Administrative Assistant, Regional Director General’s Office

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

The intent of this process is to fill one vacant position. This pool may also be used to staff similar positions of various tenures within the Department of Fisheries and Oceans for positions located in Moncton, NB.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma

Degree equivalency

EXPERIENCE
Experience in providing office management services and organizational support to an Executive.
Experience in managing the schedule and coordinating the daily operations and activities of a senior executive’s office. (Director level and above.)
Experience using various software (e.g. Word, PowerPoint, Excel, Outlook).
Experience in managing correspondence, including proofreading and editing correspondence for the purpose of quality control.
Experience coordinating the logistics for meetings and events.
Experience in interacting with senior organizational officials and external stakeholders.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE
Experience in providing advice and guidance on Access to Information and Privacy (ATIP) policies and procedures.
Experience in making travel arrangements and preparing travel claims.
Recent and significant experience in the provision of administrative support to an executive.
(Significant defined as experience gained over a period of 2 years. Recent defined as within the past 5 years.)
Experience in Information Management.
Experience in providing office management services and organizational support to government officials.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

ABILITIES
Ability to review correspondence, reports or documents for grammar, punctuation and editorial quality.
Ability to plan, organize and prioritize in a high pressure work environment.
Ability to analyze and make recommendations.
Ability to communicate effectively orally.
Ability to communicate effectively in writing. (This ability may be evaluated in part or in whole through the application)
Ability to work effectively with others under conflicting pressures.

PERSONAL SUITABILITY
Showing initiative and being action-oriented (Action oriented and Initiative).
Demonstrating integrity and respect (Discretion and Dependability).
Thinking things through (Innovation through analysis and ideas).
Effective interpersonal relationships
Adaptability

The following may be applied / assessed at a later date (may be needed for the job)

COMPETENCIES
Proficiency in the use of Microsoft Outlook

ORGANIZATIONAL NEEDS
In support of achieving a diversified workforce and our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities and Women.

OPERATIONAL REQUIREMENTS
The candidate may be required to work flexible hours of work. Depending on the operational requirements.
Must be willing to work overtime with little advanced notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE APPLY ONLINE: Please submit your application online. We request that you DO NOT email, fax or mail in hard copy documents. If you have a disability preventing you from applying online, please contact 902-426- 4698 or toll free at 1-800-645-5605.

A written exam may be administered.
Interviews may be conducted.
Reference checks may be conducted.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Candidates will be required to provide proof of their education credentials prior to being
appointed to a position.

Persons are entitled to participate in the appointment process in the official language of
their choice. Applicants are asked to indicate their preferred official language in their application.

For this appointment process, our intention is to communicate with candidates by e-mail for screening/assessment purposes (including sending invitations for written tests and
interviews). Candidates who apply to this selection process must include, in their
application, a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users (some e-mail systems block these types of e-mail). If you do not wish to receive your results by e-mail, it is your responsibility to inform us.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

You must provide proof of your education/occupational certificate credentials.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.