Various Clerical Positions at the PBC's Moncton Office!

Update: *New closing date

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Are you looking for a career where you can make a difference in people’s lives? Do you want to contribute in creating tangible results?

Does the following sound like you?

→ I thrive in a dynamic environment
→ I have strong analytical skills and decision-making abilities
→ I pay attention to detail. Producing high quality work is very important to me
→ I actively listen to and respect the opinions of others

If this is you, we strongly encourage you consider a career at the PBC!

Duties

The Case & Subject Records Clerk is responsible to process incoming and outgoing mail for the Parole Board of Canada office. The Clerk is responsible to analyse, code and index incoming documents. In addition, the Clerk is responsible to analyse, create, maintain, transfer and control physical and electronic case records, including files and audio/video cassettes. The clerk will also conduct file inspections to ensure that files are complete and records are correctly classified.

The Case Review Clerk is responsible for processing applications, waivers, withdrawals and postponements for parole and to schedule reviews for paper/panel decisions. They are also responsible for routing electronic files to Board Members and to proofread, record and share print decisions. They respond to offender letters and letters from offender supports. Case Review Clerks also respond and process offender requests for audio recordings. In this position, you will liaise with Correctional Service of Canada staff.

The Regional Communications Assistant (RCA) is responsible to provide communication services about conditional release, victim’s services and record suspensions and to coordinate the regional observer program at hearings. The RCA is responsible to maintain an electronic victim database, produce and process statistics in coordination with case files and to distribute public education resource material.

Work environment

The Parole Board of Canada (PBC) contributes to public safety with its core responsibility for the controlled, timed and gradual release of offenders back into society. The skills and talents of our staff are central to this work.

Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of a safe and secure Canada.

Intent of the process

The immediate need is to staff one (1) full time, indeterminate position (Case Review Clerk).

As a result of this selection process, a pool of qualified candidates may be created to staff positions of various tenures such as (indeterminate, deployment, specified period appointment, acting, assignment or secondments) and with various language profiles.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of two years of secondary school or employer-approved alternatives.

The employer-approved alternatives to two years of secondary school are:
- A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

- Experience in using computer programs or software such as Outlook, Excel or Power Point.

- Experience in data entry.

- Experience in extracting pertinent information from documents, files or policy and taking follow-up actions.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative – BBB/BBB and English Essential

Information on language requirements

ABILITIES:

-Ability to organize and prioritize work;
-Ability to pay attention to details;
-Ability to communicate effectively orally;
-Ability to communicate effectively in writing.

PERSONAL SUITABILITY:

- Initiative;
- Reliability;
- Judgment;
- Effective Interpersonal Skills.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE:

- Experience in using specialized information management software, such as Documentum records Manager, Foremost, RDIMS, IRIMS, Livelink, eDocs, Hummingbird or GC Docs.

- Experience in digitizing documents as well as naming, retrieving and storing this information on an electronic medium.

- Experience in using the Offender Management System (OMS) or the Integrated Decision System (IDS).

- Experience working directly with senior management.

- Experience in classifying and filing records in a records office or in a file handling setting.

Conditions of employment

Reliability Status security clearance

CONDITIONS OF EMPLOYMENT:

- Must be able to work with old documents that may be dusty.

- Must be able to review documents containing offensive or disturbing information.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

If you are unable to apply online please inform the contact person responsible for this process prior to the closing date.

A variety of assessment tools may be used. You will be advised of these tools at each assessment phase of this process.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). If you do not wish to receive your results by email, it is your responsibility to inform us.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.