Administrative officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Seize the opportunity to join a team of dedicated, dynamic and talented professionals in an environment rich in growth opportunities!

Come join a winning team!

Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard (CCG) are leaders in their field; responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

Come join an organization with a culture that encourages individual development, embraces an inclusive environment, rewards innovative excellence and supports our communities.

Intent of the process

This process will be used to staff positions at the CR-04 group and level within the Canadian Coast Guard with employment tenures, language requirements, security requirements, conditions of employment and work locations that will vary depending on the needs of the positions being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
• Experience providing client services (in person, by phone or in writing).
• Experience in providing administrative support**
• Experience using Microsoft Word, Excel and Outlook.

** While not exhaustive, the provision of administrative support services could include: electronic calendar management for others, processing of travel requests, financial processing (invoice, purchase orders, etc.), processing of correspondence, coordination of administrative activities, logistical organization of conferences or videoconferences, preparation of contextual documents for meetings, etc.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE:
- Experience providing financial support services in one (1) or more of the following:
• Reconciling financial transactions;
• Verifying and paying invoices;
• Extracting, reconciling, interpreting and compiling financial information for use by management;
• Preparing budgets and financial spreadsheets;
• Creating contracts and/or purchase orders.
- Experience in providing administrative support in contracting, procurement services or materiel management
- Experience providing human resources services and support such as staffing, compensation and/or the application of the collective agreements
- Experience using human resources systems such as the MariTime, Peoplesoft, Phoenix, etc.
- Experience in entering and extracting data into/from a database or computer system
- Experience using Microsoft PowerPoint

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Note: The language requirements will vary according to the position to be staffed:
Bilingual Imperative (BBB/BBB, CBC/CBC), English Essential, French Essential

Information on language requirements

ABILITY:
- Ability to communicate effectively in writing
- Ability to communicate effectively orally
- Ability to manage workload and set priorities.

PERSONAL SUITABILITY:
- Demonstrating integrity and respect
- Thinking things through
- Working effectively with others
- Showing initiative and being action-oriented

The following may be applied / assessed at a later date (may be needed for the job)

ABILITY:
- Ability to use the advanced features of Microsoft Excel
- Ability to collect information and write a summary of it

Conditions of employment

Reliability Status security clearance - Or Secret status according to the position to be filled.

If the postition Valid driver's license
If the position requires it, be willing and able to travel
If the position requires it, be willing and able to work overtime

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Depending on the needs of the organization, a random selection could be used at any time during the process to identify which applicants will be assessed.

You must meet all essential qualifications in order to be appointed to the position. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Only on-line application received via the Jobs GC site will be accepted. Persons with disabilities preventing them from applying on-line are asked to contact the Public Service Commission at 1-800-645-5605.

All writing communications relating to this process, including email correspondence, may be used in the assessment of ability to communicate effectively in writing.

Candidates whose applications are retained for further consideration may be required to travel to attend an interview or the administration of a test. Candidates from outside the federal public service may be required to pay for their own travel and relocation expenses.

Acknowledgement of receipt of applications will not be sent.

If applicable, you will have to provide proof of your original education credentials when requested.

Our intention is to communicate with candidates through emails and/or through the www.canada.ca/government-jobs applicant account. Candidates participating in this selection process must include in their application a valid email address and make sure that this address is functional at all times and that their system accepts messages from unknown users (some email systems block the receipt of these types of email).

Persons are entitled to participate in the selection process in the official language(s) of their choice.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.