Administrative Officer - ANTICIPATORY

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Works in a fast pace team environment that supports administrative advice and services for financial management, resources planning, utilization. The position delivers all administrative and financial functions within the Regional Director General’s Office (e.g. procurement, human resources, asset and inventory management, facilities, information management, information technology, security, health, travel and safety).

Intent of the process

An anticipatory pool of qualified candidates may be established through this process to staff identical or similar AS-01 positions at Environment and Climate Change Canada (ECCC) with various tenures, various linguistic profiles, various security requirements, various conditions of employment at 4905 Dufferin Street, Toronto ON M3H 5T4.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer-approved alternatives (see Note1).

Note 1: The employer-approved alternatives to a secondary school diploma are:

-A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
-An acceptable combination of education, training and/or experience.

Degree equivalency

EX1. Experience planning, organizing and coordinating administrative services.
EX2. Experience providing guidance and services to clients and/or stakeholders.
EX3. Experience researching, analyzing and verifying information and providing recommendations to management.
EX4. Experience interpreting and applying policies and/or procedures.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

A1. Ability to perform basic administrative tasks.

C1. Communication (oral and written)
C2. Working effectively with others
C3. Showing initiative and being action-oriented
C4. Demonstrating integrity and respect
C5. Attention to detail
C6. Dependability
C7. Thinking things through

The following may be applied / assessed at a later date (may be needed for the job)

ASSET qualifications could be used at the screening stage. A person may be appointed even though he/she does not meet any or all of the asset qualifications. However, it may be a deciding factor in choosing the person to be appointed.

ASSET QUALIFICATIONS

Graduation with a degree from a recognized post-secondary institution with specialization relevant to the position.

Degree equivalency

AEX1. Experience developing operating procedures and guidelines.
AEx2. Experience coordinating ministerial requests.
AEx3. Experience preparing contracts requirements (Statements of Work, evaluation grids, etc.).
AEx4. Experience providing explanations and advice on the Government of Canada Contracting Regulations.
AEx5. Experience planning and coordinating facilities, telecommunications or informatics requirements.
AEx6. Experience providing and coordinating financial support services.
AEx7. Experience providing and coordinating human resources support services.
AEx8. Experience providing and coordinating procurement support services.
AEx9. Experience providing and coordinating travel support services.
AEx10. Experience interpreting and applying Treasury Board rules and National Joint Council guidelines.
AEx11. Experience entering and updating salary forecasts as well as salary recovery coordination.
AEx12. Experience using Systems Applications and Products (SAP) Enterprise Resource Planning (ERP) software.

K1. Knowledge of Treasury Board rules and National Joint Council guidelines.

OPERATIONAL REQUIREMENTS

Ability and Willingness to work flexible hours including overtime.
All positions are located at 4905 Dufferin Street; telework or working from another Federal building location will not be permitted.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. All applications must be submitted online through the Public Service Resourcing System (PSRS).

2. You will be required to complete an online questionnaire when you apply. You must respond to all statements in all categories in order to proceed to the next steps. You must indicate "NO" if you do not have experience in performing a task related to a specific field.

3. Your resume may be used to validate the information provided in the screening questions.

4. NOTE: The PSRS system will time out after 60 minutes which may result in your inability to save your work or loss of data. It is recommended that you draft all responses as well as your CV/resume in another document on your PC that can be saved (e.g. in MS Word or WordPerfect) and copy/paste into the PSRS system when completed. ECCC is not responsible for system problems, which may result in loss or data and/or incomplete or non-submitted applications.

5. It is the responsibility of the candidate to clearly outline that they meet each of the criteria in the online questionnaire, which is provided during the application process. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of past or current responsibilities. Rather the candidate must provide concrete and detailed examples that illustrate how they meet the requirement. Failure to do so could result in the application being rejected from the process. The screening board cannot make any assumptions about your experience and will not contact candidates for additional or potentially missing information.

6. You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

7. Candidates are strongly encouraged to indicate if they meet any of the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, some or all of the asset qualifications could be used at any stage of the staffing process.

8. Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

9. Environment and Climate Change Canada (ECCC) will use the services of a third-party Human Resources Consultant to administer the assessment for this position. Your name and email address will be provided to this organization to facilitate the administration of the assessment tool(s). By submitting your application, you are providing ECCC your consent to provide this personal information to the organization for administration purposes only. This information will only be used for administration of the assessment tool.

10. Applicants are entitled to participate in the staffing process in the official language of their choice and are required to indicate their preferred official language in their application profile.

11. A variety of assessment tools may be used in the assessment of candidates, such as: written test, practical test, situational exercise, oral interview, simulation, presentation, role-play, work samples, performance appraisals and/or reference checks. Some assessment tools may be administered electronically, others, in-person.

12. Depending on the number of applicants, ECCC needs and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores may be used for the purpose of managing applications/candidates.

13. If you are unavailable for the scheduled assessment session, you must inform us immediately. Applicants will be only be rescheduled on a case-by-case basis. Supporting documentation may be required at the time of your request to be re-scheduled.

14. Candidates from the public will not be reimbursed for any travel costs associated with attending any assessment stage of this selection process.

15. ECCC is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

16. ECCC is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise ECCC in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

17. Preference will be given to veterans and to Canadian citizens, in that order.

18. Candidates invited to an interview will be asked to bring proof of their education credentials, in the form of a diploma or official transcript. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.