Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

IMPORTANT NOTES
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This process is targeted to Aboriginal persons, visible minorities and persons with disabilities who self-declare.

Depending on the number of applicants, the Department needs and the HR plan, volume management strategies such as random selection, top-down approach, and/or cut-off scores MAY be used for the purpose of managing the volume of applications.

Second Language Writing Skills Self-Assessment
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In order to help you decide if you should apply to a bilingual position as this is an essential merit criteria for the position and you will be evaluated during the hiring process, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

To access the Second Language Writing Skills Self-Assessment, please visit this link:
https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/unsupervised-internet-testing/unsupervised-internet-test-second-language-writing-skills.html

Duties

An Administrative Assistant is driven to go above and beyond for the team, someone who is dedicated to delivering quality administrative service and support.

On any given day, you will have the opportunity to work on a variety of tasks and develop your skills in many areas. You will work to build relationships, have the chance to collaborate with talented people and develop a rich network of colleagues with different backgrounds.

Work environment

ABOUT THE PRIVY COUNCIL OFFICE

The Privy Council Office (PCO) is the hub of non-partisan, public service support to the Prime Minister and Cabinet and its decision-making structures.

Led by the Clerk of the Privy Council, PCO helps the Government implement its vision and respond effectively and quickly to issues facing the government and the country.

Because it is a small department, you have the chance to work with all sub-delegated managers (including Deputy Ministers) and the opportunity to develop in-depth organizational awareness.

Intent of the process

A pool of qualified candidates will be created to staff similar positions within the Privy Council Office with various language requirements (bilingual imperative BBB/BBB, CBC/CBC, CCC/CCC), various tenures (indeterminate, specified period) and various security requirements.

PRESCREENING - RÉSUMÉ / SCREENING QUESTIONS
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Take the time to answer the questions.

For example, when responding to an experience criteria, you must provide concrete examples of situations. These may be part of the same example however, you must ensure to provide sufficient details to cover the actions as they are all required.

Should you indicate in your responses “See my résumé”, “I have 5 years’ experience in the field”, “I acquired this experience working at XYZ Store”, “I meet this qualification” or similar statements will not be accepted. Candidates will not be solicited for incomplete or missing information.

Finally, if the examples you provide speak of experience that was acquired in a team setting, please be specific as to your exact role within this team as it is your experience the board will be looking to assess and not that of your team.

Lack of concrete examples and details will result in your application being rejected.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma OR an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

EX1 : Experience in the provision of administrative services to managers ;

EX2: Experience coordinating meetings, information sessions and/or events ;

EX3: Experience in coordinating, reviewing and proofreading correspondence and/or briefing materials intended for *senior level managers ;
*Senior level managers who control a budget of at least $1 million

EX4: Experience tracking and documenting the progress of a team’s deliverables ;

EX5: Experience in the use of word processing and spreadsheet application.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE

AEX1 : Experience in developing and maintaining filing systems ;

AEX2 : Experience coordinating administrative activities in the office of a senior manager (*senior level managers) ;

AEX3 : Experience supporting human resources program activities ;

AEX4 : Experience working with a Human Resources Management System (such as Peoplesoft) ;

AEX5 : Experience using an electronic filing system such as GCDocs or RDIMS or CCMMercury or InfoXpress ;

AEX6: Experience providing simultaneous support to multiple managers in the workplace ;

AEX7: Experience managing a project.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative CBC/CBC
Bilingual Imperative BBB/BBB

Information on language requirements

KNOWLEDGE

K1 : Knowledge of the mandate of Privy Council Office.

ABILITIES

A1: Ability to communicate effectively orally and in writing ;
A2: Ability to adapt to changing priorities and to coordinate multiple demands from employees at different levels.

PERSONAL SUITABILITY

PS1 : Attention to details ;
PS2 : Autonomy ;
PS3 : Judgment ;
PS4 : Innovation and creativity ;
PS5 : Discretion ;
PS6: Team player.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks will be sought.

An interview will be administered.

A written examination will be administered.

Candidates must meet the essential qualifications to be appointed to a position.

You must provide proof of your education credentials.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

All communications relating to this process, including email correspondence may be used in the assessment of qualifications.

Communication for this process will be sent via email or via the Public Service Resourcing System (PSRS). It is the responsibility of the candidate to ensure accurate contact information is provided and updates as required. Candidates who apply to this selection process must include an email address that accepts email from unknown users (some email systems block these types of email).

DEFINITION
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A pool consists of a group of applicants which have been assessed to some degree. In the case of a fully assessed pool, all essential merit criteria have been assessed in order to staff positions as they become vacant. For partially assessed pools, some essential merit criteria have been assessed, requiring that individuals be further assessed prior to being eligible for appointment.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.