Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You will be required to show how you meet the essential qualifications and the other qualifications (i.e. Education, Experience) by answering online screening questions. You must clearly demonstrate how, when (including duration), and where the qualification was met by providing clear and concrete examples. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will be used to validate this information.

Failure to provide the above information in the format required will result in your application being rejected from the process.

Duties

Provision of administrative support services for various branches within the Area.

Intent of the process

Anticipatory staffing pool - A pool of candidates will be established and may be used to staff permanent and temporary vacancies within the Southwest Nova Scotia Area Office. This process may be used to staff similar positions of various tenures, various security requirements and various linguistic profiles within the Department of Fisheries and Oceans Canada in Southwest Nova Scotia.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
- Secondary school diploma or an acceptable combination of education, training or experience, including experience gained in the Canadian Armed Forces

Degree equivalency

EXPERIENCE
- Experience providing client service or customer service (e.g. general public or internal/external clients)
- Experience using word processing and spreadsheet software such as Microsoft Word and Microsoft Excel

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

ABILITIES
- Ability to communicate effectively orally
- Ability to communicate effectively in writing
- Ability to change priorities

PERSONAL SUITABILITY
- Effective interpersonal relationships
- Dependability
- Judgment
- Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

DEPENDING ON THE POSITION BEING STAFFED, ANY OF THE FOLLOWING QUALIFICATIONS MAY ALSO BE DEEMED AS AN ESSENTIAL QUALIFICATION AND ONLY CANDIDATES AND PERSONS WITH A PRIORITY ENTITLEMENT WHO POSSESS THOSE QUALIFICATIONS WILL BE CONSIDERED FOR THAT SPECIFIC VACANCY.

ASSET QUALIFICATIONS
- Experience extracting, reconciling, interpreting and compiling financial information for use by management
- Experience coordinating events such as conferences, meetings, or training
- Experience using virtual meeting technologies such as teleconferencing, video conferencing, or webinar

ORGANIZATIONAL NEEDS
- In support of achieving a represented workforce, current or future organizational needs may require consideration be given to candidates self-identifying as belonging to one of the following Employment Equity groups: women, members of visible minorities, persons with disabilities, and Aboriginal peoples.

OPERATIONAL REQUIREMENTS
- Travel and overtime may be required

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Volume management strategies such as random selection, top-down approach, and/or cut-off scores may be used for the purpose of managing applicants/candidates.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.