Various positions of administrative or operational assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

In the screening questions, you must answer with concrete examples. Please explain the context and indicate the full name of the organization, your title and the period (MM/YY to MM/YY) during which you gained the experience. It is not sufficient to say that you have the required qualifications or to list your current duties. APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE EXPERIENCE AND ASSETS CRITERIA MAY NOT BE GIVEN FURTHER CONSIDERATION. Please note that your CV is not required at this step of the process.

Duties

Administrative and operational assistants are key individuals in multidisciplinary professional teams for all administrative functions in order to support teams, supervisors and/or managers. They typically handle the entry and verification of data in computerized systems, the filing of documents, the writing of e-mails, briefing notes and/or minutes, the management of e-mail and electronic agenda. However, please note that the tasks may vary according to the position to fill.

Work environment

Did you know that Public Services and Procurement Canada was selected as one of Canada's Best Diversity Employers in 2018 for a second year in a row? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

A wide range of opportunities exist for individuals seeking new challenges in a highly dynamic work environment. Joining PSPC is advantageous for several reasons:

- Our Montreal offices are in the heart of the downtown core, so you’ll have easy access to public transport (subway, train station, bus). You’ll also love our offices in Québec City which are surrounded by nature, adjoining a park, and have a fantastic view of the river no matter the season!

- You can take advantage of alternative working arrangements including telework, a compressed workweek, or a flexible schedule all while contributing to an organization dedicated to ensuring the well-being of its staff. In fact, PSPC is the first department to appoint a mental health Ombudsman.

For more information on PSPC's People Management Philosophy and Our Commitments please see the following link: http://www.tpsgc-pwgsc.gc.ca/apropos-about/pe-pc-eng.html

Intent of the process

This process will be used to create a pool of candidates to fill temporarily (assignment, secondment, temporary, casual and determined) or permanent (indeterminate) CR-04 full time and part time positions with various linguistic profiles and locations within PSPC, Quebec region.

Positions to be filled: 10

Information you must provide

A covering letter in 500 words (maximum) "What are your reasons for applying to this type of position at this stage of your career path? What are your professional goals and expectations in the next five (5) years? This covering letter will be used to evaluate your ability to effectively communicate in writing."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
- A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
1. Significant* experience in providing administrative support services.
2. Experience in using office software (such as Word, Excel, Outlook, Access or others).
3. Significant* experience in providing customer service.

* Significant experience includes experience gained for approximately one (1) year.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET Education:
- Training in the bureaucratic field or a related field.

Degree equivalency

ASSET Experiences:
1. Experience in writing minutes or reports.
2. Experience in using a financial management system (such as SIGMA, SAP, ORACLE or others).
3. Working experience in a public administration or a large organization.
4. Experience using computerized systems for data entry, compilation and/or retrieval of reports.
5. Experience in seeking out and applying guidelines and/or procedures.
6. Experience in billing verification.
7. Experience in organizing and booking travels.
8. Working experience in a company related to the construction industry.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- French Essential and Bilingual Imperative (BBB/BBB)

Information on language requirements

Abilities and competencies:
1. Ability to communicate effectively
2. Customer Service
3. Demonstrate integrity and respect
4. Work effectively with others
5. Demonstrates initiative and action-oriented

Personal qualities:
1. Adaptability
2. Perseverance

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
- Public Services and Procurement Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) would be considered.
- Provide professional development opportunities.
- Public service renewal

Operational requirements :
- Willing to work overtime, if needed.
- Willing to travel short distances occasionally.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users.
- Reference checks may be sought.
- An interview may be administered.
- A test may be administered.
- You must provide proof of your education credentials.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Acknowledgment of receipt of applications will not be sent and only selected candidates will be contacted.

**All job applications must be submitted by selecting "Apply online" below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.**

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.