Administrative and Clerical Opportunities in Dundurn, SK ***CLOSING DATE EXTENDED***

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

All job applications must be submitted on-line. To submit an application, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Duties

Administrative Assistants/Clerks with the Department of National Defence perform a variety of duties which may include: reception; records management; data entry and retrieval; document creation, processing or tracking; coordinating or supporting meetings or events; and use and maintenance of office equipment and supplies. The specific duties vary across positions/organizations as does the scope of responsibilities assigned. This work may be performed within a range of organizations/work environments such as office, warehouse or maintenance facility work settings. The work may require lifting and carrying of heavy items or boxes or reaching for folders or items from a range of high to low shelving/storage areas.

Work environment

17 Wing Detachment Dundurn is located 18 km west of the town of Dundurn, Saskatchewan and approximately 40 km south of the city of Saskatoon. The town of Dundurn is a bedroom community of Saskatoon and is located in a mainly agricultural area with a nearby provincial park offering a lake, beach, and camping. Please note no public transportation is available to Detachment Dundurn. For more information on Dundurn, please visit: https://townofdundurn.ca/

Intent of the process

The intent of this process is to staff one (1) indeterminate vacancy in Dundurn, SK. A pool of candidates may be established and may be used to staff similar positions (including lower level positions) on an indeterminate or term basis, including casual employment and with various security requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two years of secondary school or employer-approved alternatives (see Note 1).

Note 1: The employer-approved alternatives to two years of secondary school are: A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience providing clerical or administrative support services
Experience in records / information management
Experience using one or more of the following Microsoft Office applications: Outlook, Word, Excel.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented

Ability to prioritize and work independently
Ability to communicate orally
Ability to communicate in writing

The following may be applied / assessed at a later date (may be needed for the job)

Successful completion of secondary school
Post-secondary education in a relevant field of study (for example: business administration, office administration, etc).

Degree equivalency

Depending on the position being staffed, any of the qualifications below may be deemed as an essential “must have” or an asset qualification “nice to have” (see Note 2):

Experience providing financial or accounting support services (Accounts Payable and Accounts Receivable)
Experience in procurement/ contracting
Experience in travel coordination or processing claims
Experience in human resources
Experience in a construction or maintenance environment
Experience in administrative assistant support services
Experience in supervision
Experience using the Defence Resource Management Information System (DRMIS) and or SAP
Experience using Claims-X
Experience using Human Resource Management Systems (HRMS)
Experience in a health services environment
Experience in a supply chain environment

Ability to utilize MS Office applications (e.g. Microsoft Access, Microsoft InfoPath)
Ability to use reasoning skills to solve problems *
*The PSC General Competency Test Level 1 may be used to assess this qualification.

Some positions may require one or more of the following (as applicable to the position being staffed):
- Willing and able to work overtime as pre-authorized;
- Willing and able to travel
- Willing and able to attend employer directed training;
- Possession of a valid unrestricted provincial or territorial driver’s license;
- Willing and able to obtain and retain a Department of national Defence 404 Operator’s Permit
- Willing and able to utilize Personnel Protective Equipment (PPE) as required

Note 2: Managers may add to these qualifications as required for the specific position being staffed.

Conditions of employment

Reliability Status security clearance

Secret security clearance

Some positions may require one or more of the following (as applicable to the position being staffed):
- Willing and able to work overtime as pre-authorized
- Willing and able to travel
- Willing and able to attend employer directed training
- Possession of a valid unrestricted provincial or territorial driver’s license
- Willing and able to obtain and retain a Department of National Defence 404 Operator’s Permit
- Use of Personnel Protective Equipment (PPE) as required

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

It is your responsibility to check your e-mail regularly to ensure that you do not miss out on any opportunities. Failure to respond in the timeframe provided will result in you not being referred to the organization.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application.

You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume, and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in a cover letter or screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process. Candidates will not be solicited for incomplete or possible missing information.

You may be assessed using diverse methods of evaluation, such as, standardized tests, written exam, interview, simulation exercise, reference check, etc.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Pass marks will be established for each qualification. However, achieving the pass mark is not a guarantee of an appointment or that candidates will be put through the next stages of the assessment process. A cut-off score may be used and a top-down approach may be used at any step if there is a sufficient number of candidates to meet anticipated staffing needs.

Please note that all communication and conduct during the process may be used to evaluate any competency listed on the advertisement.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.