Regional Document Management Officer **AMENDMENT - Closing Date**

Update: **AMENDMENT - Closing Date**

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

IMPORTANT MESSAGES REGARDING THE SCREENING QUESTIONS:

1. The purpose of these screening questions is to help you submit an application that is clear, complete and persuasive and demonstrates that you have all of the required essential education and experience qualifications and some or all of the asset education and experience qualifications.

2. Each question is divided into two parts. The first part consists of a simple question requiring a YES or NO answer. If your answer is "yes", the second part will ask to fully demonstrate how you obtained this qualification by responding to some sub-questions.

3. Responses will not be considered satisfactory if you simply state that you have the required qualifications or provide a list of current or past responsibilities or paraphrase the qualifications. Failure to do so could result in the application being rejected from the process. The screening board cannot make any assumptions about your experience and will not contact candidates for additional or potentially missing information.

Work environment

WHY CHOOSE Indigenous Services Canada (ISC)?

Contribute to ISC's interesting and unique mandate by playing a role in supporting services and programs in communities such as education, housing, community infrastructure and social support. Leave your mark on Canadian history, as you work with a team that is leading the government’s work in Northern Ontario. Join a workplace committed to reconciliation with Indigenous Peoples. You can’t find this type of experience anywhere else.

Our vision is to support and empower Indigenous peoples to independently deliver services and address the socio-economic conditions in their communities.

Interested in knowing more about current employee's experiences working with ISC? Click on the links below to watch their heart warming testimonial!

https://www.aadnc-aandc.gc.ca/eng/1548253320342/1548253362303

https://www.facebook.com/story.php?story_fbid=625278501240200&id=218581684934651&sfnsn=mo

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar CR-05 positions with various linguistic profiles and/or requirements as well as tenures (temporary or permanent appointment) and/or the security clearance reliability or secret), which may vary according to the position being staffed.

This process will only be used to staff positions in Thunder Bay, Ontario.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

• A secondary school diploma or employer-approved alternatives (see Note 1).

Note 1:
1. The employer-approved alternatives are:
o A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
o An acceptable combination of education, training and/or experience.

Candidates who meet either of the following criteria must be accepted as meeting the two years of secondary school requirement:

a. Candidates who have achieved a satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
b. Candidates who have been appointed or deployed for an indeterminate period to a position in the CR classification.

The opportunity to be assessed by at least one of the two employer-approved alternatives must be offered to candidates who have not previously met the two years of secondary school requirement.

Degree equivalency

EXPERIENCE:

EX1 - Experience in providing general administrative services (which may include managing files, data entry, performing reception, mail duties, accounts receivable/payable and purchasing).

EX2 - Experience in implementing procedures and processes.

EX3 - Experience in providing information to clients or management.

EX4 - Experience using word processing and spreadsheet software and performing data entry functions in an office environment.

EX5 - Experience in providing administrative support services in one or more of the following areas: finance, material management, contracting or records management.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:

A1 - Ability to establish priorities and work under pressure
A2 - Ability to communicate effectively orally.
A3 - Ability to communicate effectively in writing (including proficiency in grammar, spelling and punctuation).
A4 - Ability to multitask.

PERSONAL SUITABILITY:

PS1 - Effective interpersonal skills.
PS2 - Reliability.
PS3 - Detail oriented *May be assessed through various assessment methods such as your application.
PS4 - Flexibility.
PS5 - Judgement
PS6 - Initiative

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION:

AE1 - Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE:

AEX1 - Experience managing a budget.

AEX2 - Experience operating a busy, multi-line reception phone.

AEX3 - Experience using financial software programs such as SAP.

AEX4 - Experience working with GCDOCS or other Records Management Systems.

KNOWLEDGE:

AK1 - Knowledge of Library and Archives guidelines on Information Management.
AK2 - Knowledge of Government of Canada information Management and Disposition.
AK3 - Knowledge of the Financial Administration Act (FAA).
AK4 - Knowledge of Treasury Board Policies related to procurement and asset management.

CURRENT AND/OR FUTURE ORGANIZATIONAL NEEDS:

Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

OPERATIONAL REQUIREMENTS:

1. Willing and able to work overtime on short notice
2. Willingness and ability to travel, as required
3. Willingness and ability to lift up to 25 kg, as required
4. Willingness and ability to possess and maintain a valid driver's license or mobility, usually associated with having a driver's license, as required.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applicants are entitled to participate in the staffing process in the official language of their choice and are required to indicate their preferred official language in their application profile.

The client organization will accept applications ON-LINE ONLY.

All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
- Applicants can verify the status of their applications, at any time.
- Applicants can be notified electronically of tests or interviews and results.
- For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is your responsibility to inform us at all times of any changes regarding your contact information.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.