Administrative Support Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Normally, applicants will not be solicited for incomplete or possible missing information.

ONLY ON-LINE APPLICATIONS WILL BE ACCEPTED in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include that you can:

- modify your application/resume at any time BEFORE the closing date,
- complete screening questions which will highlight your qualifications to the hiring manager,
- verify the status of your application and notification(s), at any time, and
- be notified electronically of assessment details and results.

Persons who are unable to apply on-line must contact prior to the closing date.

*** INSTRUCTIONS TO FOLLOW ***

You must submit a complete application, consisting of answers to screening questions which clearly demonstrate how you meet the screening criteria (education and experiences) and a résumé. The screening questions will be used as the primary tool in the screening process and the résumé will only be used to substantiate the information provided.

In your response to the screening questions, please provide concrete examples and the following MANDATORY information:

1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied and duration for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

Please note that point form, “copy and paste" from your resume and comments such “refer to my attached resume” will NOT be accepted. Failure to provide this information in the requested format WILL result in your application being rejected.

*NOTE: Please note your application and your answers to the screening questionnaire may be used to assess your ability to communicate effectively in writing.

Duties

The position to staff is in the Reports Branch. The Reports Branch is responsible for the technical and legal editing, translation and publication of the Court’s judgments. The responsibilities of the position include assisting the Chief Law Editor in the management of the workflow process and tracking of the reasons for judgments; assisting the Chief Jurilinguist in the management of the Court’s translation requests, the contracting process for translation services, and the translation services budget; preparing statistical reports for the Branch; and providing other administrative support to the Branch.

Work environment

The Supreme Court of Canada is Canada’s final court of appeal. It serves Canadians by deciding legal issues of public importance, thereby contributing to the development of all branches of law applicable within Canada. The Court hears cases which are based on the common law or on the civil law of Quebec, as well as on federal, provincial or territorial legislation, and which deal with all human activities. Its decisions are delivered simultaneously in both official languages. According to the most recent public service employee surveys, the Supreme Court of Canada is one of the best places to work in the federal public service.

Intent of the process

This process will be used to staff the above mentioned position; it may also be used to establish a pool of qualified candidates to staff similar positions at the Supreme Court of Canada with varying language requirements, security profiles, and tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A secondary school diploma or an acceptable combination of education, training and experience related to the duties of the position.

Degree equivalency

Experience:

Experience in financial administration such as accounts payable and management of contracts
Experience in coordinating tasks or projects involving multiple people or groups
Experience in providing administrative services in an office environment

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset qualifications:

Experience working in a legal, judicial or quasi-judicial environment
Experience in managing outgoing or incoming translation requests
Experience using an electronic document management and storage system such as (but not limited to) Sharepoint or GCDocs.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Knowledge:

Knowledge of document formatting tools in Microsoft Office Word such as footnote numbering, page numbering, margins, line spacing and lists

Abilities:

Ability to communicate effectively in writing
Ability to communicate effectively orally
Ability to manage multiple conflicting priorities within time constraints
Ability to proofread and edit documents for quality assurance

Personal Suitability:

Discretion
Working effectively with others
Judgment
Reliability
Flexibility
Initiative

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity group: visible minorities

Information on employment equity

Operational requirements:

The job requires occasional overtime; candidates must be willing and able work overtime on short notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Reference checks will be sought.

An interview will be administered.

A test will be administered.

You must be prepared to provide the original or a certified true copy of your educational credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at www.cicic.ca/indexe.stm.

Persons are entitled to participate in the appointment process in the official language of their choice.

All communication and information obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of qualifications.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.