Bilingual Administrative Assistant Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

• LOCATION:
The positions to be staffed are located in downtown Ottawa, close to many restaurants and shops. You can run errands on your lunch, take a jog along the Queen Elizabeth parkway, or do yoga on Parliament Hill. The buildings are also equipped with showers.

• BENEFITS
There is paid time off, and you will also start contributing to one of the best pension plans in Canada and benefit from excellent insurance coverage.

* TO DISCOVER ALL THE STEPS OF THIS EXPEDITED PROCESS, PLEASE WATCH THE FOLLOWING VIDEO: https://www.youtube.com/watch?v=do3beZR0YJo

Work environment

WHY WORK WITH US?
We have won the Top Employer of the Year for the third year in a row!

Fisheries and Oceans Canada (DFO) leads the management of Canada’s fisheries and the safeguarding of Canadian waters. The Canadian Coast Guard, a Special Operating Agency within DFO, is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

Check out our YouTube channels to see some of the amazing things we do:
youtube.com/fisheriescanada (Fisheries and Oceans Canada)
youtube.com/CCGrecruitmentGCC (Canadian Coast Guard)

Intent of the process

We are looking to staff administrative positions in different branches. Here is the link to see our organizational structure: https://www.dfo-mpo.gc.ca/about-notre-sujet/organisation-eng.htm. Please note that the positions to be staffed are bilingual (English and French).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 500 words (maximum) "Please give a short description of what you will bring to the department and why we should consider you as a candidate."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
• Experience providing client services
• Experience using Microsoft Word, Excel and email software such as Outlook.
• Experience in performing administrative services in at least two (2) of the following:
o Coordinating meetings;
o Coordinating teleconferences and/or videoconferences;
o Managing incoming and outgoing correspondence;
o Data entry;
o Editing and verifying correspondence or reports.
o Human Resources Support
o Finance Support
o Other related task

Ability:
• Ability to communicate effectively in writing

Personal Suitability:
• Reasoning skills

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

The asset qualifications are in the experience questionnaire and may be used for selection.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Abilities:
• Ability to manage workload, conflicting priorities and meet tight deadlines
• Ability to communicate effectively orally

Personal Suitability:
• Attention to details
• Initiative
• Interpersonal skills
• Reliability

Conditions of employment

Reliability Status security clearance

Secret security clearance

Tests

Cognitive Ability - Level 1

Applicants must complete the Unsupervised Internet Test of Cognitive Ability - Level 1 as part of the screening for this selection process. This test assesses general problem solving and reasoning ability. You will have 60 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Unsupervised Internet Test of Cognitive Ability - Level 1

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

------ HOW TO APPLY? ------
1. Upload your résumé.
2. Upload your Cover Letter – "Please give a short description of what you will bring to the department and why we should consider you as a candidate."
3. Answer the screening questions.
4. Complete the Unsupervised Internet Test of Cognitive Ability (UIT) – Please note that the test has a 60-minute time limit.
5. Complete the experience questionnaire.
6. A random selection of candidates may be used to determine who moves forward to the next steps of the assessment process.

All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be used for evaluation purposes.

Applicants must provide a valid email address and ensure that it is always functional. Applicants must also ensure that their system accepts emails from unknown users (some email systems block these types of emails).

CONNECT WITH US!
Twitter:
@FishOceansCAN (Fisheries and Oceans Canada)
@CoastGuardCAN (Canadian Coast Guard)

LinkedIn:
LinkedIn Fisheries and Oceans Canada

Facebook:
Fisheries and Oceans Canada
Canadian Coast Guard

Instagram:
@fisheriesoceanscan
@coastguardcan

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.