General Administrative Services Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AAFC is committed to diversity and inclusion and is proud to be recognized as one of Canada’s best diversity employers. We welcome all applicants and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Aboriginal Peoples, Persons with Disabilities, Visible Minorities or Women).

Duties

• Prepare purchase orders in SAP for internal clients, send to vendors and follow up to confirm receipt of order, delivery dates, any changes that may be required, etc., and communicate with internal clients order status.
• Complete goods receipts as invoices arrive for Goods and Services received, ensure all appropriate dates and signatures are in place.
• Assist with maintenance of filing system to be able to file and retrieve purchasing and Material Management documents, records, and reports.
• Assist with sourcing materials, requesting quotations, and presenting information gathered to internal clients following Federal Government policies and procedures to procure goods.
• Record all packages that arrive in Federal Receiving, contact appropriate internal clients that materials have arrived, and file documents in corresponding purchasing files.
• Assisting with Low Value and Capital Asset Equipment audits. Working with internal clients to locate and scan all current equipment, updating SAP with any changes required, preparing documents and reports, and working with Government Surplus to dispose of items that are surplus.
• Creating Equipment Master Records for new materials coming in following government procedure and ensuring Barcodes are placed on these materials. Updating Equipment Master Records and Asset Master Records in SAP as needed.
• Assisting in additional projects as requested.
• Assisting with clearing of files for payment.
• Assisting with Year End procedures by following up with Vendors to ensure timely delivery, requesting outstanding invoices, preparing Barcodes for new materials as they arrive, and maintaining regular contact with internal contact to ensure all services and materials are as ordered.
• Perform general office duties, such as maintaining a list of general supplies required, answering calls and redirecting to appropriate clients, signing for packages, etc.

Work environment

The Kentville RDC delivers an integrated program of agriculture and agri-food research and technology transfer and addresses regionally prominent horticultural crops such as tree fruits, berry crops, wine grapes and vegetables. The centre is located in the town of Kentville, population 6500. It is one of the most beautiful and richest agricultural districts in Atlantic Canada and is in the heart of Nova Scotia’s great apple industry. Kentville’s parks and trail systems are well known throughout the Annapolis Valley and includes wetland sites, bird sanctuaries, easily travelled active transportation routes and mountainside treks.

Intent of the process

The immediate intent of the process is to staff one (1) indeterminate position.

A pool of qualified candidates (fully assessed or partially assessed) may be established and may be used to staff similar positions.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

IF YOU HAVE FOREIGN CREDENTIALS, please follow the link below for information on how to obtain a degree equivalency. You must obtain an equivalency, at your own expense, in order to be considered for appointment into the public service.

Degree equivalency

Experience in providing advice, guidance and information to internal clients in a client service environment.
Experience in the use of various software programs including Microsoft Excel, WORD and Outlook.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Client Focus
Initiative
Teamwork
Interactive Communication
Writing skills

Ability to plan, organize and prioritize workload and meet tight time lines.
Ability to analyze information and to make recommendations.

The following may be applied / assessed at a later date (may be needed for the job)

Experience in procurement of routine goods or services using either a Government of Canada Master Card, Local Purchase Order or Service Contract.
Experience in Saturn – Materiel Management Module.

In support of achieving a diversified workforce, consideration may be given to candidates self-identified as belonging to one of the following Employment Equity groups, Aboriginal peoples, Persons with a Disability, Visible Minorities, Women.

Conditions of employment

Reliability Status security clearance

- Valid driver’s license
- Ability and willingness to work overtime
- Ability and willingness to undertake training related to duties of the position

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSEMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as, standardized tests, interviews, references, board member knowledge, etc.

Reference checks may be sought.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

You must provide proof of your education credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.