Corporate Services Assistant

Important messages

Western Economic Diversification Canada consistently ranks as one of the top federal government departments according to Public Service Employee Survey results. As Corporate Services Assistant, you will be able to make meaningful contributions to the organization and be a part of our WD family.

HOW TO APPLY: For this process, we will accept applications through www.jobs.gc.ca (PSRS) but we are also accepting resumes and cover letters by email. If you prefer, send your documents to with the position title and reference number 19-WCO-EA-VAN-110 in the subject line of your email.

Work environment

As Corporate Services Assistant, you will provide a full range of administrative support for the Vancouver office including mail, procurement and contracting, records management, and overall client service. You will be dealing with a variety of tasks where each day is different from the next.

Intent of the process

This process will be used to staff various potential future opportunities such as assignments, secondments, acting, term and indeterminate appointments in our Vancouver regional office.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 1,000 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• Successful completion of a secondary school diploma or employer-approved alternatives.

Degree equivalency

Experience:
• Administrative services: experience providing a full range of administrative services including: data entry, monitoring information flow, and records management.
• Information and records management: experience in maintaining physical and/or electronic files (e.g. file scanning, indexing, retrieving, retention, archiving of data)
• Procurement and contracting: experience in providing general procurement and contracting support services (e.g. assisting in drafting statements of work, knowledge in general procurement practices, ordering goods and supplies)
• Experience with information technology support: providing videoconferencing support and assistance with the configuration/usage of office technology
• Experience at an intermediate level or above with Microsoft Office Suite: with particular emphasis on Excel and Outlook or equivalent software systems.
• Experience in providing client service: mail services and responding to enquiries from the public.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications
• Experience providing recommendations to management.
• Experience providing administrative support in material management and accommodations.
• Experience managing conflicting priorities and meeting operational deadlines.
• Experience using a shared drive and electronic file management system, such as GCDocs.
• Experience using a corporate travel management system, such as HRG.
• Experience working in tracking software (such as GX, CRM, CCM).
• Successful completion of a post-secondary program in a field relevant to the position.
• Depth, breadth and scope of experience in any one or combination of the experience requirements.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Knowledge:
• Knowledge of administrative, contracting and procurement policies and procedures.

Competencies:
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented
• Communication Skills (written and oral)

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce and our employment equity goals, selection may be limited to candidates self-identifying as belonging to the following Employment Equity groups: Visible Minorities; Aboriginal Persons; Persons with Disabilities.

Conditions of employment

Condition(s) of Employment:
• Reliability clearance
• Willingness to work overtime as required
• Willingness and ability to lift up to 20 KG

Those selected must meet and maintain these conditions throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.