Judicial Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Courts Administration Service has their own compensation services which include direct access to a Compensation Advisor in Ottawa for timely resolution of any pay issues.

Duties

You will be called upon to provide executive, administrative and legal support services, as well as office management services, to one or more Judges of the Tax Court of Canada. The duties include, but are not limited to:
• preparing, proofreading, editing and formatting legal and administrative documents;
• managing and coordinating the assignment schedule and agenda;
• providing logistical support and making travel and hospitality arrangements;
• planning, organizing and implementing arrangements for the appointments and attendance at meetings, committees and seminars; and
• monitoring and submitting incidental, travel, and conference allowance claims in accordance with the applicable policy, directives and guidelines.

Work environment

The Courts Administration Service (CAS) is a distinctive organization in the Government of Canada that serves to support access to justice nationwide, and facilitate coordination and support among the four courts; serving the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court and the Tax Court of Canada.

If you want to be part of a dynamic organization that supports the delivery of justice for all Canadians, this opportunity may be for you!

Come join our team today and make a difference!

Intent of the process

A pool of candidates may be created to staff similar or identical positions with various tenure, various bilingual linguistic profiles and security requirements within the Courts Administration Service.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Completion of a post-secondary* school program, certificate or diploma related to the position, such as paralegal studies or legal studies OR an acceptable combination of education, training or experience related to the position**.

Definitions:
* “Post-secondary education” means years of education following high school graduation (grade 12 or Secondary V).
** “Acceptable combination of education, training or experience related to the position” is defined as a high school graduation (grade 12 or Secondary V) and three (3) years of work experience in a judicial, quasi-judicial*** or legal environment.
*** “Judicial or quasi-judicial environment” means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Degree equivalency

Extensive* and recent** experience working in a judicial, quasi-judicial*** or legal environment.

Experience in transcribing information from voice recordings, handwritten notes or electronic transmission of texts.

Experience using Microsoft Office Suite software.

Definitions:
* “Extensive” is defined as an experience associated with having performed a broad range of activities which is normally acquired over a period of two (2) years.
** “Recent” is defined as within the last eight (8) years.
*** “Judicial or quasi-judicial environment” means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential positions and various bilingual imperative positions: BBB/BBB, CBC/CBC, CCB/CCB.

Information on language requirements

Knowledge of legal research tools
Ability to plan, establish priorities, manage changing priorities and meet deadlines
Ability to communicate effectively in writing
Ability to communicate effectively orally
Ability to proof-read legal documents
Effective interpersonal skills
Reliability
Initiative
Judgment
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Experience working with a Judge.

Experience making travel and accommodation arrangements including the preparation of itineraries and agendas.

Experience transcribing information from voice recordings.

Willing and able to work overtime on short notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

If you are already a public servant, please identify the following on your application: substantive group and level; employment status; Personal Record Identifier (PRI).

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience factors listed as essential and asset qualifications on the statement of merit criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening question, using concrete examples, in the provided area and within the limited characters provided by the system. The assessment board cannot and will not make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and asset, where applicable, may result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Indeterminate employees at the same group and level or equivalent may be considered for deployment. If no deployment is made, applicants from other groups and levels may be considered in the advertised appointment process.

A top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The assessment board reserves the right to contact references other than the ones submitted by the candidates (only within the Public Service), if found necessary, in order to make a suitable assessment of the candidates.

All the information collected during the selection process, from the time of application until the end of the process, will be used to assess the candidates.

Asset qualification(s) may be applied in this selection process.

Written communication may be assessed via the job application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.