Registry Officer (Collective Process)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

PLEASE NOTE THAT THE POSITIONS TO BE STAFFED IN THE FOLLOWING REGIONS ARE FOR THE MAJORITY BILINGUAL IMPERATIVE (BBB/BBB, CBC/CBC, CCC/CCC):
-NATIONAL CAPITAL
-MONTREAL
-HALIFAX
-FREDERICTON
-QUEBEC

Duties

Duties may include the following activities:
• Litigation processing and Court Services for judiciary and litigants.
• Information and liaison services for judiciary, staff, lawyers, litigants and the general public.
• Procedural advice and assistance to the general public and internal and external clients litigants, lawyers, Federal Boards, Tribunal, interveners, witnesses) staff, media on the filing of legal and originating documents submitted to the Courts and prepared by the Courts.
• Compliance services, guidance, support and advice on procedural requirements to general public, clients lawyers, litigants and other registry staff.
• Coordinates activities within the court environment prior to the arrival of the judge or prothonotary; records minutes of hearings; and serves as Court Registrar/Court Technician at sittings of the Courts.

Work environment

The Courts Administration Service (CAS) provides services to the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The CAS’s mission is to provide timely and accurate registry, judicial and corporate services to the four superior courts and to their clients in the most innovative and effective manner, while promoting a healthy workplace and encouraging employees’ ongoing contribution to service delivery excellence.

Join our team in a work environment that fosters creativity and new ideas to improve our business practices and the quality of our services.

*Supporting the delivery of justice for all Canadians*

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.

We also intend to subsequently evaluate candidates for any criterion or qualification deemed relevant, whether or not it is specified in the statement of merit criteria.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Graduation with a degree, diploma or other credential from a recognized post-secondary institution.

OR

Successful completion of two (2) years of post-secondary* education.

OR

An acceptable combination of education, training and experience related to the position**.

Definitions :
* Post-secondary education means years of education following high school graduation (grade 12 or Secondary V).

** Acceptable combination of education, training and experience related to the position is defined as a high school graduation (grade 12 or Secondary V) and two(2) years of work experience in a judicial, quasi-judicial *** or legal environment.

*** Judicial or quasi-judicial environment means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Degree equivalency

Recent* experience providing front line service to internal or external clients.

Recent* experience providing procedural recommendations and advice to internal or external clients.

Definitions:
* Recent experience is defined as within the last five (5) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience working in a legal environment such as a Board, Commission, Tribunal, Court (Federal, Provincial or Municipal) law firm, or equivalent.

Experience working as a Registry Officer or similar position in a Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Experience working in a law enforcement environment such as Royal Canadian Mounted Police, Canada Border Services Agency or equivalent.

Experience working at Courts Administration Service.

Recent* experience applying acts, regulations or directives.

Definitions:
* Recent experience is defined as within the last five (5) years.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB, CBC/CBC, CCC/CCC, English Essential, French Essential or English or French essential.

PLEASE NOTE THAT THE POSITIONS TO BE STAFFED IN THE FOLLOWING REGIONS ARE FOR THE MAJORITY BILINGUAL IMPERATIVE (BBB/BBB, CBC/CBC, CCC/CCC):
-NATIONAL CAPITAL
-MONTREAL
-HALIFAX
-FREDERICTON
-QUEBEC

Information on language requirements

Oral Communication
Written Communication
Working effectively with others
Client Service Orientation
Judgment
Action oriented
Reliability

Ability to manage deadlines and changing priorities
Ability to analyze and evaluate

Conditions of employment

Reliability Status security clearance

Work hours will be from 8:30 a.m. to 4:30 p.m.
Required to work overtime, often on short notice*.
Required to travel using various commercial modes of transport*.

*Overtime and travel will vary depending on the requirements of the office.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Only applications submitted via this portal will be accepted. Applicants are require to answer screening questions and provide the requested information through the Public Service Resourcing System (PSRS) online portal.

Candidates will be required to show how they demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through their resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather candidates must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on their described skills, experience, etc. provided in the screening questions should be supported by their resume. Candidates will not be solicited for incomplete or missing information, and as such, will be eliminated from the selection process.

While the Courts Administration Service pays their employees through Phoenix, we have in-house Compensation services which includes direct access to a Compensation Advisor in Ottawa for timely resolution of any pay issues that arise.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Asset qualifications may be applied in this selection process.

Persons are entitled to participate in the appointment process in the official language of their choice.

Candidates must provide proof of their education credentials.

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form (if applicable).

Please ensure that your Personal Record Identifier (PRI) is included in your application (if applicable).

Please provide the contact information (including a valid email address) for two recent (within the past 2 years) references. One of them should be a current supervisor/manager.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.