Archival Assistant, Technician (Orientation, Reference), Genealogy Consultant

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

Good day,

We would like to inform you that due to operational reasons and long delays associated with COVID-19, the EC-02 collective process (19-BAL-EA-1076) will be cancelled. Please note that a new collective process will be launched shortly and we invite you to submit your application. You will be able to use the same answers to the pre-screening questions as previously used, if they apply. We suggest that you sign up for the jobs.gc.ca email alerts to be informed when the new process is launched.

Thank you,

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Stream 1: Archival Assistant in Archives Branch

Stream 2: Various positions in Public Services Branch (Orientation and Archival Technician; Reference Technician; Genealogy Consultant)

Candidates that apply will have to complete **SCREENING QUESTIONS** in order to clearly demonstrate that they meet the education and experience criteria (essential and asset qualifications).Therefore, please allow time for completing the screening questions.

Please note that the majority of our positions are bilingual. We will therefore assess applications from bilingual candidates first and may assess applications from unilingual candidates at a later date. Library and Archives Canada (LAC) may end the process if sufficient bilingual candidates successfully meet the criteria of these positions.

The ability to communicate effectively in writing will be evaluated by means of the screening question responses and the written exam (if a written exam is administered).

How to Apply to this Process:

Please respond to as many of the screening questions as you are able to.

You must clearly demonstrate how you meet the Qualifications. Please note that it will not suffice to state only that you meet a given qualification or to insert a list of current or past responsibilities. You must provide concrete examples to demonstrate how you meet the qualification and to describe where and how you gained the corresponding knowledge and experience. Should it be necessary, we will use your resume only as a means to verify your responses to the screening questions. Therefore, we will not accept responses that involve simply copying and pasting information from your resume.

You can apply to this process without having the Asset Qualifications; however, they may be used at a later time to determine the “right fit” candidate for a particular position. Asset Qualifications may be taken into account at any point in the staffing process by the hiring manager, including as a deciding factor in choosing the candidate. Candidates may also be hired solely on the strength of their responses to the Essential Qualifications, without meeting all or any Asset Qualifications.

Duties

LAC is staffing various positions with this process in two of our branches: the Archives Branch (Archival Assistants) and the Public Services Branch (Archival and Orientation Technicians, Reference Technicians, Genealogy Consultants).

Archival Assistants (Stream 1) in the Archives Branch participate in the acquisition of documentary material coming from Government of Canada (GC) institutions, private individuals, businesses, or organizations, as well as in the preparation of records (including specialized media, such as photographs, audiovisual material, architectural plans and drawings, cartographic records, etc.) for archival storage.

Orientation and Archival Technicians, Reference Technicians and Genealogy Consultants (Stream 2) in the Public Services Branch offer frontline research, information and reference support services to a large variety of researchers using LAC's published and archival collections.

Work environment

The mandate of Library and Archives Canada (LAC) is to acquire and preserve Canada’s documentary heritage, and to provide public access to it. LAC also serves as the continuing memory of the Government of Canada and its institutions.

Why is Library and Archives Canada a great place to work?

1) You can help make Canada’s history and culture accessible and better known
2) You will work with archival and library collections of national importance
3) You can help the public research and find treasures in LAC’s collections
4) You will work with teams and networks of archival and library experts who are passionate about their work

The majority of staff highly recommend working at LAC!

Intent of the process

To staff positions on an Indeterminate, Acting, Specified Period, Deployment, Assignment, or Secondment basis. For more information about employment in the public service, consult the www.jobs.gc.ca website.

Note:
• A pool of qualified candidates may be created to staff similar positions with various tenures (Indeterminate, Acting, Specified Period, Assignment or Secondment) and/or with various linguistic profiles and/or various security clearance levels and/or at various locations within Library and Archives Canada.
• Different pools of qualified candidates will be established, for various Bilingual positions and for English or French Essential positions.
• A pool of applicants who meet all Essential Qualifications of either stream will be established. Asset Qualifications may be assessed at a later date for specific job needs.
• To expedite the selection process, applicants must provide information in relation to the Asset Education and Asset Experience assessment criteria at the time of application.

Positions to be filled: 10

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION FOR BOTH STREAMS:
Successful completion of two years of a post-secondary school program with acceptable specialization in social science, statistics, library/archival work, or a law-related field, OR an acceptable combination of education, training and/or experience*.

*At the manager’s discretion, an acceptable combination of education, training and/or experience that is comparable to the minimum education stated above, may serve as an alternative. Whenever the minimum educational standard is met through an alternative, it is met only for the position being staffed, and the candidate(s) in question must be re-assessed for future appointments and deployments if the manager has asked for this alternative.

Degree equivalency

ESSENTIAL EXPERIENCE FOR BOTH STREAMS:
Experience in conducting research using print or online reference tools

ESSENTIAL EXPERIENCE FOR STREAM 1 ONLY:
Experience working with digital archival or library material or related applications.

ESSENTIAL EXPERIENCE FOR STREAM 2 ONLY:
Minimum one year of experience in providing front-line public service.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Immediate needs: Bilingual imperative BBB/BBB, CBC/CBC, CCC/CCC
Future needs: English or French essential***

***Please note that the majority of our positions are bilingual. We will therefore assess applications from bilingual candidates first and may assess applications from unilingual candidates at a later date. LAC may end the process if sufficient bilingual candidates successfully meet the criteria of these positions.

Information on language requirements

ESSENTIAL ABILITIES FOR BOTH STREAMS:
Ability to organize work and set priorities.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

ESSENTIAL PERSONAL SUITABILITES FOR BOTH STREAMS:
Teamwork
Reliability
Judgment
Adaptability
Initiative
FOR STREAM 2 ONLY:
Client Service Orientation

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATION FOR BOTH STREAMS

ASSET EDUCATION:
Graduation from a recognized college program in a field relevant to the position being staffed (library or archival technician, museum studies, etc.).
Graduation from a recognized university with a degree in a field relevant to the position being staffed.

Degree equivalency

ASSET EXPERIENCE:
Experience in performing activities related to acquisition, preservation, description, reference services, genealogy, public programming or provision of access to documentary heritage materials in any media (such as, architectural, audiovisual, cartographic, philatelic, photographic, digital, or other types of documentary material).
Experience in processing and describing archival records.
Experience working in a library or archives.

ASSET KNOWLEDGE:
Knowledge of library or archival principles

Operational Requirements
Some positions may require:
- Workdays that end at 6:00 p.m.
- Occasional shift and weekend work
- Willingness and ability to work overtime on short notice
- Willingness and ability to travel on occasion

Conditions of employment

Security (various profiles): Enhanced Reliability, Secret, Top Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Following are the evaluation mechanisms for this selection process :
- pre-screening including questions;
- language testing;
- self-assessment and references;
- exam (if required);
- interview.

Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.

Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

If you do not respond to our communications, we will interpret this as your withdrawal from the process.

You must provide proof of your education credentials at a later date.

Candidates must meet the essential qualifications to be appointed to a position otherwise you will be eliminate from this process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Persons are entitled to participate in the appointment process in the official language of their choice.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.