Administrative Support Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. education and experience qualifications, both essential and asset criteria) in the screening questions. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Failure to do so could result in the application being rejected from the process.

Duties

Duties include but are not limited to: researching training course offerings; registering employees for training courses; processing Learning Activity Requests (LARs); estimating costs related to travel for training; payment of invoices for tuition; updating employee training records; communicating with training providers and managers; and reconciling the training budget on a monthly basis.

Work environment

TRANSPORT CANADA: A SMART CAREER MOVE!

Transport Canada employs over 5,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa Headquarters. We develop policies and enforce Acts and regulations that support transportation efficiency, safety, security, durability, and align with global standards. Our vision is of a safe, secure, durable, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the wellbeing of Canada’s middle class.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules that promote work-life balance.

Intent of the process

The intent of this process is to staff one permanent (English essential) position in Dartmouth, NS. A pool of qualified candidates will be created and may be used to staff identical or similar positions within Transport Canada or in other federal government departments.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED: Successful completion of secondary school education.

Degree equivalency

EXPERIENCE

EX1: Experience in providing client services.
EX2: Experience in providing administrative support services.
EX3: Experience in records management such as filing, tracking and organizing in electronic versions.
EX4: Experience using computer software such as Microsoft Excel.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

EDUCATION

AED: Completion of a post-secondary diploma in a field related to the position, such as business administration and/or concentration in accounting.

Degree equivalency

EXPERIENCE

AEX1: Experience providing financial support services in the following:
• Reconciling financial transactions;
• Verifying and paying invoices; and
• Extracting, reconciling, interpreting and compiling financial information for use by management.
AEX2: Experience organizing and completing a project.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential
Bilingual imperative BBB/BBB

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES

A1: Ability to adapt to changing priorities, problem-solve and meet deadlines.
A2: Ability to communicate effectively in writing.
A3: Ability to communicate effectively orally.

PERSONAL SUITABILITY

PS1: Client service orientation
PS2: Team player
PS3: Initiative
PS4: Reliability
PS5: Effective interpersonal skills
PS6: Attention to detail

Conditions of employment

Reliability Status security clearance
* Some positions may require Secret clearance

Possession of a valid driver's licence
*Some positions may not require a valid driver's licence.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Your application and your answers to the screening questions may be used to assess your ability to communicate effectively in writing.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users. Should your email address change during this process, it is your responsibility to inform us.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.