Various Assistants ( CR-5 and AS-1)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only on-line applications will be accepted. All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Persons with disabilities preventing them from applying on-line are asked to contact the Public Service Commission at 1-800-645-5605.

Only applicants meeting the initial screening requirements (Education and Experience) will be contacted for further assessment.

Duties

Here is more information about the jobs we will want to staff from this process.

1) FINANCIAL SERVICES ASSISTANT (CR-5):
This position reports to the Manager of Finance, and supports the financial management and accounting functions of the Agency.

Duties:
- assist with budgeting, forecasting, accounting and development and implementation of controls and policies in support of the Agency’s execution of its mandate.

2) EXECUTIVE ASSISTANT (AS-1):
The position reports to a Manager, and supports management by planning and coordinating the administrative workflow within the unit.

Duties:
-Prepares and produces a variety of documents, reports (both financial and non-financial)
-creates presentations and maintains electronic files.
-Plans unit meetings, coordinates training and conference attendance, arranges travel and coordinates claims.

3) ACCOUNT ASSISTANT (AS-1):
The position reports to a Manager, and supports the Economic Development Officers in the unit.

Duties:
-uses the corporate systems to support the receipt of incoming client correspondence and send outgoing client correspondence.
-supports the administration of program delivery including preparation of contracts as well as the review and preparation of claims for reimbursement.

Intent of the process

This process will serve to create a pool of partially qualified candidates which may be used for similar positions with various language requirements and job tenures within the Atlantic Canada Opportunity Agency (ACOA) in Fredericton. Examples of positions and duties are provided below.

Type of position 1: Financial Services Assistant (CR-5)
Type of position 2: Executive Assistant (AS-1)
Type of position 3: Account Assistant (AS-1)

Other government departments may use this pool.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education: (Required for all 3 positions)
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience: (Required for all 3 positions)

• Experience in providing service to internal and/or external clients.
• Experience in performing various administrative duties such as: reception, filing, word processing, managing schedules, making travel arrangements, organizing meetings and events and preparing various documents (correspondence, memos and reports)
• Experience working with software applications such as Microsoft Suite (Microsoft Word, Outlook, Excel, Powerpoint)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education: (Asset qualification that could be applied for any of the 3 types of positions)
Completion of a post-secondary diploma in a field related to the position, such as business administration and/or concentration in accounting.

Degree equivalency

Experience: (Asset qualifications that could be applied for any of the 3 types of positions)

• Experience in the administration of grants and contributions.
• Experience in preparing reports or presentations for management.
• Experience in the verification of financial information or contractual conditions.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative
BBB/BBB, CBC/CBC,CCC/CCC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Experience: (Required for the Financial Services Assistant CR-5 position only)

• Experience in tracking expenses, budgets and forecasts.

Competencies: (Required for all 3 positions)

• Attention to Detail
• Dependability
• Initiative
• Teamwork
• Judgment
• Adaptability
• Communication (Oral and written)

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
In support of achieving a represented workforce, current or future organizational needs may require consideration be given to candidates self-identifying as belonging to one of the following Employment Equity groups: women, members of visible minorities, persons with disabilities, and Aboriginal peoples.

OPEATIONAL REQUIREMENTS:

• May be required to work over-time on short notice.
• Willingness to travel for meetings or training as required.

CONDITIONS OF EMPLOYMENT
Security: Various-some positions have a need for reliability clearance, others for secret clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

GUIDELINES ON HOW TO COMPLETE YOUR APPLICATION

Your application must be submitted through the Public Service Resourcing System (PSRS). To submit your application, please select the link “Apply Online” shown above.

• HOW TO STRUCTURE

You must answer the screening questions by clearly demonstrating how you meet each of the screening criteria (i.e. education, essential experiences and any asset experiences that apply). You must meet all the essential qualifications in order to be appointed to the position.

• WHAT CONTENT ARE WE LOOKING FOR

You must provide concrete and detailed examples. We encourage you to describe in detail when, where and how you gained the experiences. As an example, this could include a description of context, priority of the requirement, degree of complexity of the problem/task, undertaken actions and outcomes. The screening board will not make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties.

Your resume may be a secondary source to confirm the experience described in the screening questions. Applications that do not clearly demonstrate that the candidate meets the screening criteria will not be given further consideration. You will not be solicited for incomplete or possible missing information.

• PROOF OF EDUCATION

You will be asked to provide proof of education credentials at the time of assessment. Candidates with foreign credentials will be asked to provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

• ASSESSMENT

Persons are entitled to participate in the appointment process in the official language of their choice. You are asked to indicate your preferred official language in your application.

An interview will be administered.

A written examination may be administered.

Reference checks will be sought.
All written and verbal communication obtained throughout the selection process may be used to evaluate the candidate.

• TOP DOWN APPROACH

Selection decisions may be based on the level, breadth or degree of qualifications achieved in one or more qualifications; for example, preference may be given to the candidate that has scored highest on a specific qualification or combination of qualifications. A cut-off score screening approach may be undertaken. Applicants who meet the essential experience criteria may be ranked according to the depth and breadth of experience they possess. Only the top ranking applicants may be invited to the next phase of assessment. Asset (desirable) criteria and/or organizational needs may also be applied at the screening stage.

• COMMUNICATIONS

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

• ACCOMODATION

If you require accommodations for any reason, please contact us as soon as possible at .

• IDENTIFICATION

Should you be an employee of the public service, we request that you clearly identify your substantive group and level as well as your employment status on your resume and/or application form. In addition, please ensure that your Personal Record Identifier (PRI) or Service Number is included in your resume and/or application form.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.