Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

It is the responsibility of the candidates to clearly outline and demonstrate how they meet all the education and experience factors of the essential qualifications. Candidates who meet the asset qualifications must also demonstrate this in their application. It is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities. The candidates must provide concrete examples that demonstrate how they meet the requirements. One effective approach would be to use the wording of each experience criterion as a heading and then write one or two paragraphs demonstrating that you have the required experience and ensure that clear and accurate details are provided. FAILURE TO PROVIDE APPROPRIATE INFORMATION MAY RESULT IN YOUR ELIMINATION FROM THIS PROCESS.

Work environment

In early 2019, Assistant Deputy Minister (Review Services) will begin relocating to the new National Defence Headquarters - Carling Campus in Ottawa's west end. The Campus is a great new home with many benefits, from a beautiful setting and buildings designed to make maximum use of natural elements, to a full range of facilities, services and retail outlets. The design features of the Campus will enhance collaboration, innovation and efficiency, making our new home an ideal place for public servants.

Intent of the process

The intent of this process is to staff the 4 vacant positions on an indeterminate basis and create a pool of partially assessed candidates to staff similar positions with various linguistic and security profiles.

Positions to be filled: 4

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum) "If you answer YES, you must clearly demonstrate how you meet this criterion ( this applies also if you have answered ''YES'' to asset qualifications). Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. You must provide concrete examples to demonstrate that the qualification is met. In addition, you are encouraged to describe in details when, where and how you have gained the experience. Resumes will be used ONLY as a secondary source to validate the experience described in the screening questions. Therefore, no copying & pasting from your Resume will be accepted.The information provided into your cover letter will be also used to assess your ability to communicate effectively in writing."

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education

Successful completion of secondary school education or an acceptable combination of education, training and /or related experience.

Degree equivalency

EXPERIENCE:

E1. Experience providing service to internal or external clients/general public, via telephone, in writing or in person

E2. Experience in using spreadsheet and word processing software

E3. Experience working in a team environment

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative (BBB/BBB)
Bilingual Imperative (CBC/CBC)

Information on language requirements

Knowledge
K1. Knowledge of general office practices and procedures

Abilities
A1. Ability to prioritize and meet deadlines
A2. Ability to communicate effectively orally.
A3. Ability to communicate effectively in writing.

Personal Suitability
PS1. Effective Interpersonal Relationships
PS2. Dependability
PS3. Attention to Detail
PS4. Judgement
PS5. Initiative

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE:

AE1. Experience in providing human resources support services

AE2. Experience in drafting correspondence, reports, coordinating administrative activities in the office of a manager or executive and preparing documents such as letters, memoranda, briefing notes or reports

AE3: Experience maintaining and updating a Human Resources Management Information System (e.g. HRMIS, PeopleSoft)

AE4: Experience working in an ADM office environment or in a private sector senior management office environment (eg. President, CEO’s offices)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENT
Willingness to work overtime as required.

Conditions of employment

Reliability and Secret Security Clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. A reference check can be made

2. An interview can be done

3. An examination can be administered

4. A situational exercise can be done.

5. The supervisor's approval is required for an assignment, secondment or acting appointment.

6. Please clearly identify on your application the position(s) for which you are applying.

7. Indeterminate employees in the same group and level or equivalent will be considered for deployment. If no one transfer is made, candidates from other groups and levels will be considered in the advertised appointment process.

8. You must provide proof of education.

9. Every person has the right to participate in an appointment process in the official language or languages of his or her choice.

10. For processes where the area of selection has been limited to Aboriginal peoples or limited to members of designated employment equity groups that include Aboriginal peoples, the Aboriginal candidate appointed or proposed for appointment must complete and sign the Affirmation of Aboriginal Affiliation Form, as this is a condition of appointment. The form must be completed and signed before or at the same time as the offer of appointment, even if the person has already self-identified as a member of an employment equity group when applying for employment.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.