Business Management Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

⇉Initial closing date for Selection Process 2019-SVC-ATL-EA-342951 has been extended to June 7, 2019 ⇇

Please note that all or some of the essential qualifications will be assessed throughout the selection process effective from the time you submit your application. All correspondence and communications may be used for assessment.

You will be required to demonstrate how you meet the essential qualifications and asset qualifications (i.e. education and experience) by answering online screening questions. You must provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications and asset qualifications section. The board members cannot make any assumptions about your experience.

One effective approach would be to write one or two paragraphs demonstrating that you have the required experience and ensure that clear and accurate details are provided. It is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate how, when, and where the qualifications were met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

Duties

Business Management Assistant:
As a Business Management Assistant, you will work closely with a manager, senior manager or director. Some of your duties may include, but would not be limited to:

-Coordinate and control the flow of information in and out of the assigned work unit (correspondence, telephone calls, email and queries)
-Research, gather, analyze and provides administrative and/or executive-related information to the manager and/or staff
-Plan and coordinate the logistics related to meeting schedules, conferences, workshops, travel and other major events
-Receive, track and maintain various hard copy and electronic documents
-Participate on working groups
-Research, summarize and prepare a variety of financial and human resource related reports

Work environment

Are you looking to gain new experiences and develop various skills? Would you like to work in an environment that is stimulating and focused on client service excellence? Do you want to contribute to the success of your Government and make a difference? Then, look no further, we have a job for you!

What we offer:
1. Competitive salaries – with a salary range that brings annual increases to most employees, up to a maximum amount.
2. Continuous learning and career advancement - Build your career within the Federal Government!
3. Advantageous pension regime and benefits.
4. Flexible work arrangements – possibility of flexible hours and compressed work weeks to help you balance your personal and work life.
5. Inclusive and diverse work environment - Did you know that Public Services and Procurement Canada was selected as one of Canada's Best Diversity Employers in 2018 for a second year in a row? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Intent of the process

A pool of qualified candidates will be created. This pool will be used to staff immediate needs of various tenures (temporary or indeterminate) at the Public Service Pay Centre in Miramichi, NB.

This pool may also be used to staff identical or similar positions at the Public Service Pay Centre in Miramichi, NB.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
- A secondary school diploma or an acceptable combination of education, training and/or experience.*

*An acceptable combination of education and experience is defined as the successful completion of 2 years of secondary school and a minimum of 5 years of experience in administrative/clerical services related to the duties of the position.


Please ensure that you are able to produce the proof of your educational credentials upon request. Failure to do so in a timely manner will delay your eligibility to be appointed.

Degree equivalency

Experience:

- Experience in the use of the following Microsoft applications: Word, Excel and Outlook
- Experience in managing and maintaining an electronic filing system.

- Experience providing administrative support services in an office environment.**

**Administrative support services is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing various documentation, data entry, performing reception and/or mail duties, procuring office equipment and supplies, maintaining a filing system, and other related duties.

- Experience working and interacting with the public and/ or business representatives.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:

- Graduation from a recognized post-secondary institution in the administrative field.

Degree equivalency

Experience:

- Experience in providing administrative support services in the Federal Public Service.

- Experience in providing administrative support in recruitment and/or staffing.

- Experience in providing administrative support in finance and/or procurement.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Competency:

- Client Service Competency Level 1: Delivers high-quality client service

Abilities:

- Ability to communicate effectively orally
- Ability to communicate effectively in writing
- Ability to plan, organize and prioritize work while working effectively under pressure
- Ability to use Microsoft Excel
- Ability to perform essential clerical and administrative tasks quickly and accurately

Personal Suitability:

- Values and Ethics
- Dependability
- Judgement
- Interpersonal relationships

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Appointment decisions may be based on organizational needs. Candidates are invited to self-declare their membership to any of the four employment equity designated groups by indicating voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group in order to be considered should the organizational need be invoked during the appointment process.

You MUST complete all questions and your application without consultation with any other individual, as your answers will be used to evaluate some of the essential qualifications. Any false and/or fraudulent information OR if it is known that someone helped you fill out the information and/or to answer any question, may result in corrective measures, that can include:
- the rejection of your application
- the revocation of your appointment to the public service
- in case of fraud, you may also be subject to a criminal investigation

An interview or test may be administered.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

COMMUNICATION METHOD: Our intention is to communicate with candidates via email. Candidates must include in their application a valid email address and ensure this address is functional at all times and accepts messages from unknown users
(some email systems block these types of email). It is the candidate's responsibility to ensure that any changes to their personal information be provided to the email address indicated on this job advertisement.

PLEASE APPLY ONLINE: All information should be provided on-line. We request that you DO NOT email, fax or mail in hard copy documents. If you have any health or physical limitations preventing you from applying on-line, you are asked to contact:

We thank all those who apply.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.