Clerical/Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

The intention is to staff one CR-04 position for a 12-month term at the Saint Andrews Biological Station in New Brunswick.

A pool of partially or fully qualified candidates resulting from this process will be created and used to staff various positions in St. Andrews, NB and St. George, NB. Tenures could include indeterminate, deployment, acting, assignment, secondment, specified period; which may vary according to the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or an acceptable combination of education, training or experience, including experience gained in the Canadian Armed Forces

Degree equivalency

EXPERIENCE:

Common for both CR-04 and AS-01 Positions:

Experience providing client service or customer service (e.g. general public or internal/external clients).

Experience using word processing and spreadsheet software such as Microsoft Word and Microsoft Excel.

Required for AS-01 Positions:

Experience providing administrative support services in at least three (3) of the following:
a) managing or maintaining electronic or hard-copy files;
b) organizing travel, training or events;
c) coordinating the schedule of a manager;
d) preparing or editing correspondence, documents or reports;
e) taking meeting minutes;
f) requisitioning supplies or controlling inventory;
g) creating contracts, entering purchase orders and purchasing goods and services;
h) fielding telephone or in person inquiries;
i) other

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:

Ability to communicate effectively orally
Ability to communicate effectively in writing

PERSONAL SUITABILITY:

Effective interpersonal relationships
Initiative
Dependability
Judgement
Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

DEPENDING ON THE POSITION BEING STAFFED, ANY OF THE FOLLOWING QUALIFICATIONS MAY ALSO BE DEEMED AS AN ESSENTIAL QUALIFICATION AND ONLY CANDIDATES AND PERSONS WITH A PRIORITY ENTITLEMENT WHO POSSESS THOSE QUALIFICATIONS WILL BE CONSIDERED FOR THAT SPECIFIC VACANCY.

ASSET QUALIFICATIONS:

Experience providing administrative support services in at least three (3) of the following:
a) managing or maintaining electronic or hard-copy files;
b) organizing travel, training or events;
c) coordinating the schedule of a manager;
d) preparing or editing correspondence, documents or reports;
e) taking meeting minutes;
f) requisitioning supplies or controlling inventory;
g) creating contracts, entering purchase orders and purchasing goods and services;
h) fielding telephone or in person inquiries;
i) other

Experience providing financial support services in at least three (3) of the following:
a) reconciling financial transactions;
b) verifying and paying invoices;
c) extracting, reconciling, interpreting and compiling financial information for use by management;
d) preparing budgets and financial spreadsheets;
e) analyzing financial management reports, recommending solutions and taking appropriate actions to resolve issues

Experience using spreadsheet software, such as Microsoft Excel, at an Intermediate or Advanced Level

Experience preparing budgets and financial spreadsheets

Experience analyzing financial management reports, recommending solutions and taking appropriate actions to resolve issues.

Experience using financial software packages such as Salary Management Information System (SMIS), Management Reporting System (MRS), Abacus, SAP, Quicken, etc.

Experience in conducting research and analysis.

Experience managing or maintaining hard-copy or electronic records/files.

Experience using virtual meeting technologies such as teleconferencing, video conferencing, or webinar.

Experience coordinating events such as conferences, meetings, or training.

Experience making hospitality arrangements in accordance with Federal Government processes/procedures.

Experience using a travel system such as the Hogg Robinson Group (HRG) travel system.

Experience working autonomously at a small or remote worksite (sole clerk/administrator on site).

Experience in the completion of Human Resources related paperwork (e.g. service requests, PAR’s, etc.)

Experience processing requirements for new employees such as obtaining security clearances and requesting IT accounts.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Fisheries and Oceans Canada recognizes and values the important contribution volunteer work offers in developing employees' experience, skills, etc., as well as enriching our organization and communities. Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.

Persons are entitled to participate in the appointment process in the official language of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

As an equal opportunity employer, Fisheries and Oceans Canada is committed to accommodating the needs of persons with disabilities. We therefore encourage persons with disabilities to identify any accommodation needed. Fisheries and Oceans Canada has an Accommodation Policy and will accommodate up to the point of undue hardship for the duration of the selection process, and upon any offer of employment, for the performance of duties in the position.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.