Conference Procurement & Technical Services Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AMENDMENT TO CLOSING DATE

PLEASE READ CAREFULLY:

During your application, you will be asked to answer screening questions; take the time to answer the questions with as much detail and examples as possible. Be specific about projects you’ve worked on, where and in what capacity (occupational title, organization), when (from, to), what was your role, what were the tasks involved, the actions taken. Clear and concrete examples are defined as illustrations in which you fully explain the actions, considerations and steps you completed and the final outcome/results, in order to acquire the experience you are describing. If the examples you provide speak of experience that was acquired in a team setting, please be specific as to your exact role within this team as it is your experience the board will be looking to assess and not that of your team. Lack of concrete examples and details may result in your application being rejected.

The Public Service Resourcing System allows a maximum of 4000 characters to answer a screening question.

Please note that the position is located in the National Capital Region (NCR) Ottawa. You must be willing and able to relocate in the National Capital Region . Also, no full time telework will be accepted due to the nature of work.

Please ensure that you answer all screening and asset questions.

Work environment

Looking for a new challenge where you can combine supporting event planning, travelling, and the use of the latest technologies while serving First Ministers, Ministers and Deputy Ministers from all federal, provincial and territorial governments? CICS has the opportunity for you!

CICS is an impartial agency whose mandate is to provide administrative support and planning services for Federal-Provincial-Territorial and Provincial-Territorial conferences of First Ministers, Ministers and Deputy Ministers, throughout Canada. We thrive on helping governments by delivering impartial and professional conference services, with innovative solutions.

We are a micro-agency of only 32 employees. Workplace culture is centered on TEAMWORK. Everyone helps each other out, at the office and on conference sites, to provide the best possible service to clients. We are a completely mobile workforce.

We are looking for dynamic, professional and engaged people to provide technical and logistical services in support of senior level intergovernmental meetings held across Canada.

Our candidate must obtain and maintain a secret security clearance, be bilingual (BBB - minimum) and be available to work overtime and travel across Canada on short notice.

To know more about CICS visit our website: http://www.scics.ca

Intent of the process

A pool of partially or entirely qualified candidates resulting from this process may be created and used to fill similar positions. Tenures could include indeterminate, deployment, acting, assignment, secondment, specified period; which may vary according to the position being staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Successful completion of a secondary school diploma or an acceptable combination of education, training and experience.

Degree equivalency

EXPERIENCE:
Experience providing logistical and *technical support to conferences or meetings.

*Technical support refers to the installation of conference equipment and the experience to identify, manage and resolve any issues regarding this equipment as well as wireless networking and digital subscriber lines.

Experience in procurement.

Experience providing client services.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES AND SKILLS:

1. Ability to install, test and troubleshoot diverse technical equipment and their connections including (but not limited to) portable computers, printers, monitors, LCD projectors, routers.
2. Ability to adapt to changing environments and to constantly innovate
3. Ability to identify problems and recommend solutions.
4. Ability to work under pressure.
5. Ability to communicate effectively orally.
6. Ability to communicate effectively in writing.

PERSONAL SUITABILITY:

1. Judgment
2. Initiative
3. Effective Interpersonal Skills
4. Attention to detail
5. Client service orientation

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:
Certificate or diploma in audio-visual and/or multi-media technologies or computer sciences.

Degree equivalency

Experience supporting meetings using web and video conferencing.

Experience planning and serving senior level* conferences and/or meetings that include significant** government participation.
* Senior level is defined as being at the director level and above.
**Significant government participation is defined as being at the level of deputy minister, minister or first minister

Knowledge of the Canadian Intergovernmental Conference Secretariat.

Conditions of employment

Secret security clearance

OPERATIONAL REQUIREMENTS:

Willingness and ability to travel extensively and on a regular basis across Canada to conference sites, including weekends.

Willingness and ability to work irregular hours and frequent overtime in make-shift offices while on conference sites.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

In order to meet the organization's employment equity objectives in support of a diversified workforce, candidates who self-declare as being members of one of the four employment equity groups may be considered first for appointment.

FOR EMPLOYEES OF THE PUBLIC SERVICE ONLY
Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Please ensure that your Personal Record Identifier (PRI) is included in your application.

FOR EMPLOYEES OF THE PUBLIC SERVICE AND EXTERNAL CANDIDATES
Candidates must meet the essential qualifications to be appointed to a position.

Employees at the same group and level or equivalent may be considered first for deployment purposes.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Various methods of assessment may be used but not limited to: written examination, interview, reference check, role play, recent and past performance evaluation, etc.)

Depending on the number of candidates, volume management strategies such as, but not limited to, invoking one or more of the asset qualifications, top-down selection process, cut-off scores, random selection and/or assessment may be used for the purpose of managing applications/candidates. Preference may be given to candidates based on the depth and breadth of their experience.

Asset qualification may be invoked for screening, evaluation and/or right fit decision purposes. We strongly encourage candidates to demonstrate in their application how they meet the asset qualifications.

Proof of your education credentials will need to be provided at a later time of the process. Candidates with foreign credentials will be required to provide proof of Canadian equivalency. Please consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

The communications will be made by email. It is your responsibility to ensure accurate contact information is provided and updates as required.

Candidates may have to travel to a specific location for the assessment/interview at their own cost.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourage candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.