Administrative and Clerical Opportunities in Moose Jaw, SK

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Duties

Administrative Assistants/Clerks with the Department of National Defence perform a variety of duties which may include: reception; records management; data entry and retrieval; document creation, processing or tracking; coordinating or supporting meetings or events; and use and maintenance of office equipment and supplies. The specific duties vary across positions/organizations as does the scope of responsibilities assigned. This work may be performed within a range of organizations/work environments such as office, warehouse or maintenance facility work settings. The work may require lifting and carrying of heavy items or boxes or reaching for folders or items from a range of high to low shelving/storage areas.

Work environment

CFB Moose Jaw is home to the 431 Squadron, aka the Snowbirds, Canada's military aerobatic air show flight demonstration team. CFB Moose Jaw is located 7 km south of the city of Moose Jaw, SK which is located 77 km west of Regina, SK. The city of Moose Jaw is the fourth largest city in Saskatchewan with a population of 33,890 (2016). Bus service is only available within the city of Moose Jaw and there is no public transportation to the base. For other information on the city of Moose Jaw, you can visit their website at www.moosejaw.ca.

Intent of the process

If you wish to be considered for immediate vacancies, please submit your application by February 26, 2019. Applications will be selected from the inventory on this date. If you apply after this date, your application will remain in the inventory for future vacancies.

Your application in this inventory will be active for 90 days. A notice that your application is about to expire will be posted to the My Jobs menu of your account 30 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

A pool of qualified candidates may be established and used to staff similar positions (including lower level positions) at CFB Moose Jaw, on an indeterminate, term (including casual employment) or acting basis.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Experience providing administrative support services
Experience providing record management services such as indexing, cross-referencing, filing, retrieving, retention, archiving or destroying data.
Experience using Microsoft Office applications

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

A secondary school diploma or an acceptable combination of education, training and experience relevant to the position.

Degree equivalency

Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented

Ability to communicate orally
Ability to communicate in writing

The following may be applied / assessed at a later date (may be needed for the job)

Post-secondary education in a relevant field of study (for example: business administration, office administration, etc).

Degree equivalency

Depending on the position being staffed, any of the qualifications below may be deemed as an essential “must have” or an asset qualification “nice to have” (see Note):

Experience providing financial or accounting support services (Accounts Payable and Accounts Receivable)
Experience in providing support services in procurement or contracting
Experience in travel coordination
Experience processing claims
Experience in providing services in human resources
Experience in support services as an administrative assistant
Experience in supervision
Experience using the Defence Resource Management Information System (DRMIS) and or SAP
Experience using Claims-X
Experience using Human Resource Management Systems (HRMS)
Experience in providing services in a construction or maintenance environment
Experience in providing services in an information technology environment
Experience in providing services in a health services environment
Experience in providing services in a fleet management environment
Experience in providing services in a supply chain environment
Experience providing service to clients or the general public.

Ability to use reasoning skills to solve problems *
*The PSC General Competency Test Level 1 may be used to assess this qualification.

Some positions may require one or more of the following (as applicable to the position being staffed):
- Willing and able to work overtime as pre-authorized
- Willing and able to travel
- Willing and able to attend employer directed training
- Possession of a valid unrestricted provincial or territorial driver’s license;
- Willing and able to obtain and retain a Department of National Defence 404 Operator’s Permit
- Willing and able to utilize Personnel Protective Equipment (PPE) as required

Note: Managers may add to these qualifications as required for the specific position being staffed.

Conditions of employment

Reliability Status security clearance

Secret security clearance

Some positions may require one or more of the following (as applicable to the position being staffed):
- Willing and able to work overtime as pre-authorized;
- Willing and able to travel
- Willing and able to attend employer directed training
- Possession of a valid unrestricted provincial or territorial driver’s license
- Willing and able to obtain and retain a Department of national Defence 404 Operator’s Permit
- Use of Personnel Protective Equipment (PPE) as required

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

For this advertisement, applicants will be required to provide information which is only accessible when applying on-line. To submit an application, please click on the “Apply Now" button below.

Persons are entitled to participate in the appointment process in the official language of their choice.

PLEASE NOTE: our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

It is your responsibility to check your e-mail regularly to ensure that you do not miss out on any opportunities. Failure to respond in the timeframe provided will result in you not being referred to the organization.

If you do not fully complete the screening questions as instructed, you may be screened out. Failure to provide sufficient information will result in the candidate being screened out. “See resume”, or a similar response, is not an acceptable response to screening question(s).

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Please note that all communication and conduct during the process may be used to evaluate any competency listed on the advertisement.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.