Registry Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Courts Administration Service has their own compensation services which include direct access to a Compensation Advisor in Ottawa for timely resolution of all pay issues that may arise.

*** PLEASE NOTE THAT THE POSITIONS TO BE STAFFED IN THE NATIONAL CAPITAL REGION ARE ONLY BILINGUAL IMPERATIVE (BBB/BBB, CBC/CBC).

Duties

Duties include the following activities:
• Litigation processing and Court Services for judiciary and litigants;
• Information and liaison services for judiciary, staff, lawyers, litigants and the
general public;
• Procedural advice and assistance to the general public and internal and
external clients (judges, litigants, lawyers, interveners, witnesses) staff, media on the filing of legal and originating documents submitted to the Courts and prepared by the Courts;
• Compliance services, guidance, support and advice on procedural
requirements to general public, clients lawyers, litigants and other registry
staff;
• Coordinates activities within the court environment prior to the arrival of the
judge; records minutes of hearings; and serves as Court Registrar or Court Technician at sittings of the Courts.

Work environment

The Courts Administration Service (CAS) is a distinctive organization in the Government of Canada that serves to support access to justice nationwide, and facilitate coordination and support among the four courts; serving the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court and the Tax Court of Canada.

If you want to be part of a dynamic organization that supports the delivery of justice for all Canadians, this opportunity may be for you!

Come join our team today and make a difference!

Intent of the process

A pool of candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements in different locations within the Courts Administration Service.

Positions to be filled: 8

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two (2) years post-secondary* education OR an acceptable combination of education, training and experience related to the position**.

Definitions :
* Post-secondary education means years of education following high school graduation (grade 12 or Secondary V).

** Acceptable combination of education, training and experience related to the position is defined as a high school graduation (grade 12 or Secondary V) and three (3) years of work experience in a judicial, quasi-judicial environment*** or legal environment.

*** Judicial or quasi-judicial environment means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Degree equivalency

Experience providing front line service to internal and external clients.

Significant* experience providing procedural recommendations and advice to internal and external clients.

Experience working in a legal environment such as a federal, provincial and/or municipal Court, Tribunal, Board, Commission, law firm or equivalent.

Definition:
(*) Significant refers to the breadth and depth of experience and is defined as a combination of time spent doing the activity, as well as type (range, scope, and complexity) of work handled related to the experience criteria.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential positions and various bilingual imperative positions: BBB/BBB, CBC/CBC.

*** PLEASE NOTE THAT THE POSITIONS TO BE STAFFED IN THE NATIONAL CAPITAL REGION ARE ONLY BILINGUAL IMPERATIVE (BBB/BBB, CBC/CBC).

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Ability to manage workload
Written Communication
Oral Communication
Judgement
Attention to detail
Working effectively with others
Initiative

The following may be applied / assessed at a later date (may be needed for the job)

Experience working as a Registry Officer or similar position in a federal, provincial and/or municipal Court, Tribunal, Board or Commission.

Experience applying acts, regulations and directives.

Experience working at Courts Administration Service.

Conditions of employment

Reliability Status security clearance

Work hours will be from 8:30 a.m. to 4:30 p.m.
Require to work overtime, often on short notice.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

If you are already a public servant, please identify the following on your application: substantive group and level; employment status; Personal Record Identifier (PRI).

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience factors listed as essential and asset qualifications on the statement of merit criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening question, using concrete examples, in the provided area and within the limited characters provided by the system. The assessment board cannot and will not make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and asset, where applicable, may result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Indeterminate employees at the same group and level or equivalent may be considered for deployment. If no deployment is made, applicants from other groups and levels may be considered in the advertised appointment process.

A top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The assessment board reserves the right to contact references other than the ones submitted by the candidates (only within the Public Service), if found necessary, in order to make a suitable assessment of the candidates.

All the information collected during the selection process, from the time of application until the end of the process, will be used to assess the candidates.

Asset qualification(s) may be applied in this selection process.

Written communication may be assessed via the job application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.