Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please note that only online applications will be accepted. Therefore, all job applications must be submitted through the website. Persons who cannot apply online or persons with
disabilities preventing them from applying online are asked to inform the contact persons
responsible for this process and to contact 1-800-645-5605 prior to the closing date.

Candidates must clearly demonstrate how they meet the essential and asset education and experience factors listed by answering the screening questions. Candidates should write concrete examples demonstrating how they meet the experience and education required by including specific dates where they gained the experience. Resumes will be used to validate the experience and education listed in the screening questions. Failure to provide sufficient information may result in the candidate being screened out.

Duties

This position provides administrative support to managers within CORCAN business lines. This position works collaboratively with various CORCAN groups, other CSC areas and the public. The position is responsible for various administrative duties including scheduling, report creation, correspondance control, documentation related to travel, human resources, invoices (payable and receivable) in support of the operations manager. This includes entering information in and retrieving information from various electronic systems and databases.

Work environment

This position works at a correctional institution or community correctional environment where offenders are present on a daily basis.

Intent of the process

There are four immediate indeterminate vacancies. A pool of qualified candidates will be established and may be used to fill similar positions of permanent or temporary tenures within Correctional Service Canada.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or an acceptable combination of education, training and experience.

Degree equivalency

EXPERIENCE
Experience providing administrative support services
Experience in correspondence control (incoming and outgoing)
Experience in record tracking and record management

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION
Post secondary education resulting in a certificate; diploma or degree relevant to the position (i.e. administrative support; clerical; business).

Degree equivalency

EXPERIENCE
Experience managing an electronic bring forward (BF) system
Experience in email and calendar management for a supervisor/manager
Experience researching, extracting and compiling information from various sources
Experience in the preparation of correspondence and reports for management
Experience in complex records management (i.e. multiple types, multiple locations or a high volume)
Experience arranging travel and processing expense claims using the SharedTravel Services system
Experience completing finance related tasks (accounts payable; account receivable; processing invoices or billing clients)
Experience providing administrative support related to human resources
Experience taking records of discussion or minutes at meetings
Experience in providing administrative support related to contracting and procurement Experience working in a correctional environment (community or institution)

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential; French Essential; Bilingual Imperative BBB/BBB

Information on language requirements

KNOWLEDGE
Knowledge of administrative practices and procedures.
Knowledge of the CSC Mission and Corporate Priorities

ABILITIES
Ability to plan, coordinate and track multiple priorities
Ability to establish and maintain administrative file management systems
Ability to communicate effectively in writing
Ability to communicate effectively orally

PERSONAL SUITABILITY
Effective interpersonal relationships
Judgment
Initiative
Integrity and Respect

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS

Willingness and ability to work overtime, including on short notice

Conditions of employment

Reliability Status security clearance - Reliability and Security: Reliability

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.
An interview may be administered.
A test may be administered.
Persons are entitled to participate in the appointment process in the official language of
their choice.
A random and/or top down selection of candidates may be used in the deterimation of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.