Various Administrative positions - Anticipatory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

APPLICATION INSTRUCTIONS: You will be required to show how you demonstrate the essential qualifications and asset qualifications (i.e. education and experience) by answering online screening questions. You must provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications section. The screening board cannot make any assumptions about your experience. One effective approach would be to write one or two paragraphs demonstrating that you have the required experience and ensure that clear and accurate details are provided. It is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate how, when, and where the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process. **NOTE: some of the screening questions have a specified word limit; any information provided beyond this specified word limit will not be considered.

Work environment

Public Services and Procurement Canada helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

For a third year, Public Services and Procurement Canada has been selected as one of Canada’s Best Diversity Employers. We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Intent of the process

This is an anticipatory process that will be used to staff a range of clerical positions within PSPC Pacific Region. These staffing actions could be permanent or temporary (such as specified period appointments or casual contracts), with various security requirements and various linguistic profiles (English essential, Bilingual imperative (BBB/BBB or CBC/CBC). Should the selected candidate already be a public servant, the pool could also be used for acting appointments.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

ESSENTIAL EXPERIENCE:
Common to all streams:
• Experience in providing administrative support within an office environment.

• Experience tracking and verifying documentation.

• Experience in maintaining electronic or manual documentation filing systems.

• Experience in the use of Microsoft Office suite, in particular with Word and Excel.

Stream 1
• Experience with data entry.

Stream 2
• Experience in providing reception and information services to the public.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION:
• Graduation from a recognized post-secondary institution with a degree or diploma in Accounting, Business Administration or some other specialization relevant to the position.

Degree equivalency

ASSET EXPERIENCE:
• Significant* experience in providing administrative support within an office environment. (*Significant will be evaluated in regard to the amount, complexity and diversity of work handled. Clear and specific examples should be provided by candidates in their application.)

• Experience with the use of SAP; specifically data entry and retrieval.

• Experience with contract administration procedures.

• Experience with procurement procedures.

• Experience with project document control.

• Experience with National Project Management System (NPMS) protocol.

• Experience providing administrative services in the fields of leasing, accommodations or property management.

• Experience providing financial and/or administrative support to project teams.

• Experience in taking meeting minutes and/or documenting records of decisions from meetings.

• Experience in in classifying documents using a central records system.

• Experience in the use of electronic document management systems.

• Experience in the use of advanced Excel features, such as pivot tables, V-Lookup, using advanced formulas.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Official Language Proficiency: English essential or Bilingual Imperative (BBB/BBB or CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ESSENTIAL KNOWLEDGE:
Common to all streams:
• Knowledge of general office skills
Stream 1
• Knowledge of Microsoft Excel.

ESSENTIAL COMPETENCIES:
• Values and ethics
• Thinking things through
• Engagement
• Excellence through results
• Client Service (Level 1)

ESSENTIAL ABILITIES:
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
• Placement of PSPC employees affected by work force adjustment.
• Placement of employees subject to current or future reorganization.
• Public Services and Procurement Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal Peoples, persons with disabilities or women (in non-traditional occupations) would be considered.

OPERATIONAL REQUIREMENTS:
• Some positions require the willingness and ability to sit for long periods of time.

Conditions of employment

Reliability Status security clearance - This factor is not used at the screening stage. The department is responsible for the security clearance process.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ALL JOB APPLICATIONS MUST BE SUBMITTED USING THE PUBLIC SERVICE RESOURCING SYSTEM (PSRS) VIA WWW.JOBS.GC.CA. NO APPLICATION WILL BE ACCEPTED BY EMAIL OR MAIL. If you have any health or physical limitations preventing you from applying on-line, you are asked to contact or 1-800-645-5605.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Top-down selection may be used.

Reference checks will be sought.

An interview will be administered.

A written examination will be administered.

You must be prepared to provide the original or a certified true copy of your educational credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Appointment decisions may be based on organizational needs. We therefore encourage candidates to self-declare their membership to any of the four employment equity designated groups in order to be considered should the organizational need be invoked during the appointment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.