Various Positions (AS-03)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

PLEASE ENSURE YOU READ THE POSTER THOROUGHLY AS THE INSTRUCTIONS CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION THUS PROVIDING FOR INSUFFICIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT AND MAY RESULT IN YOUR ELIMINATION FROM THE PROCESS.

When submitting your application, you MUST ANSWER questions regarding the education and experience requirements (both essential and asset qualifications). You must CLEARLY DEMONSTRATE how you meet each of these requirements by answering the online questions. It is not sufficient to only state that the qualifications are met or to only provide a listing of current or past responsibilities. Rather you must clearly demonstrate WHEN (month-year to month-year), WHERE and HOW you acquired each qualification by giving CONCRETE EXAMPLES. Information provided in your answers related to your education and experience must be supported in your resume. You will also have to answer questions regarding the operational requirements. Failure to provide the above information in the format required may result in your application being rejected from the process. The information you provide in the questionnaire must be true.

Applicants meeting the screening criteria *Education and *Experience, listed under the *Essential Qualifications will be contacted for further assessment. The other Essential Qualifications will be assessed through Second Language Evaluation (SLE) tests, written exams, interviews and reference checks. If you are unsuccessful at any stage, you may not be evaluated again in this selection process.

Depending on the requirements of the position or positions being filled, any or all of the asset qualifications and operational requirements may be considered at any time during this process. These criteria may be a deciding factor in choosing the persons to be appointed. Therefore, it is IMPORTANT that you answer each of the questions related to these requirements.

Various locations of work in the National Capital Region, such as Gatineau and Ottawa.

Work environment

The Office of the Chief Electoral Officer is commonly known as Elections Canada. It is an independent, non-partisan agency that reports directly to Parliament. Our primary mandate is to be prepared to conduct a federal general election, by-election or referendum. Our mandate also includes many other activities such as administering the political financing provisions of the Act, conducting public information campaigns, carry out studies on alternative voting methods and much more.

We are a team of dedicated, dynamic and talented professionals looking for enthusiastic individuals to join us in our mission to "Ensure that Canadians can exercise their democratic rights to vote and be a candidate".

Please take note that MOST positions within Elections Canada are located in Gatineau, Québec while some are located in Ottawa, Ontario.

Intent of the process

A pool of partially and fully qualified candidates may be established to staff similar or identical positions within Elections Canada with various tenures (indeterminate, various specified periods).

THE MAJORITY OF THE POSITIONS TO BE STAFFED ARE BILINGUAL with a language profile of BBB/BBB, CBC/CBC, CCC/CCC. Pools will also be created for unilingual English or French positions.

Positions to be filled: 10

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

Successful completion of secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

*Significant experience in the provision of ***administrative services.

**Recent experience in providing advice and guidance to internal or external stakeholders, or clients.

Experience in coordinating a project or initiative.

DEFINITIONS

*Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of activities related to this task which are acquired over a period of at least one (1) year.

**Recent is defined as within the last three (3) years.

***Administrative services is defined but NOT LIMITED TO : conducting research and analysis in order to provide recommendations to management; preparing documentation and/or background materials; stakeholder or client communications; developing and delivering training; the delivery of policies, programs or services; etc.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
THE MAJORITY OF THE POSITIONS TO BE STAFFED ARE BILINGUAL with a language profile of BBB/BBB. Pools will also be created for unilingual English or French positions, and CBC/CBC and CCC/CCC profiles.

Information on language requirements

KNOWLEDGE

Knowledge of project management.

