INVENTORY: Collections Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

***POSITIONS ARE LOCATED IN WINNIPEG***

Candidates must submit their application using the "Apply online" function. Only applications submitted via this portal will be considered, unless a valid reason is presented prior to the closing date and accepted by the hiring manager.

Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Your application in this inventory will be active for 30 days. A notice that your application is about to expire will be posted to the My Jobs menu of your account 10 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link “Update my Inventory Status” to reaffirm your interest.

VERY IMPORTANT NOTE: Candidates that apply for this position will have to complete a **SCREENING QUESTIONNAIRE** where you are required to explain how you meet the essential education and experience, as well as the asset education and experience for the initial screening by answering ONLINE SCREENING QUESTIONS. It is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described experience, etc. provided in screening questions should be supported by your resume which may be used as a secondary source to validate the information provided. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Applicants must meet ALL essential qualifications but DO NOT need to meet all factors listed under “Asset Qualifications” to be eligible for consideration. However, depending on the requirements of the position or positions to be staffed, “Asset Qualifications” may be a deciding factor in selecting the candidate with the right profile for a position.

Duties

KEY ACTIVITIES
Perform records management activities which includes the search, retrieval, and refiling of personnel records, upon request.
Locate and validate information contained within a personnel record of former Canadian Forces members.

***CANDIDATES MUST BE ABLE TO HANDLE, LIFT AND SHELVE COLLECTION MATERIAL WEIGHING APPROXIMATIVELY 5-10 KILOGRAMS (FROM 10 TO 25 LBS).

THIS ABILITY IS A CONDITION OF EMPLOYMENT, THEREFORE CANDIDATES MUST MEET THIS CONDITION OF EMPLOYMENT BEFORE STARTING THEIR FUNCTIONS AND CONTINUE TO MEET THAT SAME CONDITION DURING THEIR EMPLOYMENT.

Intent of the process

A pool of qualified candidates may be established to staff similar positions within Library and Archives Canada with various tenures (assignment, secondment, acting, specified period or indeterminate) and/or various linguistic requirements and profiles (English Essential & Bilingual Imperative BBB/BBB), which may vary according to the position being staffed.

Positions to be filled: 14

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of secondary school education

Degree equivalency

EXPERIENCE
Experience using a database system
Experience filing records systematically, in either paper or electronic format

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE
Experience organizing and sorting collection items held in an environment similar to a library, museum or warehouse

Experience with basic functions MS Office

Experience working within a Canadian Forces environment

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative (BBB/BBB)

Information on language requirements

ABILITIES
Ability to sort alphabetically and numerically

Ability to accurately cross-reference specific data from various sources

Ability to plan and organize work efficiently

PERSONAL SUITABILITY
Attention to detail
Sound Judgment
Teamwork

Conditions of employment

CONDITIONS OF EMPLOYMENT
Reliability clearance

Willingness to work on rolling safety ladders up to 12 feet high

Ability to handle, lift and shelve collection material weighing approximately 5-10 kilograms (from 10 to 25 lbs)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ALL JOB APPLICATIONS MUST BE SUBMITTED USING THE WWW.JOBS.GC.CA WEBSITE. NO APPLICATION WILL BE ACCEPTED BY EMAIL.

A written examination may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a position.

The application of the Asset Qualifications, random selection and/or top down selection may be used at any stage of the selection process. Please note that achieving a pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form, if applicable.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if applicable.

You must provide proof of your education credentials at a later date.

Persons are entitled to participate in the appointment process in the official language of their choice.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.