Briefings Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please note that the criteria "Focus on Quality and Details" and "Ability to communicate effectively in writing" will be assessed at the screening phase using the prescreening questions.

In order to have your application considered, all screening questions must be answered. When responding to the screening questions, please note it is not sufficient to simply state that the qualification is "met" or to provide a listing of current or past responsibilities. You must provide concrete examples, which clearly illustrate how you meet each qualification including where and how you obtained the experience, as well as the period(s) in which you performed the functions of the position(s) (M-Y to M-Y).

Resumes may be used as a secondary source to validate the education and/or experience described in the screening questions.

CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR MISSING INFORMATION.

Intent of the process

This process will be used to establish a pool (fully or partially qualified) of candidates that may be used to staff similar positions at an identical or equivalent group and level with various official language proficiencies (Bilingual Imperative BBB/BBB, Bilingual Imperative CBB/CBB) with various tenures (Indeterminate,Temporary) using various staffing mechanisms (Indeterminate appointment, Term appointment, Deployment ) at Immigration, Refugees and Citizenship Canada.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Ed1. Secondary school diploma or an acceptable combination of education, training, and/or experience.

Degree equivalency

EXPERIENCE
EX1. Recent* experience in coordinating and researching background information for use in the preparation of various administrative or corporate documents.
EX2. Recent* experience in providing instructions to senior management offices** on administrative processes for routing memoranda and briefing material to the Deputy Minister’s office and the Minister’s office.
EX3. Recent* experience in organizing and tracking files or documents using an electronic system.
EX4. Experience using Microsoft Office software.
EX5. Recent* experience in liaising with senior management offices**

Definitions:
* Recent experience is defined as experience acquired in the last two (2) years.

**A senior management office is defined as Director General level or above.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:
EXPERIENCE
AEX1. Experience in working in a fast-paced environment.
AEX2. Experience working in a team environment with multiple projects concurrent and short deadlines.
AEXP3. Experience using Webcims and GCDOCS.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
Bilingual Imperative CBB/CBB

Information on language requirements

KNOWLEDGE
K1. Knowledge of Immigration, Refugees and Citizenship Canada’s mandate and vision.

BEHAVIORAL COMPETENCIES
BC1. Judgment / Analytical Thinking
BC2. Adaptability and Flexibility
BC3. Values and Ethics
BC4. Focus on Quality and Details
BC5. Cooperation and Collaboration

ABILITIES
A1. Ability to communicate effectively in writing.
A2. Ability to communicate effectively orally.

PERSONAL SUITABILITY
PS1. Good interpersonal skills
PS2. Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:
Ability and willingness to work overtime on short notice.
Ability and willingness to work 9:30 am to 5:30 pm.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

An interview and/or written exam may be administered.

Reference checks may be sought.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form, where applicable. Employees at the same group and level or equivalent may be considered first for deployment purposes.

Candidates from outside the federal public service may be required to pay for their own travel and relocation expenses.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Candidates will need to provide proof of their education credentials at a later time in the process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

IMPORTANT: communication of results in the various staffing stages COULD be done UNIQUELY through your account in the Public Service Resourcing System (PSRS); therefore, you have the responsibility to regularly verify your account in order to be aware of the status of your application.

A valid e-mail address must be provided. The Selection Board will communicate with candidates by e-mail to provide/request information and to invite candidates to attend any portion of the assessment. Please include a valid e-mail address that you check frequently. Please ensure that your email settings are set appropriately. If your email settings are too restrictive, emails from the hiring department may be detected as spam and automatically deleted.

It is to be noted that it is your responsibility to ensure that, during the life of this selection process, you communicate any changes related to your telephone number or e-mail address by email at: . Failure to do so might exclude you from the selection process.

Please note that persons appointed to these positions must meet each essential qualification. This means that in order to qualify, candidates must obtain the pass-mark established for each of these essential qualifications. However, a person may be appointed to the position even though he/she does not meet any or all of the identified asset qualifications, operational requirements or organizational needs. Meeting these criteria is however desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the number of candidates, volume management strategies such as, but not limited to, invoking one or more of the asset qualifications for right fit decisions and/or cut-off scores may be used for the purpose of managing applications/candidates.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.