ABILITIES

Ability to communicate effectively orally
Ability to communicate effectively in writing
Ability to manage time and prioritize work
Ability to analyse, problem-solve and recommend feasible solutions
Ability to work within a team

PERSONAL SUITABILITY

Thinking things through
Client-service excellence
Attention to detail
Reliability
Thoroughness

The following may be applied / assessed at a later date (may be needed for the job)

*Significant and **recent experience in the use of MS Excel.
*Significant and **recent experience in the use of MS PowerPoint.
Experience in the use of MS Access.
Experience in coordinating meetings or planning events for medium-sized groups.
Experience researching, analyzing, and synthesizing information from various sources.
Experience in developing and writing various forms of documentation such as but not limited to procedures, correspondences, communication material, meeting minutes, user guides, project plans or reports.
Experience in managing the schedule of a senior manager.
**Recent experience in supervising full-time employees.
Experience in facilitating training sessions.
Experience in preparing purchasing, procurement or contracting documents.
*Significant experience working with management information systems.
**Recent experience in providing financial support services such as bookkeeping.
**Recent experience working in the field of financial planning.
**Recent experience working in the field of human resources.
**Recent experience working in the field of occupational health and safety.
**Recent experience working in the field of records management.
**Recent experience working in correspondence control.
**Recent experience working in a mailroom in an office environment.
**Recent experience working in the field of security.
Experience using a financial system such as SAP or Freebalance.
Experience in providing property or facilities management services.
Experience working in a call centre environment.

*Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of activities related to this task which are acquired over a period of at least one (1) year.

**Recent is defined as within the last three (3) years.

ORGANIZATIONAL REQUIREMENTS

Willingness and ability to work overtime on short notice.

Consent to observe strict political impartiality and neutrality for the duration of employment.

Availability and willingness to work shift work during a general election or a referendum.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

CONDITIONS OF EMPLOYMENT

Reliability Status security clearance.
Willingness and ability to work overtime as and when needed, often and /or on short notice.
Willingness and ability to work on variable shift work schedules, as and when required.

ACKNOWLEDGMENT OF RECEIPT OF APPLICATIONS:

Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.

COMMUNICATIONS WITH CANDIDATES:

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews, etc.). Therefore, candidates are strongly encouraged to check their emails on a regular basis.

YOUR EMAIL ADDRESS AND CONTACT INFORMATION FOR COMMUNICATION PURPOSES :

Given that communication will take place by email, candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Candidates are responsible to inform us at all times of any changes regarding their contact information or candidate profile.

PERSONAL RECORD IDENTIFIER (PRI)

If you are currently an employee or a former employee of the Federal Public Service, please specify your Personal Record Identifier (PRI) in your application.

SECOND LANGUAGE EVALUATION (SLE) RESULTS

If you already have valid SECOND LANGUAGE EVALUATION (SLE) RESULTS, please ensure that you have a copy of your results and be prepared to send them shortly.

OFFICIAL LANGUAGE OF YOUR CHOICE:

Each candidate is entitled to participate in the appointment process in the official language of her/his choice. Applicants are asked to indicate their preferred official language in their application.

ACCOMMODATION ARRANGEMENTS:

Should you have any physical restrictions or other limitations that may necessitate accommodation measures in order for you to take future assessments, you must inform the contact person mentioned below of your accommodation needs (e.g. an alternative method of assessment, a technical aid, accessibility requirements, etc.), as quickly as possible. Please also indicate your needs in your application.

For testing purposes, "accommodations" refer to alternate formats or modifications to testing procedures that are designed to accommodate the needs of a candidate with a disability in order to eliminate or minimize the impact of any disabling condition and permit a fair and equitable assessment of the candidate's skills. Information received relating to accommodation measures will be handled confidentially.

PROOF OF CANADIAN EDUCATION OR CANADIAN EQUIVALENCY

Candidates are responsible to provide the appropriate documentation to show that they possess the education credentials from an educational institution.

PROOF OF CITIZENSHIP

Candidates will be required to provide proof of citizenship (original document only) when invited to the written exam.

CANDIDATES INVITED TO A WRITTEN EXAM will be required to bring proof of their education credentials, in the form of a diploma(s) and /or official transcript(s). Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at http://www.cicic.ca for further information. Candidates who are unable to provide proof that they meet this essential qualification as requested will be eliminated from the current selection process.

ESSENTIAL QUALIFICATIONS

Candidates must meet ALL essential qualifications in order to be appointed to a position.

ASSET QUALIFICATIONS AND OPERATIONAL REQUIREMENTS

Depending on the requirements of the position or positions being filled (current and(or) in the future), any or all of the asset qualifications and operational requirements may be considered and assessed at any time during this process. This is why meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.