Support Staff (Administrative/Executive Assistant, Coordinator and Other Positions)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

How to apply?
Any information that you provide throughout the process may form part of the assessment, which includes:

1. Screening questionnaire: A summary of past experience, including the situation, action and result must be included in your responses to the screening questionnaire. The screening questions will be used as the primary tool in the screening process and the résumé will only be used to substantiate the information provided. In your response to the screening questions, you will be required to provide concrete examples such as details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

2. Validation of past performance: The names of two (2) supervisors.
For public servant applicants only, performance management agreements from the past two (2) fiscal years may be requested.

3. The Unsupervised Test of Judgment (TOJ-374) will be administered in support of our assessment, as a pre-assessment tool. Those successful on the unsupervised pre-test will be required to pass the supervised version of the Test of Judgement (TOJ-375) later in the process.
• The Supervised Test of Judgement (TOJ-375) will be used in combination with other methods, which may include but not be limited to: interviews and verification of past performance and credentials (e.g. performance results and/or reference checks).

Duties

The key activities:
• Manage the agenda of senior management;
• Monitor emerging issues affecting day-to-day operations;
• Identify problems or concerns and identify solutions;
• Coordinate correspondence, such as parliamentary questions, notes, calendar of events, ministerial correspondence for review by management;
• Prepare presentation materials for meetings and committees;
• Provide logistical support, record and monitor decisions and recommend action or follow-up on commitments;
• Develop and implement guidelines and procedures to manage the flow and ensure the quality of documents;
• Provide administrative support at management meetings, such as meeting minutes, summarize decisions and monitor progress;
• Maintain effective working relationships with senior management, colleagues and other stakeholders.

Work environment

Why join Statistics Canada?
Statistics Canada was a winner of the National Capital Region’s Top Employers Award for 2019 and is one of the Canada’s Top Employers for Young Professionals. Employees are proud to work at Statistics Canada, a reputable statistical agency recognized worldwide for maintaining high quality data and information for Canadians.
What we have to offer:
• Looking for ways to grow your career? We promote continuous learning, offering countless ways to grow via our developmental programs, language training and career assignments.
• Looking to make commuting a breeze? Located at Tunney’s Pasture, we are only steps away from the transitway and the pending Light Rail Transit (LRT) station with both vehicle and locked bicycle parking available.
• Looking for a modern and flexible workplace? Our innovation center and use of state of the art technology supports working wirelessly and remotely when needed.
• Need childcare? Our employees have priority access to an onsite bilingual daycare (Garderie Tunney’s Daycare).
• Need a break from work? Discover the running and walking trails along the Ottawa River, or enjoy the outdoors by having lunch at a picnic table.
• Forgot your lunch? Visit one of our two cafeterias, or enjoy lunch at one of the many restaurants nearby.

Intent of the process

The purpose of this process is to establish a pool of candidates to be referred to AS-01, AS-02, AS-03 or equivalent vacancies within Statistics Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or an acceptable combination of education, training and/or experience in administrative services.

Degree equivalency

EXPERIENCE AS01, AS02 and AS03:

EXP1: Experience in delivering administrative services (e.g. managing calendars, coordinating meetings, business activities, documents and correspondence) or academic experience gained through an Office Administration program from a recognized post-secondary institution.

EXP2: Experience in delivering client service (clients may include: management, employees, citizens, or other stakeholders).

.
EXPERIENCE - AS02 and AS03 ONLY:

EXP3: Experience in coordinating travel, human resources and/or financial arrangements for management and staff (e.g. providing supporting role in processing travel claims and reimbursements; human resources activities, financial activities and reports).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:
AEDU1: Graduation with a diploma or a certification in Office Administration from a recognized post-secondary institution.

AEDU2: Degree from a recognized post-secondary institution.

Degree equivalency

Experience:
AEXP 1: Experience in the provision and coordination of administrative services in a senior executive office.

AEXP 2: Experience handling Access to Information and Privacy (ATIP) requests.

AEXP 3: Experience in coordinating input for ministerial or parliamentary correspondence.

AEXP 4: Experience in coordinating events, conferences, interviews or committees for internal and external participants.

AEXP 5: Experience in financial analysis and in the preparation of financial reports using an integrated financial system.

AEXP 6: Experience in providing support for human resources activities or processes using HR systems.

AEXP 7: Experience in supervision.

AEXP 8: Experience in providing support to executives.

AEXP 9: Experience coordinating and tracking departmental or ministerial correspondence using a correspondence tracking system.

AEXP 10: Experience providing support to senior management governance committees.

AEXP 11: Experience in using collaboration and visual business intelligence tools.

AEXP 12: Experience in project coordination or project portfolio management.

AEXP13: Advanced experience in computer programs and systems (e.g. Microsoft Word, Excel and Outlook).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB,CBC/CBC, CCC/CCC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES:

AS01, AS02 and AS03:

1. Thinking Things Through
2. Showing Initiative and Being Action Oriented
3. Demonstrating Integrity and Respect
4. Working effectively with others
5. Communication

AS02 and AS03 ONLY:

6. Adaptability and Change Management (e.g. manage change and conflicting priorities and deadlines)

The following may be applied / assessed at a later date (may be needed for the job)

Abilities:
Ability to supervise

Tests

Applicants must successfully write PSEE - Test of Judgement (TOJ).

PSEE - Test of Judgement UIT

Applicants must complete the Public Service Entrance Exam: Test of Judgement Unsupervised Internet Test as part of the screening for this selection process. This test assesses the judgement required for solving problems in work-related situations. You will have 75 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Public Service Entrance Exam - Test of Judgement Unsupervised Internet Test

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.