Human Resources Assistant/Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

IMPORTANT NOTE: When you apply for this process, please keep in mind that there is no exam. You will be assessed by the answers you provide in the online application and your answers will need to be validated by a professional reference.

It is the responsibility of the candidate to notify the department’s contact of any pre-approved leave throughout the duration of the process in order to facilitate scheduling of evaluations. One (1) alternate date will be possible only if requested for the following reasons: 1) Medical reasons with doctor’s certificate 2) Death in your immediate family 3) Confirmation of authorized travel plans or training plans that were made before the advertisement posting date 4) Religious reasons or another reason that is considered reasonable by the assessment committee.

Candidates may not be solicited for incomplete or possible missing information.
Resumes may be used as a secondary source to validate the experience and education described in the screening questions.

It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of two years of secondary school or employer-approved alternatives.
Employer approved alternative is an acceptable combination of training and experience. Two years’ experience working in an office environment that required tasks such as: typing, filing, sending and replying to e-mail, answering telephone inquiries, etc. and training in the basic use of computers.

Degree equivalency

Experience:
Experience in providing administrative support (i.e.: preparing letters, verifying information, creating spreadsheets, responding to calls, scheduling appointments, etc.)
Experience using word processing software such as Microsoft Word, Excel

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB, CBC/CBC

Information on language requirements

Abilities:
Ability to communicate orally.
Ability to communicate in writing.
Ability to multi task
Attention to detail

Personal Suitabilities:
Interpersonal Relations
Dependability
Client Service Orientation

The following may be applied / assessed at a later date (may be needed for the job)

Asset Experience:
Experience as a member of the Canadian Armed Forces.

Conditions of employment

Condition of Employment:
Reliability Status

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

It is the candidate’s responsibility to inform the department’s contact involved in this selection process of any change of contact information during the selection process and during the validity period of the pool. Candidates must provide a valid email address as communication for this process will be conducted by email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Reference checks may be sought. The Assessment Committee reserves the right to contact references other than those provided by the candidates (within the Public Service only) in order to adequately assess the candidates.

Persons are entitled to participate in the appointment process in the official language of their choice.

PLEASE NOTE: All information must be provided through the “apply online” application process. Do not fax, mail, email or drop-off a hard copy application as these will not be accepted. To apply in an alternate format due to disability, you must contact the email address indicated in the "Contact information" section below PRIOR to the Closing Date.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.