Administrative Assistant - Human Resources and Personnel (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

NOTE: It is your responsibility as a candidate to submit a COVER LETTER, which clearly outlines how you meet each of the screening qualifications (i.e. education, essential experience and asset qualifications) as well as a resumé which is linked to the information provided in your cover letter.

Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. You must provide concrete examples, which illustrate how you meet each qualification. For example, one approach is to use each screening qualification as a heading, and provide a description outlining how that qualification is met. Failure to clearly demonstrate how you meet the screening criteria (education, essential experience and asset qualification) may result in the rejection of your application. Candidates who are missing information or submit incomplete information could be screened out.

Please note: In order to be considered for bilingual opportunities, candidates must have a minimum of intermediate working ability in both official languages.

All job applications must be submitted through the www.jobs.gc.ca system.

Intent of the process

The immediate need is to staff one position on an indeterminate basis, with a linguistic profile of Bilingual Imperative (BBB/BBB) and an RCMP Reliability security clearance.

A pool of qualified candidates may be established to staff similar full/part-time, temporary and/or permanent positions.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 5,000 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two years of secondary school or employer- approved alternatives.

Degree equivalency

Experience providing service to internal or external clients / general public, via telephone, in writing or in person

Experience in using spreadsheet and word processing software

Experience in coordinating administrative activities such as: meetings and taking minutes, teleconferences, videoconferences, scheduling travel arrangements, incoming and outgoing correspondence, data entry, filing, editing and verifying correspondence or reports

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience in providing human resources support services
Experience in drafting correspondence, reports, etc
Experience with information management systems (financial, human resources management, etc.)
Experience maintaining and updating a Human Resources Management Information System (e.g. HRMIS, PeopleSoft).
Experience preparing documents such as letters, memoranda, briefing notes or reports.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Ability to schedule work priorities to meet established deadlines

Communication (oral and written)
Effective interpersonal skills
Dependability
Judgment
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Willing and able to work overtime
Willing and able to travel
Willingness and ability to possess and maintain a valid driver's license or mobility, usually associated with having a driver's license

Conditions of employment

Reliability Status security clearance - of the RCMP

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users.

Testing/interviews will be conducted at locations of the employer's choice and may require candidates to travel to the test/interview location (New Brunswick).

Please note that candidates (including persons employed in the Public Service) will not be considered to be in travel status or on government business and travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

You must provide proof of your education credentials.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.