Administrative Officer, Real Property

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***IMPORTANT NOTE: In order to have your application considered, all screening questions must be answered within a maximum of 4000 characters per question. It is the responsibility of the candidate to outline clearly that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Asset) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to state simply that the requirement is met or to provide a list of current responsibilities; rather the candidate must provide concrete examples that illustrate HOW, WHERE and WHEN (MM-YYYY to MM-YYYY) they met the requirement. Lack of EXAMPLES and /or DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether you meet the qualifications.

For each Experience criterion, please provided the following MANDATORY information:

1. The title(s) of the position occupied and the period(s) in which you performed the functions (MM-YYYY to MM-YYYY);
and
2. Specific details of tasks or projects demonstrating how the experience was acquired and concrete examples.

Resumes will only be used as a secondary source to validate the education and experience described.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Your answer to the Text Question within the TEXT section of your application will be used to evaluate the following essential qualification: Working Effectively with Others.

Please note that your application submission will be used to assess the Written Communication competency.

Candidates must provide proof of their education during the assessment phase. Original diplomas, degrees or certified transcripts may be required and must be presented upon request. Failure to produce required documents will result in your application not being considered. If you went to school outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Read more on Degree equivalency or visit the Canadian Information Centre for International Credentials (CICIC) at: https://www.cicic.ca.

Work environment

Employment and Social Development Canada (ESDC) is working to bring aboard new employees who possess the right skills, motivation, passion and values for public service.

ESDC’s Real Property and Asset Management team works in a fast-paced environment, delivering approximately $200M of Real Property services each year across the country. Our work supports important programs and services that are essential to Canadians, such as Employment Insurance, Canada Pension Plan, Old Age Security and Passport services.

ESDC’s Real Property and Asset Management team is a dedicated professional group of real property and asset specialists who strongly believe in service excellence while ensuring sound stewardship of public funds through a process that enhances access and fairness.

We are dedicated to creating a positive and dynamic working environment — one that supports career aspirations and where employees with new ideas and fresh perspectives can make a difference.

ESDC is also proud to have been selected for the Canada’s Top 100 - Diversity award (2018), which recognizes employers from across Canada that have exceptional workplace diversity and inclusiveness programs.

What we offer:
1. Competitive salaries – with a salary range that brings annual increases to most employees, up to a maximum amount.
2. Continuous learning and career advancement - Build your career within the Federal Government.
3. Advantageous pension regime and benefits.
4. Three weeks of holidays per year when you start.
5. Inclusive and diverse work environment.

Learn more about the Department: https://www.canada.ca/en/employment-social-development/campaigns/recruitment.html.

Listen to the testimonials of our employees: https://www.canada.ca/en/employment-social-development/campaigns/recruitment/career-testimonials.html.

Intent of the process

A pool of qualified candidates will be established and may be used to staff positions of various tenures within Real Property and Asset Management within Employment and Social Development Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Working effectively with others:
  • Sharing information with work colleagues.
  • Listening actively to the views of others, and respecting, considering and incorporating them.
  • Recognizing the contributions and celebrating the successes of others.
  • Working collaboratively and relating effectively to others, and embracing and valuing diversity.
  • Demonstrating an understanding of the roles, responsibilities and workloads of colleagues, and being willing to balance personal needs with those of other team members.
  • Eliciting trust, particularly by following through on commitments.
  • Dealing proactively with interpersonal or personal matters that could affect their performance.
  • Managing their own work-life balance and respecting that of others.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A secondary school diploma

OR

An acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

1. Experience* in delivering services to clients.
2. Experience* in using technology including the internet and Microsoft Suite (Word, Excel and Power Point).

* Experience: is defined as being one in which the person’s primary responsibilities include these duties and refers to the breadth and depth as well as complexity of tasks that could be expected to have been obtained by carrying out the functions for approximately one (1) year.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:

Graduation with a degree, diploma or certificate from a recognized post-secondary institution in a study related to the position (i.e. administration, finance, contract or project management, etc.)

Degree equivalency

Experience*:

1. In using SAP and/or PeopleSoft.
2. In delivering administrative services (i.e in creating, maintaining and managing records, taking minutes, etc).
3. In delivering financial services (i.e tracking budgets and expenditures).

*Experience: is defined as being one in which the person’s primary responsibilities include these duties and refers to the breadth and depth as well as complexity of tasks that could be expected to have been obtained by carrying out the functions.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:

1. Planning and organizing
2. Working effectively with others
3. Client focus
4. Oral Communication
5. Written Communication

The following may be applied / assessed at a later date (may be needed for the job)

At Employment and Social Development Canada diversity of our strength. If you are a woman, an Aboriginal person, a person with a disability or a visible minority and are interested in bringing different perspectives and insights, let us know by completing the Employment Equity (EE) section in your application. Appointments of members of these EE groups could be made to ensure our workforce is inclusive and representative of the Canadian public we serve.

Information on employment equity

Operational Requirement:

Ability and willingness to work overtime.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

All information obtained throughout the selection process, from the time of application to close of process, may/will be used to evaluate the candidates.

Reference checks will be sought.

An interview will be administered.

A test will be administered.

Candidates will need to provide proof of their education credentials at the interview stage. Candidates with foreign credentials must provide proof of Canadian equivalency. For further information, consult the Canadian Information Centre for International Credentials (https://www.cicic.ca/indexe.stm) or the Public Service Commission (https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/information-candidates/degree-equivalency.html).

Candidates are entitled to participate in the appointment process in the official language of their choice.

A random selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The hiring organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button “Apply Online” below. Persons requiring accommodation preventing them from applying on-line are asked to contact 1-800-645-5605.

Note that candidates (including employees of the Federal Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed for evaluations. Consequently, candidates will be responsible for travel costs.

All communication regarding this process will be conducted via e-mail. It is the candidate’s responsibility to provide a valid e-mail address and update their personal information when it changes. If special circumstances prevent you from having access to your e-mail, please communicate with the Contact Person identified in this job opportunity.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.