Reference Number
IMC19J-014942-000244
Selection Process Number
2019-IMC-EA-FINP-AS-30203-A
Organization
Immigration, Refugees and Citizenship Canada
Year
2019-2020
Days Open
4
Classification
AS01
City
MULTIPLE
Type
External
Total
490
Employment Equity
405
(82.7%)
Screened out
49
(10%)
Screened in
441
(90%)
Employment Equity 82.7% 405
Screened Out 10% 49
Screened In 90% 441
Women 62.2% 305
Visible minority 51.8% 254
Indigenous 0% 0
People with disabilities 1% 5
English 55.1% 270
French 44.9% 220
Citizens 38.6% 189
Permanent Residents 0% 0
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Useful Information:
• Please note that to be eligible for the FIN Program, applicants must be successfully screened for employment readiness by a partnering Immigrant Serving Organization (ISO) no later than April 5, 2019. Please see the FIN Program webpage in IRCC's website for more details (https://www.canada.ca/en/immigration-refugees-citizenship/services/new-immigrants/prepare-life-canada/prepare-work/federal-internship.html).
• When you apply, you must have been a permanent resident or a Canadian citizen for 10 years or less counting from the date you became a permanent resident to the date you apply.
• For candidates with education earned outside Canada, assessment of foreign credentials is not a mandatory requirement for participation in the FIN Program but it is highly recommended.
You must provide the following information when submitting your application:
• Please ensure that you select the temporary employment type when submitting your application: Employment Tenure
• In your application, you must indicate which Immigrant Serving Organization (ISO) screened you for employment readiness for the Federal Internship for Newcomers Program.
To provide paid internships (as Casual employment*) to qualified newcomers. A pool of candidates will be used to staff positions in the above-mentioned locations within various departments within the federal government. Appointments may also be made in the provincial and municipal sector.
*Casual Employment- contracts limited by 90 working days per federal government department, per calendar year.
Positions to be filled: Number to be determined
A response to a text question addressing the following:
EDUCATION
ED1. A secondary school diploma or employer-approved alternatives*
*The employer-approved alternative to a secondary school diploma is an acceptable combination of education, training and/or experience relevant to the position(s) being staffed.
EXPERIENCE
EX1. Experience in providing administrative support services in at least three of the following: coordinating incoming and outgoing correspondence, managing calendars, scheduling and organizing teleconferences, videoconferences, meetings or events, note taking, data entry, making travel arrangements and/or setting up and maintaining filing systems
EX2. Experience in using Microsoft Office including Word, Outlook and PowerPoint or equivalent software
EX3. Experience in formatting, developing and/or distributing various documents
Note: The above mentioned experience can be demonstrated through employment (student or otherwise) or academic activity.
ASSET EDUCATION
AED1. A degree or diploma from a recognized post-secondary institution with acceptable specialization in Business Administration or Administrative Services or other applicable disciplines
ASSET EXPERIENCE
AEX1. Experience in assisting a manager or a director in an office setting
AEX2. Experience in providing services and guidance to clients
AEX3. Experience in planning events such as meetings, seminars or training sessions
AEX4. Experience in tracking projects or files
AEX5. Experience in providing administrative support related to projects and/or initiatives (such as coordinating tasks and monitoring progress)
AEX6. Experience in initiating requests, preparing and/or tracking documentation related to human resources and/or finance
AEX7. Experience in providing budget and financial support services including, but not limited to, recording financial transactions, calculating payments, preparing cost estimates, invoice processing, budgeting or contracting
AEX8. Experience in developing and/or maintaining a database or spreadsheets or generating reports
AEX9. Experience in coordinating the Government of Canada Access to Information and Privacy (ATIP) requests
Various language requirements
• English Essential
• French Essential
• Bilingual Imperative - Level: BBB/BBB
• Bilingual Imperative - Level: CBC/CBC
Information on language requirements
KNOWLEDGE
K1. Knowledge of administrative support services
K2. Knowledge of filing methods
COMPETENCIES
CO1. Initiative
CO2. Cooperation and Collaboration
CO3. Adaptability and Flexibility
CO4. Judgement/Analytical thinking
ABILITIES
AB1. Ability to verify and proofread documents
AB2. Ability to prioritize, work under pressure and meet deadlines
AB3. Ability to communicate effectively in writing
AB4. Ability to communicate effectively orally
PERSONAL SUITABILITY
P1. Dependability
COMPETENCIES
CO1. Values and Ethics
OPERATIONAL REQUIREMENTS
• Availability, willingness and ability to work overtime, often on short notice
• Availability, willingness and ability to travel, as required
Note: Operational requirements may vary depending on the position that is being staffed. Other requirements or qualifications may be considered by hiring organizations.
Reliability or Secret security clearance depending on the requirement of the position. This factor is not used at the preselection stage. The hiring organization is responsible for the security clearance process.
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
The Application Process:
• All job applications must be submitted through the Public Service Resourcing System (PSRS).
• Persons with a disability preventing them from applying on-line should contact the FIN Team at
• An e-mail address must be provided. The Selection Board will communicate with candidates by e-mail to provide/request information and to invite candidates to attend any portion of the assessment. Please include a valid e-mail address that you check frequently. Please ensure that your email settings are set appropriately. If your email settings are too restrictive, emails from the FIN team or the hiring department may be detected as spam and automatically deleted.
• When answering the pre-screening questions, you must provide specific examples to clearly demonstrate how you meet the qualifications (education and experience, essential and asset). During the initial screening process, the Screening Board will be reviewing the applications to assess if the required qualifications have been demonstrated by candidates. Invitations to interviews will be based on the screening results.
• Receipt of applications will not be sent; only candidates successful in the screening process will be contacted.
The Assessment Process:
• It is your responsibility to ensure that, during the life of this selection process, you communicate any changes related to your e-mail address to the contact provided in this advertisement.
• You cannot submit your resume with your application. You will be asked to submit your resume at the assessment stage.
• A written exam may be administered in some cases.
• Interviews and tests will be conducted at the location of the employer's choice during June, July and August. If you do not attend assessments at the scheduled date and time, your application might be rejected. Candidates will be given at least 48 hours’ notice of interview and must be available.
• Tests may be administered during the day and evening.
• References could be sought by employer for candidates who are successful in the process.
• Please note that travel or relocation expenses will NOT be reimbursed by Immigration, Refugees and Citizenship Canada or any other hiring departments/organizations.
• The Immigrant Serving Organization indicated in your application will be contacted to verify that you were screened.
• Immigration, Refugees and Citizenship Canada's management may choose one or more Asset Qualifications at the pre-screening stage to determine the number of applicants who will advance to the following stage of the selection process.
The Hiring Process:
• Please note that even if you qualify to be placed in a pool, there is no guarantee that you will be offered a position. The number and types of positions available in a given Program year are subject to the demand of partnering organizations.
• If successful, your application may be shared within IRCC and may be shared with other hiring Federal Government departments, agencies and crown corporations, and other participating provincial and municipal sector organizations for potential employment opportunities.
• This selection process will be used by various departments, agencies and organizations.
Required Documents:
• You may have to provide proof of your educational credentials.
• You will be asked to provide your proof of permanent residency or Citizenship.
Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
Information on the preference to veterans
We thank all those who apply. Only those selected for further consideration will be contacted.