Administrative Support – Director’s Office

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

A pool of partially or fully qualified candidates may be established to staff similar or identical positions at Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) and Indigenous Services Canada (ISC) with various linguistic profiles (French essential, English essential, BBB/BBB.) and/or requirement as well as tenures (determinate or indeterminate) and/or the security clearance (reliability or secret), which may vary according to the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

A secondary school diploma or employer-approved alternatives.

NOTE:

Acceptable experience and/or training in a field relevant to positions in the group is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

Degree equivalency

EXPERIENCE:

Significant* experience in providing administrative services including the management of an agenda (meeting, correspondence or other).

Experience in preparing and processing correspondence, such as reports, letters, emails and/or memos.

Experience in providing information to clients or management.

*Significant is defined as a minimum of one year experience within the last 5 years.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

ABILITIES:

Ability to establish priorities.

Ability to work under pressure.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

PERSONAL SUITABILITIES:

Effective interpersonal relationships.

Reliability.

Strong organizational skills.

Flexibility.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:
( Not essential, but preference may be given to candidates who possess asset qualifications)

Experience in working in an office environment where there are changing priorities and tight deadlines.

Experience using word processing and/or spreadsheet software program, such as Word and Excel.

Experience making travel arrangements.

Experience in drafting and proofreading various documents such as meeting minutes, acknowledgement of receipt, notice of meetings, reports, etc.

Experience in information management and records keeping (printed and electronic).

CURRENT AND/OR FUTURE ORGANIZATIONAL NEEDS
( Not essential, but preference may be given to candidates who possess the organizational needs)

The Department is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

OPERATIONAL REQUIREMENTS:

Willing and able to work overtime on short notice.

Conditions of employment

Reliability Status security clearance - or Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

(1) Reference checks may be sought.

(2) An interview may be administered.

(3) A test may be administered.

(4) You must provide proof of your education credentials.

(5) Persons are entitled to participate in the appointment process in the official language of their choice.

(6) You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

(7) Please ensure that your Personal Record Identifier (PRI) is included in your application.

(8) Please note that asset qualifications may be used at the screening stage or any stage during the process.

(9) All communication relating to this process, including email correspondence and telephone conversations, may be used on the assessment of qualifications. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

(10) It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.