Project Management Senior Advisor

Update: UPDATE: Please note that the position might become indeterminate instead of the 2 year opportunity.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***Selection processes 19-CAJ-EA-021 and 19-CAJ-IA-020 are linked. Candidates need to apply only to one process to be considered as long as they are in the area of selection for the process they apply on. Candidates will only be assessed once even if they apply to both processes.***

**Please note that our current requirement is a temporary opportunity of 2 years only.**

***UPDATE: Please note that the position might become indeterminate instead of the 2 year opportunity. ***

Courts Administration Service (CAS) pays it employees through Phoenix, but has its own Compensation services which include direct access to a Compensation Advisor in Ottawa for timely resolution of any pay issues that arise.

Duties

The Project Management Senior Advisor will be responsible for:
• Develop the Project Gating Framework and associated policy and directive;
• Develop the Project Gating tools and guidelines required to manage project gating activities;
• Launch project gating activities at CAS;
• Manage project gating activities at CAS;
• Inform and train CAS employees on Project and Gating Management;
• Review the CAS Project Management Framework and associated policy and directive and recommend improvements, if required;
• Review the project management tools and guidelines and recommend improvements, if required.

**Please note that the position does not have any supervision of staff.

Work environment

The Courts Administration Service (CAS) is a distinctive organization in the Government of Canada that serves to support access to justice nationwide, and facilitate coordination and support among the four courts; serving the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court and the Tax Court of Canada.

The small size of CAS and the newly restructures Enterprise Project Management Office provides an opportunity to work directly in both Associate Deputy Ministers’ Offices, notably advising CAS’s Deputy Chief Administrator, Corporate Services and working on a variety of high profile projects that have direct impact on the entire organization. You’ll operate in a fast-paced judicial environment, collaborating with all branches of the organization, working with multidisciplinary teams to deliver timely and accurate projects and services. You’ll also have a rare opportunity to network with a variety of members within the organization, including judges and senior executives, and to gain a wide breadth of experience that wouldn’t be possible in many larger departments.

If you’re a quick learner who thinks outside the box and strives to innovate, this could be the opportunity for you!

Intent of the process

A pool of qualified or pre-qualified candidates may be established to staff similar
positions with various tenures, various linguistic profiles and various security
requirements within the Courts Administration Service.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

At minimum, a high school diploma from a recognized institution OR an acceptable
combination of education, training and experience.

Degree equivalency

Recent* and significant** experience managing projects evaluated as part of a project
gating process or recent* and significant** experience evaluating projects and leading
project gate reviews.

Recent* and significant** experience in the management of projects, including the
development and maintenance of required project documentation, consistent with
practices and techniques of project management as shown in the Project Management
Book of Knowledge (PMBOK).

Experience developing recommendations for senior management (Director General
level or above).

Experience developing and maintaining cross-functional internal relationships with
partners and stakeholders.

Experience in planning, coordinating, chairing meetings OR working groups.

*Recent is defined as within the last 5 years.
**Significant refers to the breadth and depth of experience and is defined as a
combination of time spent doing the activity, as well as type (range, scope, and
complexity) of work handled related to the experience criteria.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Project management certification (e.g., Project Management Professional).

Experience working in a judicial or quasi-judicial environment.

Experience managing projects within the public service.

Experience assisting with the investment planning exercise of an organisation.

Experience in developing policies, procedures, tools or guidelines.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Knowledge of theories, practices and techniques of project management, including the
Government of Canada Policy on the Management of Projects and related standards.
Knowledge of theories, practices and techniques of project gating.

Client oriented
Business acumen

Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to handle multiple tasks simultaneously and set priorities.
Ability to transmit information.
Ability to organize/orchestrate.

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:
Willingness to work flexible hours including overtime and to travel occasionally.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

2. You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

3. If you do not fully complete the screening questions as instructed, you may be screened out.

4. A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

5. Asset qualifications may be applied in this selection process.

6. Please identify clearly your substantive group and level and your employment status on your resume and/or application form (if applicable).

7. Please ensure that your Personal Record Identifier (PRI) is included in your application (if applicable).

8. Please provide the contact information (including a valid email address) for two recent (within the past 2 years) references. One of them must be a current manager/supervisor. The assessment board reserves the right to contact references other than the ones submitted by the candidates (only within the Public Service), if found necessary, in order to make a suitable assessment of the candidates.

9. The ability to communicate effectively in writing may be assessed through your application/screening questions.

All the information collected during the selection process, from the time of application until the end of the process, may be used to assess the candidates.

A written exam may be administered.
An interview may be administered.
Reference checks may be administered.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.