Administrative Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

This process will be used to staff jobs in the National Capital Region ONLY.
Please note that the positions associated with this process require that candidates be bilingual.

Only online applications will be accepted.

Duties

Administrative Coordinator

Are you satisfied knowing that your efforts to help your colleagues are appreciated?
Do you enjoy participating in a multitude of projects and diversified tasks?
Do you like to coordinate issues, support a team and contribute to workplace well-being?

We need your help!

The job of an administrative coordinator is to be responsible for all activities related to administrative services for a Branch. This is a key position within the organization! The rare gem we are looking for will have to accomplish one or more of the following components:

Human resources component:
- Coordinate all human resources staffing requests.
- Work in collaboration with human resources advisors and assistants.
- Provide support to clients, their own team or management, on different procedures.

Finance component:
- Provide administrative services in the area of finance and budgeting.
- Validate expenditures, process invoices for signature and payment, resolve invoice issues, and provide budget information to the Director General.
- Prepare travel requests and expense reports.

Correspondence component:
- Research and summarize information to respond to various inquiries.
- Perform quality control of documentation related to a senior executive office.
- Assign, monitor and finalize correspondence files for the senior executive office

Work environment

Employment Social Development Canada - Skills and Employment Branch

ESDC is committed to reviewing how it operates and integrating innovative practices into policy and program design to improve the way we serve Canadians.

Vision: All Canadians are able to access the skills and supports they need to fully participate in the labour market and contribute to growth and innovation.

Mandate: Promoting skills development, enhancing labour market participation, and supporting an inclusive, resilient and effective labour market.

We are also committed to creating an inclusive and barrier-free workplace from the selection process. If you require accommodation at any stage of the assessment process, please send a message to the address below under Contacts to request it. Information received regarding accommodation will be treated confidentially.

Intent of the process

We want to attract the best talent, so we focus on your skills, not your knowledge. We have also adopted a simplified approach to allow you to apply.

A pool of qualified candidates may be established and may be used to staff similar positions within ESDC in the National Capital Region with various position titles, language and security requirements.

You can expect to be part of a simple and innovative process!

The process will unfold as follows:
1) By applying today, you will be asked to answer written exam questions.
2) Invitation to the interview: June-July (simulation format)
3) Pool should before the end of the summer

Position(s) to be filled: to be determined

We look forward to welcoming you to our organization!

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A high school diploma or employer-approved alternatives*

*The employer-approved equivalencies to a high school diploma are as follow:
a) A satisfactory score on the Public Service Commission examination approved as equivalent to a secondary school diploma; or
b) An acceptable combination of education, training or experience.

Degree equivalency

ABILITIES

Ability to manage work according to tight deadlines

Ability to communicate effectively in writing

Ability to provide services to internal or external clients

PERSONAL SUITABILITY

Effective interpersonal relationships

Integrity

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES

Ability to understand rules, guidelines or administrative procedures, and to make recommendations or make consequential decisions

Ability to communicate effectively orally

Ability to consolidate and analyze data from different sources

PERSONAL SUITABILITY

Judgment

Attention to detail

Demonstrate initiative

Conditions of employment

Reliability Status security clearance - Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Employment and Social Development Canada is committed to employment equity (EE). In order for the Department to achieve a workforce that is representative of the Canadian population, selection could be made from among qualified candidates who identify themselves as belonging to at least one of the following employment equity groups: Aboriginal peoples, persons with disabilities,
women and visible minorities.

No acknowledgement of receipt of applications will be sent. Candidates will be contacted as soon as the screening process is completed.

Every person has the right to participate in an appointment process in the official language or languages of his or her choice. We ask applicants to mention their preferred language(s) in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.