Information Management Business Analyst (Various Positions)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

This inventory will be open for a while because we strive for excellence and therefore are constantly looking for talented people to join our organization. Applications will be pulled from the inventory on a regular basis in order to fill immediate vacancies and establish a pool of qualified candidates.

We are looking for skilled and experienced individuals in information management. To apply:
►It may take you 45 to 60 minutes to complete your application. Check out our video above for tips and advice!
►You don’t need to provide a cover letter (just your résumé). Your résumé is required and will be reviewed and used to validate the qualifications described.
►When submitting your application, you will be asked for information about your education and experience. The system will prompt you with specific questions for each qualification. This requires that you provide additional details in a written text response thoroughly explaining where, when and how you obtained this education or experience. Ensure you answer the questions if applicable.

Duties

The Information Management Program and the Litigation Information Management Team are dynamic teams of professionals focused on improving the information management (IM) practices at AAFC and promoting stable, mature, and sustainable electronic document management stewardship. The IM Program is focused on helping AAFC transition to a managed corporate repository using Open Text Content Server and SharePoint. The Litigation team is focused on optimally managing document discovery for all AAFC legal cases. Business Analysts will play a key part in implementing the vision through operational activities and participation on projects with the ultimate goal of helping AAFC’s knowledge workers manage their information more effectively. Roles in various Business Analyst positions include applying your information management knowledge to the areas of business and process analysis, policy analysis, electronic records, litigation document discovery, client training and outreach.

Work environment

As a successful candidate you’ll work at the National Headquarters Complex for the Agriculture Portfolio (NHCAP) at 1341 Baseline Road in Ottawa. NHCAP benefits from two cafeterias, a well-equipped and affordable fitness facility, ample affordable parking, three different bus routes (80, 81 and 88) and proximity to Ottawa’s shared path network. Spring through fall, employees often do fitness courses, play sports and enjoy the park and forested areas just north of the complex. NHCAP is also close to grocery stores, banks, restaurants, and other conveniences. AAFC is committed to exploring options for enhancing work-life balance.

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

Intent of the process

Immediate need:
⇨ To staff one (1) position on a full-time permanent basis.
⇨ To staff positions on a full-time temporary basis with possibility of extension or anticipatory permanent staffing.

Qualified candidates will also be placed in a talent pool to be used for staffing similar permanent or temporary positions for the location listed.

In addition to permanent staffing, we will also use this inventory when needing to hire experienced public servants who are interested in temporary opportunities such as acting appointments, assignments, or secondments.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

► Successful completion of two years of an acceptable post-secondary educational program in a discipline related to the position such as information/records management, library/archival studies, a law-related field, or any other relevant education.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click on the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

Note: When answering the application screening questions (for experience qualifications below), you must be specific and provide concrete examples and details for each experience element, as applications will be screened on the information provided. Do not presume that the hiring board has any previous knowledge of your background, qualifications, or work history.
► Experience in the analysis, application and implementation of Information Management policies, directives and procedures
► Experience in the use and provision of IM advice and support for an Electronic Document and Record Management System
► Experience analyzing and documenting business processes and making recommendations for improvement
► Experience developing and maintaining working relationships with stakeholders and clients

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

► Graduation with a Bachelor’s degree from a recognized post-secondary institution in a discipline related to the position (such as information management or library science, or any other relevant program)
► Graduation with a Master’s degree from a recognized post-secondary institution in a discipline related to the position (such as information management or library science, or any other relevant program)

Degree equivalency

► Experience in the analysis and interpretation of Information Management policies and directives in the Canadian federal government environment (Treasury Board Secretariat, Library and Archives Canada, other federal departmental policies and directives)
► Experience in supervising staff
► Experience providing IM advice and support for the use and/or configuration of OpenText Content Server (e.g. GCdocs)
► Experience providing IM advice and support for the use and/or configuration of SharePoint
► Experience leading an Information Management related project

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
You must be able to work in English AND in French (Reading, Writing and Oral proficiency). We are looking for a bilingual profile of BBB/BBB or higher, if you aren't sure what that means, click on the link below!

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

The following QUALIFICATIONS are also required for these positions and you will be assessed for them at a later date:
► Knowledge of Information Management practices
► Knowledge of emerging issues, technology or trends related to information or records management
► Ability to communicate effectively orally and in writing
► Analytical Thinking
► Planning and Organizing
► Client Focus
► Initiative

The following may be applied / assessed at a later date (may be needed for the job)

► Knowledge of project management practices
► Knowledge of business analysis techniques
► Knowledge of Government of Canada policies, directives and standards related to information management
► Knowledge of theories, practices and techniques related to information management and document discovery for litigation involving the Crown

► In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one or more of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability; Visible Minorities, Women

► Ability and willingness to travel

Conditions of employment

► In order to be appointed to a position, a Secret Security clearance will be required. You will be expected to maintain this clearance throughout the duration of your employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

APPLICATION & CORRESPONDENCE INFORMATION

⇨ Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under “Contact Information”.

⇨ We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require special accommodation at any stage in the selection process, including technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

⇨ Applications submitted by email will not be accepted. You must apply through the "Apply online" link below. Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

⇨ Once you click "Apply Now," the first step of the process will involve completing what we call ‘screening questions’ and attaching your resume. The responses you provide to these screening question, alongside your resume, will help us determine whether you meet the education and experience requirements.

⇨ We will contact you by e-mail and/or via your GC Jobs account. Please ensure that your e-mail address is valid and accepts messages from unknown users. It is your responsibility to regularly check your e-mail and jobs account for communications regarding this selection process. Should we contact you and you fail to reply within the designated time frames, your application may not be considered further.

⇨ All the information collected during the selection process, from the time of application until the end of the process, will be used to assess the candidates.


WHAT WILL HAPPEN NEXT? ASSESSMENT INFORMATION

⇨ You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Depending on the number of applicants, volume management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, may be used for the purpose of managing applications. Please note that although you may attain the established pass mark on any of the assessments used in this staffing process, management may decide to use a higher cut off score.

⇨ A written examination and/or an interview will be administered.

⇨ Reference checks will be conducted and you will be asked to provide contact information for three references, including at least one current or former supervisor and a client. Reference checks will be sought near the end of the selection process. The Assessment Committee reserves the right to contact references other than the ones submitted by the candidates if found necessary, in order to make a suitable assessment of the candidates.

⇨ Proof of your education credentials will be required at a later date.

⇨ Second language evaluation (SLE) tests will be administered, as these positions all have a bilingual (English and French) language requirement.
• If you have valid SLE results, you will be asked to provide proof.
• If you need to be retested (reading, writing or oral), you will be scheduled.
• If you have never had a second language evaluation, you will be scheduled for the reading and writing tests. If you are successful on the reading and writing, then you will be scheduled for an oral evaluation.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.