Administrative Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AAFC is committed to diversity and inclusion and is proud to be recognized as one of Canada’s best diversity employers. We welcome all applicants and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Aboriginal Peoples, Persons with Disabilities, Visible Minorities or Women).

Duties

Providing some or all of the following services for the Science and Technology Branch Management offices at the Swift Current Research and Development Centre:
• Making travel arrangements
• Taking meeting minutes
• Providing general administrative duties such as but not limited to collating data for submission
• Preparing documents related to Centre functioning, collecting data into databases, contacting clients to procure and/or verify information
• Working in the centralized reporting and information management system
• Provide support for staffing processes related to the Associate Director/Director’s office and backfill for the Executive Assistant during absences.

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

The Swift Current Research and Development Centre was established in 1920 in Swift Current, Saskatchewan, in the semi-arid prairie region. The region where the Centre is situated encompasses 20 per cent of the arable land in Canada (the Brown soil zone). In addition, Swift Current Research and Development Centre research extends across the Dark Brown and Thin Black soil zones via the associated research site at Indian Head.

Canada is known worldwide for producing high performance and quality wheat, which researchers located at Swift Current have played, and continue to play a key role developing. Long-term-rotation field experimental plots have been in place at Swift Current for more than 40 years and at Indian Head for more than 50 years.

The Centre's mandate is to address severe drought, erosion, frost, pests, and crop disease related problems, and to provide support to the expanding settlements in the region characterized by a semi-arid climate.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar positions on a permanent full-time or part-time basis or on a temporary full-time or part-time basis.

In the event that an employee of the public service is qualified through this process, he/she may be considered for acting, deployment, assignment or secondment opportunities.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

IF YOU HAVE FOREIGN CREDENTIALS, please follow the link below for information on how to obtain a degree equivalency. You must obtain an equivalency, at your own expense, in order to be appointed to a position within the public service.

Degree equivalency

Experience working in MS Word, Excel and Outlook.
Experience providing administrative services.
Experience taking and transcribing minutes.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Graduation from a recognized post-secondary institution with acceptable specialization in office administration, business administration or a field relevant to the position.

Degree equivalency

Experience working with Sharepoint.
Experience providing administrative support to managers.
Experience working on Human Resource files such as staffing.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Initiative
Interactive Communication
Planning and Organizing
Teamwork

Ability to coordinate meetings using Outlook.
Ability to interpret procedures and policies.
Ability to draft correspondence and proofread documents.
Ability to coordinate and review travel arrangements.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.