Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel.

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Intent of the process

The intent of this process is to staff one AS-01 position in Varennes (on a term basis) immediately. This process may also be used to staff 1-2 more positions in Varennes in the near future.

A pool of qualified candidates may be established through this process to staff identical or similar AS-01 positions at Natural Resources Canada with various tenures (determinate period or indeterminate), various language requirements and profiles (Bilingual (BBB/BBB, CBC/CBC, CCC/CCC, etc.)), various security requirements (reliability, secret), various conditions of employment and for various locations.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

High school diploma or an acceptable combination of education, training and / or experience.

Degree equivalency

Significant* and recent** experience in providing administrative services to a senior manager.
Experience in liaising with senior managers and their staff.
Experience in coordinating logistical arrangements for meetings and making travel arrangements.
Experience in handling and routing classified documents.
Recent** experience using various software applications including Microsoft Office.

* Significant experience refers to experience performing a wide range of associated activities, normally acquired over a period of approximately 12 months.

** Recent experience refers to experience normally acquired within the last 24 months.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Ability to work well under pressure and to solve problems.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to communicate effectively in writing.
Ability to communicate effectively orally.

Showing initiative and being action-oriented.
Client-service orientation.
Effective interpersonal relationships
Working effectively with others.

The following may be applied / assessed at a later date (may be needed for the job)

Experience in scheduling and resolving conflicts of a senior manager’s agenda.
Experience in taking and transcribing minutes of meetings/records of decision.
Experience in tracking legal agreements and supporting documents.
Experience in organizing and updating a complex electronic filing system.
Experience in maintaining a records management and document tracking system.
Experience in organizing conferences and special events.
Experience in organizing international travel.

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

Operational Requirements:
Willingness to work flexible hours including occasional overtime

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All applications must be submitted online through the GC Jobs website. DO NOT email, fax or mail in applications, as these will NOT be accepted.

Acknowledgment of receipts of applications will not be sent; we will only contact successful applicants when the screening process has been completed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Applicants are required to meet the Essential Qualifications. Asset Qualifications MAY be applied at any point in the assessment process. Therefore, you are strongly encouraged to answer Asset Qualifications questions in your online application.

For this staffing process, our intention is to communicate with applicants by e-mail. This may include: information requests, invitations, online examination administration, provision of assessment results, etc.

Applicants must include in their application a valid e-mail address that is functional at all times and accepts messages from unknown users. Some e-mail systems block this type of e-mail so ensure to check / view your spam folder regularly.

Candidates should be prepared to provide proof of education (copy of degree/diploma) and citizenship or permanent resident status. If you have obtained education outside Canada, you will be required to submit proof of evaluation of Canadian equivalency.

Candidates from outside the public service may be required to pay for travel costs associated with this selection process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.