Logistics Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

No cover letter is required; candidates must ANSWER THE SCREENING QUESTIONS, by clearly demonstrating they meet essential qualifications relative to education and experience. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

** The ability to communicate effectively in writing will be evaluated throughout the process. **

Duties

The Department of Canadian Heritage is looking for experienced major event Logistics coordinator to participate in the organization of unforgettable events in the National Capital Region such as Canada Day and Winterlude and more.

As a logistics coordinator, you will be involved in every aspects of the event from planning, sites advanced, project implementation and closing. If you possess exceptional attention to details, communication skills, are well organized with a positive attitude, this opportunity is perfect for you to be part of a team of individuals who share the same passion and commitment working in an fast paste and exciting environment.

Work environment

The Globe and Mail issued a special feature regarding Canada’s Top 100 employers for 2018. Canadian Heritage is one of them for a third year in a row. It is not a surprise: services and programs that we offer to Canadians are about celebrating and commemorating our shared heritage through sport, culture, arts, languages and our creativity. Canadian Heritage is very proud to be part of this select group.

Diversity and inclusion have always been at the core of our values. Diverse teams bring different perspectives and creative ideas that benefit our clients, the communities we serve and all of us as colleagues. We welcome applications from individuals with diverse abilities and from all backgrounds and identities.

Intent of the process

The intent of this process is to staff one (1) AS-03 Bilingual Imperative BBB/BBB position for a determinate period via an anticipatory staffing.

A pool of fully and/or partially qualified candidates may be created for the position and may be used to staff identical or similar positions with various language profiles (Bilingual imperative BBB/BBB or CBC/CBC), various security requirements (reliability, secret) and conditions of employment as well as tenures (indeterminate, acting, term, deployment, assignment, and secondment) within the department of Canadian Heritage.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

Post-secondary school diploma OR an acceptable combination of education, training and/or experience relevant to the position

Degree equivalency

EXPERIENCE

Recent* and significant** experience in the development and delivery of complex***, major**** cultural or sporting outdoors events or projects.

Recent* experience in planning and implementing logistics, operations and coordination of major exterior events.

Experience in working with multi-disciplinary teams from planning, implementing, operations and evaluating the event or project.

Experience supervising employees and contractors of various trade during the event planning, set up and tear down phase.

Recent* experience in maintaining working relationships with representatives for public and municipal sector as well as private sector.

Definitions:
*Recent means within the last 5 years.
**Significant means at least 2 years of experience.
***Complex means multiple, competing, key components.
****Major events and projects are large-scale events or projects attracting and/or reaching crowds of minimum thousands of people.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE

Knowledge of trends and best practices in major cultural or sporting outdoors events or projects.

Knowledge of Occupational Health and Safety Code.

Knowledge of basic principal of project management, including planning, site implementation and coordination of event site operations.

CAPACITIES

Capacity to organize work, set and manage changing priorities.

Capacity to think strategically, solve problems and provide solutions in stressful situations

Capacity to plan and analyze the activity or project logistic feasibility and provide recommendations to the manager.

PERSONNAL SUITABILITY

Effective Personal Relationships
Judgment
Attention to detail
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

KNOWLEDGE

Knowledge of the development of terms of reference and managing contracts or official documents.

OPERATIONAL REQUIREMENT

Valid driver’s licence.

Conditions of employment

Secret security clearance - The hiring department is responsible for the Personnel Security Clearance process. Typically to be eligible for a ''Secret'' clearance, you must provide residence information for the last ten (10) years. The process may involve reference inquiries, verification of qualifications, criminal records checks, credit checks (if required) and fingerprints.

Work in office as well as outdoors, for long period of time in weather conditions that can be difficult.

Consent to work overtime, irregular hours and frequently work on statuary holidays.

The ability to lift up to 25KG.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE TAKE THE TIME to read the following information carefully as it may have an impact on the outcome of your application.

All job applications must therefore be submitted through the Public Service Resourcing System. The following are some of the benefits associated with applying on-line:

1) Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
2) Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
3) Applicants can verify the status of their applications, at any time.
4) Applicants can be notified electronically of tests or interviews and results.

Persons with disabilities preventing them from applying on-line or persons without access to the internet are asked to contact 1-800-645-5605.

Acknowledgment of receipt of applications will not be sent.

Asset qualifications could be used for screening and/or selection purposes.

Candidates must meet the essential qualifications to be appointed to a position.

ASSESSMENT INFORMATION

A written exam, an interview and reference checks may be part of the candidate’s assessment. Once a written exam and/or an interview is scheduled and accepted by the candidate, it will not be rescheduled except in exceptional circumstances, which must be supported by appropriate documentation (e.g. doctor's note, death certificate).

Any travel expenses incurred by candidates to attend evaluations under this recruitment process will be the candidate's responsibility.

Top down selection may be used at any point during the assessment phase.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript as well as a proof of citizenship.

All information obtained throughout the selection process, from the time of application to close of process, could be used to evaluate the candidates.

COMMUNICATIONS

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

For this process, we find that email is the most efficient way to communicate with you. Candidates who apply to this selection process should include an email address that accepts emails from unknown users (some email systems block these types of email). It is the responsibility of the candidate to ensure accurate information is provided and updated as required. If you do not wish to receive your correspondence and results by email, it is also your responsibility to inform us.

If you are an employee of the Public Service of Canada, could you please clearly identify in your application and/or résumé your Personal Record Identifier (PRI), your substantive group and level and employment status.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.