Administrative Assistant, Legal Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education - (Administrative Assistant):
- Successful completion of two years of post-secondary school or an acceptable combination of education, training, and/or experience.

Experience - (Administrative Assistant):
- Experience in providing administrative support services.
- Experience processing and distributing correspondence.
- Experience in the area of database management.

Education - (Legal Assistant):
- Successful completion of legal secretarial certificate or diploma or an acceptable combination of education, training, and/or experience.

Experience- (Legal Assistant):
- Experience providing legal or administrative support to legal counsel in criminal or civil litigation.
- Experience working with legal terminology and standardized court documents.

Degree equivalency

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:

Education - (Legal Assistant):
- Successful completion of a post-secondary diploma or degree in a law related field (already obtained OR obtained before appointment).

Experience - (Administrative Assistant):
- Experience working in a legal environment.
- Experience in providing administrative support to senior management in a professional office environment.
- Experience in using database software applications such as HRG, Integrated Financial Management System and Salary Forecast Tool.

Experience - (Legal Assistant):
- Significant** experience as a legal secretary or a legal administrative assistant.
- Experience in reviewing, formatting and processing a variety of legal and non-legal documents.
- Experience in dealing with more than one level of court litigation such as Provincial Court, Supreme Court, Tax Court, Federal Court, Court of Appeal, or the Supreme Court of Canada.
- Experience corresponding and liaising with a police enforcement agency (i.e. RCMP, Vancouver Police Department, etc).
- Experience corresponding and liaising with a regulatory investigative agency (i.e. Department. of Fisheries, Canada Revenue Agency, Environment and Climate Change Canada, etc.)
- Experience working with an electronic information management system (such as iCase, iRims, etc.).

**Significant experience refers to the depth & breadth of experience normally associated with performance of the duties on a continuous basis over a period of 12 months.

Knowledge - (Administrative Assistant):
- Knowledge of legal terminology.
- Knowledge of legal practices and procedures.
- Knowledge of electronic information management systems (such as iCase, iRims, etc.).

Knowledge - (Legal Assistant):
- Knowledge of legal research methods and practices.
- Knowledge HRG, Treasury Board Secretariat’s policies and procedures on Travel Directive.

Degree equivalency

Operational Requirements (Administrative Assistant / Legal Assistant):
- Willingness and ability to work overtime when required.
- Willingness and ability to work on weekends.
- Willingness and ability to travel when required.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge (Administrative Assistant):
- Knowledge of general office administration and procedures.
- Knowledge of HRG, Treasury Board Secretariat’s policies and procedures on Travel Directive.

Knowledge (Legal Assistant):
- Knowledge of general office administration and procedures.
- Knowledge of legal terminology.
- Knowledge of legal practices and procedures.

Competencies (Administrative Assistant / Legal Assistant):
- Communication
- Working effectively with others
- Showing initiative and being action oriented
- Thinking things through
- Judgement
- Dependability

Abilities (Administrative Assistant / Legal Assistant):
- Ability to plan and organize work.
- Ability to use Microsoft Office Suite (such as Word, Outlook, PowerPoint or Excel).

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs (Administrative Assistant / Legal Assistant):
The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities and/or women, may be selected for appointment to fulfill organizational needs.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.