Various Administrative Positions (EXAM INCLUDED) See "Important Messages"

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

*** INSTRUCTIONS TO FOLLOW ***

There are 2 steps to this application process, see below for more information on each step. Failure to submit a complete application consisting of your: cover letter, résumé AND online exam will result in your application being eliminated.

***************************

STEP 1 – SUBMIT YOUR APPLICATION

You must submit a complete application, consisting of a covering letter which clearly demonstrates how you meet the education AND experience criteria listed in the essential AND asset qualifications (if applicable) and a résumé which supports the covering letter.

In your cover letter, you must use each individual criterion of education and experience criteria and any of the assets qualifications that you possess as a HEADER and then using concrete examples write one or two paragraphs per individual criterion demonstrating in clear and precise detail how you meet the qualifications required.

It is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN and WHERE the qualification was met through substantiation by examples.

The covering letter will be used as the primary tool in the screening process and the résumé will be used to substantiate the information provided. Please note that point form, "copy and paste" from your resume and comments such "refer to my attached resume" will NOT be accepted.

Please note that your cover letter will be used to assess your ability to communicate effectively in writing.

++++ Your ability to follow instructions will be assessed via the application process. Failure to provide this information in the requested format WILL result in your application being REJECTED. Candidates will not be solicited for incomplete or missing information.++++

***************************

STEP 2 – ONLINE EXAM // Deadline to submit the exam : July 17, 2019 - 23:59, Pacific Time

In addition to your cover letter, you will need to complete and submit an on-line exam.

Once you are ready to start the exam, you will need to send an e-mail to the following email address: to receive the link to the online exam. (If you do not receive the exam link within 5 minutes, please check your spam).

ONCE YOU ACCESS THE EXAM LINK, YOU WILL HAVE 2.5 CONSECUTIVE HOURS TO COMPLETE AND SUBMIT YOUR EXAM. Please have a watch/clock close by in order to help you track your time.

Note:
1. It is strictly prohibited to access the exam more than once.
2. You may use the internet to complete your exam.
3. It is strictly prohibited to consult anyone during the exam.
4. Additional instructions have been included in the e-mail containing the exam AND at the beginning the exam questionnaire. Please read them carefully PRIOR to accessing the exam link.
5. If you require accommodations due to a functional limitation, please indicate it in the questionnaire section of the exam.

Work environment

What are the benefits of working with us? Well that’s easy to answer. JUS offers a diverse workplace where teamwork, respect and collaboration is of great importance to us. JUS is conveniently located downtown at 275 Sparks Street, Ottawa, Ontario with close proximity to both Québec and Ontario’s public transit (STO and OCTranspo) as well as the new Light Rail public transit system. We are also in close proximity to great amenities, such as shopping, coffee shops, gym, as well as bike paths and Yoga-on-the-Hill.

Intent of the process

A pool of partially or fully qualified candidates may be established from this process which may be used to staff similar positions within the Department of Justice with various tenures, with various language requirements and various conditions of employment, which may vary according to the position to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 9,999 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

- Secondary school diploma or an acceptable combination of education, training, and/or experience.

Degree equivalency

- Experience in providing at least three (3) general administrative services which may include, but is not limited to: corresponding over email, managing a calendar, formatting and editing documents, filing, organizing meetings, preparing meeting materials, maintaining a bring-forward/tracking system, preparing travel arrangements, etc.).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

- Graduation from a recognized post-secondary institution.

Degree equivalency

- Experience in using a financial system such as SAP or Oracle softwares.
- Experience providing financial services.
- Experience using Microsoft Office Suite (Outlook, Word, Excel or PowerPoint).
- Experience in scheduling and coordinating an executive’s* calendar.
- Experience in organizing events.
- Experience in the use of acquisition or company credit cards.
- Experience in acquiring goods and services in an office environment.

*Executive is defined as: President, Vice-President, CEO, Director or equivalent

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential, English or French Essential, Bilingual Imperative BBB/BBB

Note: The majority of positions to be staffed are bilingual.

Information on language requirements

- Ability to research and apply findings.
- Ability to follow instructions.
- Ability to organize work and establish priorities.
- Ability to communicate effectively in writing.
- Ability to communicate effectively orally.

- Attention to detail
- Initiative
- Judgment
- Dependability
- Client Service Orientation
- Effective Interpersonal Relationships

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Organizational Needs:
The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs including reducing representation gaps.

Operational Requirements:
Willingness and ability to work overtime, often on short notice, as required.

Conditions of employment

Reliability Status security clearance

Secret security clearance - It is not necessary to have a secret clearance when you submit your application.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

- Candidates should be prepared to provide proof of education (copy of degree/diploma) and citizenship. If you have obtained education outside Canada, you will be required to submit proof of evaluation of Canadian equivalency.
- A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.
- Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.
- Other qualifications may be taken into consideration in the selection decision.
- Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.
- Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e-mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. We encourage candidates to provide a second e-mail address in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.