Administrative/Clerical Inventory- Western Region

Update: Good day,

Please note that the poster has been updated with information in the “Intent of the process” section. Thank you for your interest in this opportunity.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Public Services and Procurement Canada is recruiting dynamic team players interested in a career in Administrative Support (CR-04 level) for possible future vacancies in Edmonton, Calgary, Regina, Saskatoon, Winnipeg, or Yellowknife.

ALL INFORMATION MUST BE PROVIDED ON-LINE. DO NOT E-MAIL, FAX OR MAIL IN HARD COPY DOCUMENTS AS THESE WILL NOT BE ACCEPTED.

The inventory will be updated every 120 days. You will receive a notice in your applicant account 7 days before the end of your active period to determine whether or not you wish to keep being considered for an additional 120 days.

IF YOU HAVE PREVIOUSLY APPLIED TO THIS JOB, YOU ARE WELCOME TO VIEW THE VIDEO (Cracking the Code) AND UPDATE YOUR APPLICATION IF REQUIRED.

Duties

Coordinates information on behalf of the manager and staff, which includes document follow-up and creating and maintaining files; reads and handles correspondence and incoming and outgoing documents; and maintains a centralized information database.

Handles administrative and financial transactions for the unit and makes travel arrangements in accordance with departmental directives, policies and procedures.

Prepares reports and responds to requests for information on behalf of the manager and staff as well as callers and visitors.

Types and formats correspondence and reports. Provides assistance to the manager and staff in carrying out work related activities, such as organizing meetings, preparing documents for meetings, collecting data and purchasing supplies.

Files, classifies, codes, indexes, dispatches, checks and modifies the profiles of all paper and electronic files and records under Information Management’s responsibility.

Work environment

For a third year, Public Services and Procurement Canada has been selected as one of Canada’s Best Diversity Employers. We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Intent of the process

This process will be used to fill future administrative and clerical openings; temporary and indeterminate.

Positions will be located across Calgary, Edmonton, Winnipeg, Regina, Saskatoon or Yellowknife.

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A Secondary School diploma.

Degree equivalency

Recent* experience working with MS Word, Outlook and Excel in an office environment.

*recent – within the last 5 years

Recent* experience providing administrative support services** in an office environment.

*Recent: within the last 5 years

**Administrative support services refer to activities that support the day-to-day operations of an organization; these generally include (but are not limited to) scheduling, managing and distributing information within the office, entering/tracking information in databases, answering phones, booking travel, managing meeting logistics, electronic information management, scanning documents, tracking budget expenses, minutes, etc.

Experience providing client service

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual – Imperative (BBB/BBB)

Information on language requirements

COMPETENCIES

Thinking Things Through - Innovating Through Analysis and Ideas
Engagement – Working Effectively with People, Organizations, Partners
Excellence Through Results – Delivering Through own Work, Relationship, and Responsibilities
Values and Ethics – Serving Through Integrity and Respect
Client Service Level 1

ABILITIES

Ability to communicate effectively orally and in writing.
Ability to follow instructions.
Ability to perform administrative/clerical tasks.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATION NEEDS

Public Service and Procurement Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal people, persons with disabilities or women (in nontraditional occupations) would be considered.

OPERATIONAL REQUIREMENTS

Operational requirements may apply, depending on the position being staffed.

Conditions of employment

Reliability Status security clearance - CONDITIONS OF EMPLOYMENT

Reliability Status security clearance - Various security clearances, depending on the position being staffed: Reliability, Secret, and Top Secret.

Conditions of employment may apply, depending on the position being staffed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All job applications must be submitted ONLY ONLINE through the Public Service Resourcing System. Persons with disabilities who cannot apply online are asked to contact 1-800-645-5605.

In addition to a resume, you must answer all screening questions demonstrating how you meet the education and experience requirements. Please describe in detail using concrete examples, how you meet the experience and education required. FAILURE TO DO SO IN THE PRESCRIBED MANNER WILL RESULT IN YOUR APPLICATION BEING REJECTED SINCE ESSENTIAL QUALIFICATION "ABILITY TO FOLLOW INSTRUCTIONS" IS ASSESSED AT THIS STAGE.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Applicants with disabilities: should you require a technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please indicate so in your application.

***NOTE***: NO alternate dates for tests/interviews will be offered unless there are extenuating circumstances and with supporting evidence.

Candidates from outside the Federal Public Service will be required to pay for their own travel expenses for various phases of testing/assessment.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

The use of the masculine gender was adopted in this document to facilitate the reading and has no discriminatory intent.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.