
- Continuous learning and career advancement – we have an exclusive Career Center to help you build your career in the Federal Government.
- Advantageous pension regime and benefits.
- Up to 3 weeks of holidays per year.
- Flexible work arrangements – possibility of teleworking and compressed work weeks to help you balance your personal and work life.

Follow us on:
◦ Facebook: https://www.facebook.com/SPAC.PSPC/
◦ Twitter: https://twitter.com/spac_pspc
◦ LinkedIn: https://www.linkedin.com/company/pwgsc/
◦ YouTube: https://www.youtube.com/user/TPSGCanada
______________________________________________________________________
Does all this seem appealing to you? The following information will allow you to confirm that this inventory of opportunities is for you! We are eager to hear from you!
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

Intent of the process

This inventory will be used to staff various AS-02 positions, or equivalent, with employment tenures, language and security requirements, conditions of employment and work locations that will vary depending on the position being staffed. This inventory could also be used to staff positions in other locations than those mentioned above.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
◦ A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

_______________________________________________________________________
You will have to respond to a written question designed to assess the following qualifications.
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
COMPETENCIES:
◦Client service
◦Written communication

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English, French or Bilingual.

**Please note that the majority of positions in the National Capital Region (Gatineau and Ottawa) require bilingual imperative (BBB/BBB or CBC/CBC) linguistic requirements and that unilingual requirements (French or English essential) are mainly for positions in the other regions.**

Information on language requirements

_______________________________________________________________________
Show us what you got! These competencies will be assessed later in the process.
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
◦ Thinking abilities
◦ Initiative
◦ Effective interpersonal relationships
◦ Oral communication
◦ Values and ethics

The following may be applied / assessed at a later date (may be needed for the job)

_______________________________________________________________________
We would like to know more about you! You just have to check a few boxes and ensure that your resume clearly demonstrates how you meet the experience criterias you state to have!
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
◦ Experience providing administrative support services in an office:
Could include activities related to calendar and correspondance management, planning and organizing meetings, procuring office supplies, documentation filing, etc.

◦ Experience supporting project activities:
Could include activities related to the different phases of a project, from the initiation to the completion; development of modalities, ensuring coordination between different stakeholders, etc.

◦ Experience supporting activities related to the procurement field:
Could include activities related to the process of purchasing materials or services for an organization, writing specifications, contract administration, negotiation process with suppliers, etc.

◦ Experience supporting activities related to the human resources field:
Could include activities related to training development, recruitment, organizational design, etc.

◦ Experience supporting activities related to the finances field:
Could include activities related to accounting and financial operations, budget, verifications and financing, etc.

◦ Experience supporting activities related to the Information Management (IM) or Records Management field:
Could include activities related to improving practices/standards for information maintenance and quality assurance, apply information retention, disposal and disclosure procedures, etc.

◦ Experience supporting activities related to the pay or benefits field:
Could include activities related to pay rates, payroll, collective agreements, leave and benefits provisions.

◦ Experience supporting activities related to the pension field:
Could include activities related to pension plan, retirement income sources and pension options.

◦ Experience working in a fast-paced or high-volume environment (e.g. call centre, help line, marketing, sales or surveys).

◦ Experience working with sensitive and confidential information.

◦ Experience in supervising employees
Could include activities such as; providing functional guidance, training and coaching, performance management, material and human resources planning, etc.

NOTE: Depending on the position being staffed, any of the qualifications above may be deemed as an essential "must have" or asset "nice to have". This doesn't mean that you must possess all qualifications, but these criteria may be a deciding factor in choosing the persons to be appointed. Therefore, it is important that you answer each of the questions. Other qualifications may apply, depending on the position being staffed.
_______________________________________________________________________

PSPC is committed to building a skilled and diverse workforce that reflects the diversity of Canada’s population. Are you a woman, an Aboriginal person, a person with disability or a visible minority? We encourage you to apply and fill out the Employment Equity (EE) section in your job application to let us know. As part of this inventory, we may conduct targeted screening of candidates based on one or more of these employment equity groups.

Information on employment equity

Conditions of employment

◦ Various security requirements could be required, depending on the position being staffed.

Other information

______________________________________________________________________
FREQUENTLY ASKED QUESTIONS
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

◦ How will you communicate with me ?
We will contact you by email or through your GC Jobs account.
Please ensure that your email is valid and accepts messages from unknown users. It is your responsibility to regularly check your inbox, junk mail and your GC Jobs account to find out about all the information regarding this inventory.

◦ How does an inventory work ?
An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the AS-02 level.

◦ Why was my application automatically rejected when I submitted it ?
In order to be placed in the inventory, you must meet the essential education qualification at the time you submit your application. If you receive a message "Application rejected at screening" immediately after submitting your application, you probably answered "No" to the screening question assessing the essential qualification of education. If you have incorrectly indicated "No" for this qualification, simply retrieve your application and update your answer to the screening question.

◦ What does "Registered in the inventory" mean ?
Once your application has been successfully submitted to the inventory, your status may be: "Date of disclosure of results: Listed in the inventory". This automatically generated message by the system means that your application can be considered. You will be informed in the event that your application is considered as part of a process generated from this inventory.

◦ What happens if my application expires ?
Your application will be kept in the inventory for 90 days. A notice will be posted in the "My Job File" menu of your account 12 days before your application expires. If you do not take this into account, your application will be deactivated and it will no longer be considered for submissions from this inventory. In the event that your application expires during the effective period of this inventory, a notice will be posted in your account. If you wish to confirm your interest and reactivate your application, select the "Renewal of my application" link.

◦ My personal information has changed, what should I do ?
Simply update them in the "Personal Information" section, in the "My Job File" menu of your account. This will allow us to have your current contact information and ensure adequate follow-up in the event that your application is considered as part of a process issued from this inventory.

◦ I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job application ?
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

◦ Who can I contact if I have technical difficulties with the GC Jobs website ?
You can contact the Public Service Commission of Canada's support centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.