Executive Assistant

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

ONLY APPLICATIONS SUBMITTED ON-LINE USING THE 'APPLY ON-LINE' BUTTON ABOVE WILL BE CONSIDERED.

Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

The information provided must enable the Selection Board Members to understand HOW (clear explanation of duties), WHEN and for HOW LONG (date and length of time in months or years), and WHERE (employer and geographic location) the experience was acquired. You will be asked to provide this information during the application process. Your answer should clearly identify your role and explain relevant responsibilities and/or actions that you took. Additionally, please be sure to provide sufficient information regarding dates & duration, scope of work, project or job complexities (as appropriate). Information described in an application (on-line screening questions) must be supported by your corresponding résumé.

Candidates will not be solicited for incomplete or missing information. A lack of information may result in your application not being considered any further.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

Duties

The position is responsible for coordinating the flow of information and visitors through the director’s office. Duties include managing the director’s schedule, organizing meetings, organizing travel, tracking the flow of documents, preparing written correspondence, and flagging items for the attention of the director’s office.

Intent of the process

The intent of this process is to fill one (1) indeterminate position.

A pool of qualified or partially assessed candidates may be established and may be used to staff similar positions at this group and level with various language requirements, in various locations in Edmonton, with various tenures (term and/or indeterminate) within Environment and Climate Change Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

• Experience in providing *administrative support services to management.

* Administrative support includes:

a. Managing a schedule and/or e-mail on behalf of management,
b. Arranging or processing travel,
c. Organizing meetings, preparing meeting files, or minute taking,
d. Maintaining a document filing system

• Experience in financial processes or budget tracking.

• Experience in the use of MS Word, MS Excel, and MS Outlook.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications

Education:

Degree or diploma from a recognized post-secondary institution.

Successful completion of an Office Administration or Executive Assistant program from a recognized post-secondary institution.

Degree equivalency

Experience:

Experience as an executive assistant to senior management (i.e. director level or above).

Experience working for an enforcement organization, a natural resources or environmental enforcement organization.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge

• Knowledge of administrative practices and procedures.

• Knowledge of the Treasury Board Travel Directive.

• Knowledge of the Enforcement Branch mandate

Competencies

• Client Focus

• Effective Interpersonal Skills

• Discretion

• Judgment

• Team player

Abilities

• Ability to plan and organize work, determine priorities, and meet deadlines.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Asset qualifications may be used in the screening process. Therefore candidates must clearly demonstrate in their application which of the asset criteria for education and experience they possess.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement. Acknowledgment of receipt of applications will not be sent.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Please ensure that your Personal Record Identifier (PRI) is included in your application.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates may be assessed using of the following tools: written exam, interview and reference check.

A pass mark will be established for each qualification. However, achieving the pass mark is not guarantee of an appointment or that candidates will be put through the next stages of the assessment process. A cutoff score and a top-down approach may be used at any step if there is a sufficient number of candidates to meet immediate and anticipated staffing needs.

Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

Candidates invited to the assessment stage will be required to provide ORIGINAL proof of their education credentials, i.e., their degree or official transcript. Failure to do so may result in you not being considered further in the selection process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

We thank all those who apply.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.