Junior Administrative Assistant or File Clerk / Receptionist

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Indigenous Services Canada (ISC) has an interesting and unique mandate by playing a role in supporting services and programs in communities such as health, education, economic development, housing, community infrastructure and social support. In the context of reconciliation, ISC supports Aboriginal peoples (First Nations, Inuit and Métis) in their efforts to improve social well-being and economic prosperity to the benefit of all Canadians.

**Percy E. Moore Hospital serves the immediate area of Hodgson, Manitoba including the residents of Peguis, Fisher River and Kinonjeoshtegon First Nations as well as the Rural Municipality of Fisher. Hodgson is located in the Manitoba Interlake approximately 2 hours north of Winnipeg and is accessible by paved road.

Intent of the process

The intent is to staff this position via the Aboriginal Peoples Employment Program, which aims to strategically increase Aboriginal representation within the First Nations and Inuit Health Branch. As such, Organizational Needs may be applied and first consideration may be given to candidates self-identifying as belonging to Aboriginal peoples.

Positions to be filled: 2

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

COMPETENCIES:
Communication (oral)
Communication (written)
Demonstrating Integrity and Respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented
Dependability
Aboriginal Culture Competency*

*The term Aboriginal cultural competency includes knowledge of Aboriginal peoples and refers to the ability to work effectively with Aboriginal peoples from different cultural backgrounds, or in settings where several cultures co-exist. It includes the ability to communicate and understand the culture, and behaviours of other individuals and groups, and to make appropriate recommendations.

ABILITIES:
Ability to plan, organize and prioritize workload and meet deadlines.
Ability to arrange files/records accurately.
Ability to work effectively with First Nations, Inuit or Metis

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS: EXPERIENCE
Experience providing reception services.
Experience in providing clerical administration support in the form of general office procedures, such as data entry, filing and sorting documents, maintaining electronic and paper files and operating office equipment.
Experience operating a switchboard.
Experience using an electronic mail system such as Outlook, Lotus Notes, etc.
Experience using Microsoft Access database software.
Experience using Adobe Acrobat applications software.
Experience creating Microsoft Excel spreadsheets.
Experience creating and using formulas in Microsoft Excel.
Experience entering data into a computerized system.
Experience working with First Nations, Inuit, or Metis.

ASSET EXPERIENCE: KNOWLEDGE
Knowledge of medical terminology.

Selection may be limited to members of the following Employment Equity group: Aboriginal persons

Information on employment equity

ISC is committed to a workforce that is culturally sensitive and representative of its Aboriginal partners.

In alignment with the Aboriginal Peoples Employment Program (APEP), in support of strategically increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may/will be limited to candidates self-identifying as belonging to Aboriginal Peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation form (AAAF).

OPERATIONAL REQUIREMENTS:
Willingness to work overtime, on occasion.
Willingness to travel, on occasion.
Willingness to work shiftwork hours.

Conditions of employment

Reliability Status security clearance

Requirement to bend, reach and stand for extended periods.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice.

Applicants are asked to indicate their preferred official language in their application.

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

We may assess the essential and asset qualifications using interviews, written tests, reference or a combination of these methods.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.

Proof of citizenship will be requested if you are considered for a position.

Proof of education may be requested if you are considered for a position. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Reference contacts are not restricted to the list of names given by the candidate. The Selection Committee reserves the right to contact other references.

If you do not respond to our communications, we will interpret this as your withdrawal from the process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.