Human Resources Assistant- Inventory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

VERY IMPORTANT NOTE: It is your responsibility, as a candidate to submit a cover letter, which clearly outlines how you meet each of the screening criteria (Education Experience, and Essential, please include any Assets you meet). Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Rather you must provide concrete examples, which illustrate how you meet each qualification. Please apply the following approach: use each screening qualification as a heading, and provide a description outlining how that qualification is met. FAILURE TO PROVIDE AN APPROPRIATE COVER LETTER MAY RESULT IN YOUR APPLICATION BEING REJECTED FROM THE PROCESS.

Duties

- Maintains both paper and electronic staffing files, ensuring that all required documentation is on each file.
- Prepares staffing related documents to be reviewed by the HR Advisor (incl. letters of offer, invitations,
result letters)
- Corresponds and responds to inquiries from candidates and managers.
- Works within the Public Service Resourcing System to draft all Posters and Notifications.
- Reviews all documentation sent through the Staffing Trusted Source to be sent to the Public Service Pay Centre.
- Inputs all PeopleSoft (My GCHR) data entry in relation to staffing processes and appointments (including employee pay related data).
- Arranges and coordinates logistics for scheduling of interviews and exams/testing.
- Provide support and works closely with HR Advisors and the HR Coordinator. These working relationships may be virtual.

Work environment

Did you know that Public Services and Procurement Canada was selected as one of Canada's Best Diversity Employers for 2017? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

As an organization, PSPC strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels. For more information on PSPC's People Management Philosophy and Our Commitments please see the following link: http://www.tpsgc-pwgsc.gc.ca/apropos-about/pe-pc-eng.html

Intent of the process

This is an inventory process. A pool of qualified candidates will be established and may be used to staff similar term, and/or permanent positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 1,000 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of secondary school according to provincial/territorial standards or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
- *Significant experience providing administrative support in an office environment.
- Experience in the use of various software programs such as MS Word and Excel.
- Experience entering data into an information management system such as Peoplesoft, Freebalance, SABA, SAP or SIGMA.

* “Significant experience” refers to the depth & breadth of experience normally associated with performance of the duties on a continuous basis over a period of approximately 12 months.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential, Bilingual - Imperative (BBB/BBB)

Information on language requirements

Competencies:
- Values and ethics — Serving through integrity and respect.
- Thinking things through — Innovating through Analysis and Ideas.
- Engagement — Working effectively with people, organizations, partners.
- Excellence through results — Delivering through own work, relationships and responsibilities.
- Client service – Level 1

Abilities:
- Ability to organize, prioritize, and pay attention to detail.
- Ability to communicate effectively orally
- Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:
- Graduation with a degree from a recognized university with acceptable specialization in human resources management, labour or industrial relations, psychology, public or business administration, organizational development, education sciences, social sciences, sociology.
- Experience as an Human Resources Assistant in Staffing.
- Experience using Peoplesoft to input and extract staffing data and in identifying and correcting data anomalies.
- *Experience providing administrative support in an **fast paced office environment.

**”Fast paced” refers to an environment in which employees are asked to balance many tasks back-to-back or simultaneously where there may be very little downtime and the workflow may be high.

Degree equivalency

Operational Requirement:
A willingness to travel.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All job applications must be submitted through jobs-emplois.gc.ca. Do not fax, email or mail hard copy documents as these will not be accepted. To submit an application online, please click on the button "apply now".

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Failure to respond to communications may be construed as a withdrawal from this process.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

A written exam may be administered.

Interviews will be conducted.

Reference checks will be conducted.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Applicants with disabilities: Should you require a technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please indicate so in your application.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Candidates will be required to pay for all travel and relocation expenses related to this process, including travel expenses for assessment purposes.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

There is a 180 day waiting period before you can reapply if eliminated from the inventory. Your application will not be considered until the waiting period has elapsed. Competencies may not be reassessed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.